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Administrative Review Summary Report

​Date:  05-15-19

Name of Agency:  Rocmnd Area Youth Services, Inc.

                                                                                                    Date of off-site review: 04-02-19

Reviewer:  Matthew Smith                                                    Date of on-site review: 05-07-19

Persons interviewed:  Robbin McSpadden and                  Date of exit conference: 05-07-19

                                    Loretta Johnson

This School Food Authority (SFA) operates the National School Lunch Program and the School Breakfast Program.

The following areas were corrected prior to the On-Site Portion of this Administrative Review (AR):

  • Meal Patterns:  During the menu week assessment for the lunch menus for the breakfast and lunch menus for the week of 03/17/19—03/23/19 indicated some non-systemic insufficient portion were discovered [7 CFR Part 210.10 (c) and 7 CFR Part 220.8 (c)].  On 05/10/19, the SFA took corrective action for all the non-systemic insufficient serving sizes.  The State Agency (SA) is exercising its discretion to not apply fiscal action for the non-systemic insufficient quantities as allowed for under 7 CFR Part 210.18 (g) (2).
  • The SFA met the weekly fruit serving requirement with the use of fruit juice over the allowable amount: The breakfast menu week assessed (03/17/19—03/23/19) the SFA met the weekly fruit serving requirement by using fruit juice for 58.33% of the weekly serving [7 CFR Part 210.10 (c) (ii) and 7 CFR Part 220.8(c) (ii)].  On 05/10/19, the SFA took corrective action bring the weekly serving of fruit met by the use of 100% fruit juice under 50%.
  • The SFA served juice that was not 100% fruit juice:During the week assessed (03/17/19—03/23/19) the SFA served juice that was not 100% fruit juice [7 CFR Part 210.10 (c) (ii) and 7 CFR Part 220.8(c) (ii)].
  • The school served non-creditable food items as part of the meal component.  During the menu assessment it was determined your school is serving a non-creditable item, the breakfast burrito served with the breakfast meal on 03/21/19 [7 CFR 210 Appendix C and 7 CFR Part 220 Appendix C].  On 05/10/19, the SFA took corrective action and will no longer use this product.
  • Whole Grain-Rich (WGR) Bread/Grain: For the reviewed menu week of 03/17/19 through 3/23/19; your agency did not meet the 100% Whole Grain-Rich (WGR) requirement for bread/grain products served at breakfast and lunch[7 CFR Part 220.8 (c) (2) (iv) and 7 CFR Part 210.10 (c) (2) (iv)].  On 05/10/19 the SFA took corrective action replace all non-WGR items discovered with WGR items.

Corrective action for the above was made prior to the On-Site portion of this AR.  No further action is required for the above.  

Findings and Recommendations Identified During the Off-Site Portion of the Review Conducted April 2, 2019:

 Local Wellness Policy: The SFA's local wellness policy needs to have the following added:

 

  • The name and title of the person(s) designated to assess the SFA's local wellness policy.  It is recommended no more than two people assess the policy. This is required to meet the requirements under 7 CFR Part 210.30 (c) (4) and 7 CFR Part 210.30 (e) (1).  

When changes to the local wellness policy occur review them with the committee and post the policy changes where you publicly post the policy.  Once you review and update your policy, consider the policy updated for this program year.  An evaluation of program requirements must occur once during a 3-year cycle and any other time the agency or committee identifies the need for updating.  All policy updates need to be documented in a wellness assessment report, USDA Memo SP24-2017.  The wellness report needs to be posted publicly as required by 

To demonstrate compliance with local wellness policy requirements:

  • Add the name(s) of the personnel designated with the responsibility for the assessment of the local wellness policy.
  • Provide a copy of the policy with the above added along for corrective action to demonstrate compliance and understanding.

Findings and Recommendations Identified During the On-Site Portion of the Review Conducted May 7, 2019:

Civil Rights: During the On-Site portion of this AR it was discovered the nondiscrimination statement was not included on appropriate program material as required by FNS Instruction 113-1.  FNS Instruction 113-1 directs SFA's to include on appropriate program materials to include the following nondiscrimination statement:


In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.  

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits.  Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:


(1)           mail: U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights

1400 Independence Avenue, SW

Washington, D.C. 20250-9410;

(2)           fax: (202) 690-7442; or

(3)           email: program.intake@usda.gov.

FNS Instruction 113-1 allows for the following abbreviated nondiscrimination statement to be used if space is limited: "this institution is an equal opportunity provider."

To demonstrate compliance with civil rights requirements:

  • Add the nondiscrimination statement or the approved abbreviated nondiscrimination statement to appropriate program materials.
  • Provide a corrective action plan to demonstrate understanding and compliance.

Reviewer's Comments:  I want to commend the staff members who work with the SFA's school nutrition programs on a job well done during this review.   All the agency staff members that I interacted with were professional and provided everything I requested in a timely fashion.  



Procurement Review Summary Report

 

Date:  05-15-19

Name of Agency:  Rocmnd Area Youth Services, Inc.


                                                                                                Date of AR off-site review: 04-02-19

Reviewer:  Matthew Smith                                                 Date of AR on-site review: 05-07-19 

Persons interviewed:  Robin McSpadden and                 Date of exit conference: 05-07-19
                                        Loretta Johnson

 

This School Food Authority (SFA) operates the National School Lunch Program and the School Breakfast Program.

There were no findings made for the procurement review.

Reviewer's Comments:  I want to commend your agency on compliance with the regulations regarding procurement in school nutrition programs.

 

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