Administrative Review Summary Report

Date: 05-10-22

Name of Agency: Rocmnd Area Youth Services Date of off-site review: 03-03-22

Reviewer: Matthew Smith Date of on-site review: 04-12-22

Persons interviewed: Lorretta Johnson, Date of exit conference: 05-04-22

Kim Jonson, and Terry Watson

This School Food Authority (SFA) operates the National School Lunch Program, and the School Breakfast Program.

The following areas were corrected prior to the On-Site Portion of this Administrative Review (AR):

· Meal Patterns: During the menu week of breakfast and lunch menus assessed for the week of 02/13/22 – 02/15/22, insufficient serving size were discovered for lunch daily and weekly serving sizes [7 CFR Part 210.10 (c)]. Prior to the completion of the on-site, Rocomnd Area Youth Services (RAYS) took corrective action brining the serving sizes into compliance with the meal pattern for grades 9-12.

Corrective actions for the above finding was made prior to the completion to the On-Site portion of this AR. No further action is required for the above.

Findings and Recommendations Identified During the Off-Site Portion of the Review Conducted March 3, 2022:

Local Wellness Policy: RAYS’ local wellness policy for Rocmnd Area Group Home did not contain the following required areas:

· The name and title of the person(s) designated to assess the local wellness policy as required by federal regulation [7 CFR Part 210.31 (e)].

· The policy did not have the local wellness committee listed as required by federal regulations [7 CFR Part 210.31 (c) (5) and 7 CFR Part 210.31 (d) (1)].

· The policy does not contain a description of how the public are provided with opportunities to participate in the local wellness policy process as required by federal regulation [7 CFR Part 210.31 (c) (5)].

To demonstrate compliance with the local wellness policy:

· Add the following required areas to Rocmnd Group Home’s local wellness policy:

The name and title of the person(s) designated to assess the policy.
The membership list for the local wellness policy to include each member’s relationship to RAYS.
Description of how the public are provided with opportunities to participate in the local wellness policy process.

· Provide a copy of Rocmnd Group Home’s updated policy along with RAYS’ plan for corrective action to demonstrate compliance and understanding.

Findings and Recommendations Identified During the On-Site Portion of the Review Conducted April 12, 2022:

Civil Rights – Data on Ethnicity and Race: RAYS was not using the USDA approved responses [as required by FNS Instruction 113-1] for ethnicity and race when gather data on each residents’ race and ethnicity.

RAYS also was not gathering data for some residents’ ethnicity.

To demonstrative compliance with requirements for gathering data on ethnicity and race:

· Begin using the USDA approved responses for gathering data on ethnicity and race for all residents.

· Provide RAYS’ plan for corrective action to demonstrate compliance and understanding.

Procurement Review Summary Report

Date: 05-10-22

Name of Agency: Rocmnd Area Youth Services

Date of AR off-site review: 03-03-22

Reviewer: Matthew Smith Date of AR on-site review: 04-12-22

Persons interviewed: Loretta Johnson, Date of exit conference: 05-04-22

Kim Johnson, and Terry Watson

This School Food Authority (SFA) operates the National School Lunch Program and the School Breakfast Program.

Code of Conduct: Rocmnd Area Youth Services’ (RAYS) code of conduct had personnel listed with the responsibility for interpretation of the code who are no longer employed. School Food Authorities (SFA) are required to have a written code of conduct for procurement [as required by federal regulation 2 CFR Part 200.318]. The code is required to cover conflicts of interests and governing employees conduct who have procurement duties.

To demonstrate compliance with code of conduct requirements:

Update RAYS’ code of conduct with the current personnel’s title who has the responsibility for interpretation of the code.
Provide an updated copy of RAYS’ code of conduct along with RAYS’ plan for corrective action demonstrating compliance and understanding.

                                                                                                Date of AR off-site review: 04-02-19

Reviewer: Matthew Smith                                                 Date of AR on-site review: 05-07-19

Persons interviewed: Robin McSpadden and                 Date of exit conference: 05-07-19
                                        Loretta Johnson

This School Food Authority (SFA) operates the National School Lunch Program and the School Breakfast Program.

There were no findings made for the procurement review.

Reviewer's Comments: I want to commend your agency on compliance with the regulations regarding procurement in school nutrition programs.