Administrative Review Summary Report
Date: 05-20-22
Name of Agency: Youth and Family Resource Center, Inc. Date of off-site review: 03-22-22
Reviewer: Matthew Smith Date of on-site review: 04-26-22
Persons interviewed: Sandra Sandoval Date of exit conference: 05-18-22
This School Food Authority (SFA) operates the National School Lunch Program, the School Breakfast Program, and the After School Snack Program.
The following areas were corrected prior to the On-Site Portion of this Administrative Review (AR):
- Meal Patterns: During the menu week assessment of breakfast and lunch menus for the week of 02/05/22 – 02/11/22 insufficient daily serving sizes were discovered for the lunch menus for two days [7 CFR Part 210.10 (c)]. Prior to the completion of the on-site portion of this AR, Youth and Family Resource Center, Inc. (YFRC) took corrective action increasing the serving sizes for the two lunch menus.
No further action is required for the above.
Findings and Recommendations Identified During the On-Site Portion of the Review Conducted April 26, 2022:
Counting and Claiming: A review of the counting system demonstrates a counting and claiming error for the review period, February 2022, which results in a Performance Standard
Violation I (PSI), 7 CFR Part 210.18 (g) (1) (ii). The error was non-systemic in nature and was found for the lunch monthly meal count.
Below are the differences, our reviewer identified, in YFRC’s February lunch monthly meal count, when comparing the meal roster to the meals listed on YFRC’s claim:
|
YFRC Roster Counts |
YFRC Edit Check |
YFRC February Claim |
OKDHS School Nutrition Programs Count |
Difference |
Free |
12 |
12 |
8 |
12 |
-4 |
Free lunch meals were under claimed by four meals.
The error looks like a data entry error appearing to have occurred when YFRC submitted the monthly meal count for February to the OKDHS School Nutrition Programs.
7 CFR Part 210.8 (a) (2) requires each SFA to review their claims for accuracy prior to submitting them to the State Agency (SA).
To demonstrate compliance with counting and claiming requirements:
- Review the counting and claiming system and create a plan to insure accurate daily meal counts are taken and recorded.
- Provide copies of the following: lunch meal rosters for May 2022, edit check for lunch for May 2022.
- Provide the above copies, along with YFRC’s plan for corrective action to demonstrate understanding and compliance.
HACCP Food Safety – Temperature Logs: The temperature logs (for the cold food storage units) for the review period (February 2022) had a gap exceeding the permitted three days [7 CFR Part 210.13 (d) was discovered. Temperatures for the cold food storage units containing program foods were not recorded from 02/12/22 through 02/28/22. Due to YFRC’s participation in the USDA Foods Program, temperature logs for cold storage units containing program food cannot have a gap of more than two days. At the time of the on-site visit, the temperature logs for the cold food storage units for 04/01/22 through 04/26/22 did not have a gap exceeding two days.
To demonstrate compliance with temperature logs for cold food storage units:
- Continue to keep temperature logs for cold storage units without gaps exceeding two days.
- Provide YFRC’s plan for corrective action to demonstrate understanding and compliance.
Reviewer’s Comments: I want to commend Sandra Sandoval for all her hard work. This has been an excellent Administrative Review, as well as an excellent Procurement Review for your agency. These excellent reviews are evidence of all of the hard work Ms. Sandoval does on your agency’s school lunch program.
Procurement Review Summary Report
Date: 05-20-22
Name of Agency: Youth and Family Resource Center, Inc. Date of AR off-site review: 03-22-22
Reviewer: Matthew Smith Date of AR on-site review: 04-26-22
Persons interviewed: Sandra Sandoval Date of exit conference: 05-18-22
This School Food Authority (SFA) operates the National School Lunch Program, the School Breakfast Program, and the After School Snack Program.
The following areas were corrected during the Procurement Review (PR):
- Code of Conduct: Youth and Family Resource Center’s (YFRC) code of conduct provided when the PR was commenced had personnel designated with the responsibility for interpreting the code of conduct that were no longer employed by YFRC [2 CFR Part 200.318 and 7 CFR Part 3016.36 (3) (i – iv)]. Prior to the completion of the PR, YFRC took corrective action by updating their code of conduct.
- Procurement Plan: At the time of the PR was commenced an incomplete procurement plan was provided [2 CFR Part 200.318 (a)]. Prior to the completion of this PR, YFRC took corrective action completing their procurement plan.
No further action is required for the above.
There were no additional findings for YFRC’s procurement review.
