Administrative Review Summary Report
Date: 11-21-22
Name of Agency: Northern Oklahoma Youth Services Center and Shelter, Inc.
Date of off-site review: 08-02-22
Reviewer: Matthew Smith Date of on-site review: 09-13-22 and 10/14/22
Persons interviewed: April Goodwin and Date of exit conference: 11-07-22
Kathy Moorhead
This School Food Authority (SFA) operates the National School Lunch Program, the School Breakfast Program, and the After School Snack Program.
The following areas were corrected prior to the On-Site Portion of this Administrative Review (AR):
· Civil Rights: During the off-site portion of the AR, Northern Oklahoma Youth Services Center and Shelter Inc. (NOYS) provided a written procedure for handling civil complaints listed out of date protected classes [FNS Instruction 113-1]. Prior to the On-Site visit, NOYS took corrective action updating the document to have the correct protected classes listed in the document.
· Local Wellness Policy: The local wellness policy provided during the off-site portion of this AR did not have the following required areas:
o The goals for nutrition promotion did not have their own section within the policy [7 CFR Part 210.31 (c) (1)].
o The policy did not designate personnel with the responsibility for ensuring the policy is implemented [7 CFR Part 210.31 (c)].
o The policy did not contain a description on how the general public is provided with the opportunity to participate in the local wellness process [7 CFR Part 210.10 (e) (2)].
NOYS did not conduct an annual assessment of their local wellness policy as the policy provided during the off-site directed [7 CFR Part 210.31 (e) (2)].
Prior to the on-site, NOYS took corrective action by assessing the policy and adding the above required areas.
No further action is required for the above.
There were no additional findings for the AR.
Reviewer’s Comments: The personnel working with NOYS’ school food services program do an excellent job with this program. I want to commend Kathy Moorhead and April Goodwin on all of their hard work
Procurement Review Summary Report
Date: 11-21-22
Name of Agency: Northern Oklahoma Youth Services Center and Shelter, Inc.
Date of AR off-site review: 08-02-22
Reviewer: Matthew Smith Date of AR on-site review: 09-13-22 and 10/14/22
Persons interviewed: April Goodwin and Date of exit conference: 11-07-22
Kathy Moorhead
This School Food Authority (SFA) operates the National School Lunch Program, the School Breakfast Program, and the After School Snack Program.
The following areas were corrected during the Procurement Review (PR):
· Procurement Plan: At the time the PR was commenced, the procurement plan provided was not compliant with federal requirements for procurement plans [2 CFR Part 200.318 (a)]. Prior to the completion of the on-site portion of the AR, corrective action was taken by Northern Oklahoma Youth Services Center and Shelter, Inc. (NOYS) adopting a new procurement plan compliant with federal requirements.
· Procurement in Excess of the Micro-Purchase Threshold: All of the procurement activity conducted by NOYS for school year 2021 – 2022 was determined to be conducted using the micro-purchase method of procurement. NOYS at the time of the Administrative Review (AR) off-site visit had a micro-purchase threshold of $500. All of the procurement activity for school year 2021 – 2022 exceeded this threshold [2 CFR Part 200.320 (a) (1) (iii) and (iv)]. Prior to the completion of the on-site portion of the AR, corrective action was taken by Northern Oklahoma Youth Services Center and Shelter, Inc. (NOYS) adopting a new procurement plan with a micro-purchase threshold not to exceed $50,000.
No further action is required for the above.
