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Administrative Review Summary Report

Date:  09-18-20

Name of Agency:  Northern Oklahoma Youth Services Center and Shelter

                                                                                                                 Date of off-site review: 07-14-20

Reviewer:  Matthew Smith                                                                 Date of on-site review: 08-27-20

Persons interviewed:  April Goodwin and                                        Date of exit conference: 09-15-20

                                        Kathy Moorhead

This School Food Authority (SFA) operates the National School Lunch Program, the School Breakfast Program, and the After School Snack Program.

The following areas were corrected prior to the On-Site Portion of this Administrative Review (AR):

  • Local Wellness Policy:  The policy did not contain goals for nutrition promotion [7 CFR Part 210.31 (c) (1)].  The policy also did not contain a description of how and when the policy is to be assessed [7 CFR Part 210.31 (e) (2)].  Prior to the completion of the On-Site portion of this AR, the SFA took corrective action providing a policy containing the goals for nutrition promotion and a description of how and when the policy is to be assessed.  

    A triennial wellness assessment report documenting the most recent assessment and update to the local wellness policy was not provided during the Off-Site portion of this review [7 CFR Part 210.30 (e) (2), 7CFR Part 210.31 (f) (3), and USDA Memo SP 24-2017].  Prior to the completion of the On-Site portion of this AR the SFA provided a copy of the most recent triennial wellness assessment report.

    Corrective action for the above was made prior to the On-Site portion of this AR.  No further action is required for the above

    Findings and Recommendations Identified During the Off-Site Portion of the Review Conducted July 14, 2020:

     

    Professional Standards:  During the Off-Site portion of this AR it was discovered one part-time staff member failed to complete their annual training hours during school year 2019-2020.  The part time employee only completed only one hour of training.  7 CFR Part 210.30 (b) (3), 7 CFR Part 210.30 (d), and 7 CFR Part 210.30 (e) require the following training requirements:

      
Job Category* Annual Requirements
Directors 12 hours
Staff (full time) 6 hours
Part-Time Staff (working less than 20 hours per week in the SFA's school nutrition program) 4 hours
Mid-year hires in all categories (January 1st or later) One-half of training requirement for each job category.

*Your SFA may not have all the job categories listed above.  All SFA's have a director.

The above training requirements are required to be completed every school year (July 1st to June 30). 

Trainings that can be credited toward the professional standards annual training requirements include (but are not limited to) [7 CFR Part 210.30 (b) (3), 7 CFR Part 210.30 (c), and 7 CFR Part 210.30 (d)]:

  • Meal counting and the reimbursement claim procedures
  • Identification of reimbursable meals at the point of service
  • Annual civil rights training
  • Nutrition
  • Health and safety standards

To demonstrate compliance with professional standard requirements:

  • Ensure all staff members with duties within NOYS' school food services program complete trainings that can be credited toward the required annual training hours.
  • Provide NOYS' plan for corrective action to demonstrate compliance and understanding.

Findings and Recommendations Identified During the On-Site Portion of the Review Conducted August 27, 2020: 

Meal Patterns:A review of lunch meal served on 08/27/20 indicated an insufficient portion size for the lunch meals served on this day.

The lunch meal pattern 7 CFR 210.10 (c) requires the following minimum serving sizes; 2 oz. by weight meat/meat alternate daily and 14-17 oz. per week, 2oz. by weight bread/grain daily and 14-17 oz. per week, 1 cup fruit daily and 6 cups per week, 1 cup vegetables daily (dark green subgroup ½ cup/week, red/orange subgroup 1 ¼ cup/week, legumes subgroup ½ cup/per week, starchy subgroup ½ cup/week, and other subgroup ¾ cup/week) 6 cups/week, and 1 cup fluid milk daily, 6 cups weekly, offered as a choice between 1% and fat free. 

Insufficient quantities

  • For the meal served on 08/27/20, only 1.5 oz. could be credited toward the daily meat/meat alternative serving.  The cheese sticks served only credited at 1.5 oz. for two cheese sticks.  In order for the cheese sticks to credit at 1 oz. each they would have to weigh 28 grams each.

    This insufficient serving size was determined to be non-systemic in nature.  The State Agency (SA) is exercising its discretion to not apply fiscal action for the above insufficient quantities as allowed for under 7 CFR Part 210.18 (g) (2).

    It is very important for your staff to carefully review planned menus, product labels and recipes to ensure, the meal pattern requirements are met for every meal claimed for reimbursement. It is critical that your staff document everything that is served as part of a reimbursable meal. 

To demonstrate compliance with Meal Patterns:

  • Review your menus for compliance with the meal patterns for grades 9-12.
  • Bring all insufficient serving sizes in compliance with the meal patterns for grades 9-12.
  • Submit your plan for corrective action to demonstrate understanding and compliance.    

Reviewer's Comments:    I want to commend the staff members involved with NOYS's school nutrition programs on a job well done.  The findings contained in this report in no way reflects on the good work that is being done.  Keep up the good work.

Procurement Review Summary Report

Date:  09-18-20

Name of Agency:  Northern Oklahoma Youth Services Center and Shelter

                                                                                                                    Date of AR off-site review: 07-14-20

Reviewer:  Matthew Smith                                                                    Date of AR on-site review: 08-27-20

Persons interviewed:  April Goodwin and                                          Date of exit conference: 09-15-20

                                        Kathy Moorhead

This School Food Authority (SFA) operates the National School Lunch Program, the School Breakfast Program, and the After School Snack Program. 

There were no findings for the procurement review.

Reviewer's Comments:  I want to commend your agency on compliance with the regulations regarding procurement in school nutrition programs.

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