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Administrative Review Summary Report

Name of Agency:  Speck Homes Inc.

                                                                                                   Date of off-site review: 08-07-18

Reviewer:  Matthew Smith                                                    Date of on-site review: 09-13-18

Persons interviewed:  Becky Wakley                                   Date of exit conference: 09-13-18

This School Food Authority (SFA) operates the National School Lunch Program and the School Breakfast Program.

The following areas were corrected prior to the On-Site Portion of this Administrative Review (AR):

  • Meal Pattern: During the menu week assessment of lunch meals served during the week of 07/15/18—07/21/18. Two non-systemic insufficient serving sizes were found for one lunch meal served on 07/20/18.  The SFA took corrective action by removing the meal and replacing it with another meal on their cycle menu that meets the meal pattern.
  • Non-creditable food items served as part of meal components:During the menu week assessment for the week of 07/15/18 through 07/21/18, the SFA served the follow item as part of meal components of breakfast meals:
    • Turkey bacon served with breakfast meals on 07/18/18 and 07/20/18
      The SFA removed this turkey bacon product for use to meet a meal weekly meal serving size requirement (the bread/grain) on their cycle menu.
  • Whole Grain-Rich (WGR) Bread/Grain:during the menu week assessment (07/15/18 through 07/21/18) a breakfast meal on 07/16/18, there was a muffin determined to not be WGR being used to meet the bread/grain weekly serving size requirement for breakfast meals [7 CFR Part 210(c) (2) (iv) and 7 CFR Part 220.8 (c) (2) (iv)].  The SFA took corrective action and is not using this muffin to meet this requirement.
  • Buy American Provision:  During the menu week being assessed (07/15/18 through 07/21/18) three products were found that were not domestically produced as required by 7 CFR Part 210.21 (d).  The following non-domestic items were found during the assessment:
    • Frozen berries (product of Mexico), pineapple (product of Thailand), and mixed fruit (product of Thailand)
  • Prior to the completion of the On-Site portion of this AR the SFA provided documentation of the use of the limited exemptions to the Buy American Provision as permitted by USDA memo SP-24-2016.

Corrective action for the above was made prior to the On-Site portion of this AR.  No further action is required for the above.  

Findings and Recommendations Identified During the On-Site Portion of the Review Conducted September 13, 2018:

Counting and Claiming: A review of the counting system demonstrates counting errors for the review period (July 2018), which results in a Performance Standard Violation I (PSI), 7 CFR Part 210.18 (g) (1) (ii).  These errors were determined by the State Agency (SA) reviewer to be non-systemic in nature.  

The SFA's July 2018 claim for the School Breakfast Program (SBP) had three days (07/15/18, 07/16/18, and 07/17/18) where there was an over claim of one meal for each day. These errors appear to be due to addition errors when the counts from the SFA's three points of service were consolidated.  There was also an under claim of one meal for the SBP July 2018 claim on 07/17/18.  This too appeared to be an addition error when the counts were consolidated for the three points of services for the SFA.  This caused the following outcome for the SFA's July 2018, SBP claim:

 

  SFA OKDHS Diff.
Free 822 820 +2

The SFA's July 2018 claim for the National School Lunch Program (NSLP) had three days (07/11/18, 07/17/18, and 07/21/18 where there was an under claim of one meal for each day.  These errors appear to have been made when the daily meal counts were transferred from the lunch meal rosters to the July 2018 lunch edit check.  There was also a day (07/13/18) where there was an over claim of one meal.  This error also appears to have been made when the daily meal counts were transferred from the lunch meal rosters to the July 2018 lunch edit check.  This caused the following outcome for the SFA's July 2018, NSLP claim:

  SFA OKDHS Diff.
Free 787 789 -2

7 CFR Part 201.8 (a) (2) requires each SFA to review their claims for accuracy prior to submitting them to the State Agency (SA).  No other counting and claiming errors were found during the review period. 

These are serious, non-systemic errors in the counting and claiming system. They result in Performance Standard 1 Violations and require fiscal action [7 CFR Part 210.18 (g) (1) (ii) and 7 CFR Part 210.18 (I) (1)].

To demonstrate compliance with counting and claiming:

  • Review the counting and claiming system and create a plan to insure accurate consolidation of daily meal counts.
  • Provide copies of September 2018's completed meal rosters, a copy of September 2018's claim, and copies of September 2018's edit check forms, along with your corrective action plan to demonstrate understanding and compliance.   

Reviewer's Comments:  I would like to take the opportunity to commend the staff members working with the SFA's school nutrition programs on all of their good work.    Keep up the good work!

Procurement Review Summary Report

Date:  09-26-18

Name of Agency:  Speck Homes Inc.

                                                                                                   Date of off-site review: 08-07-18

Reviewer:  Matthew Smith                                                    Date of on-site review: 09-13-18

Persons interviewed:  Becky Wakley                                    Date of exit conference: 09-13-18

This School Food Authority (SFA) operates the National School Lunch Program and the School Breakfast Program.

The following areas were corrected during the Procurement Review (PR):

There were no findings for the Procurement Review.

Reviewer's Comments:  Keep up the good work with your agency's compliance with federal procurement regulations and rules.

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