Administrative Review Summary Report
Date: 04-13-22
Name of Agency: Bishop McGuinness Catholic High School Date of off-site review: 01-20-22
Reviewer: Matthew Smith Date of on-site review: 03-01-22
Persons interviewed: Laura Scott Date of exit conference: 04-08-22
This School Food Authority (SFA) operates the National School Lunch Program and the School Breakfast Program.
The following areas were corrected prior to the On-Site Portion of this Administrative Review (AR):
- Civil Rights – Written Procedure for Handling Civil Rights Complaints: BMCHS’ written procedure for handling civil rights complaints had incorrect contact information on where to send civil rights complaints [FNS Instruction 113-1]. Bishop McGuinness Catholic High School (BMCHS) took corrective action by updating their written procedure for handling civil rights complaints.
- Meal Patterns: During the menu week assessment insufficient serving sizes were discovered for the lunch menus assessed for the week of 12/06/21 – 12/10/22 [7 CFR Part 210.10 (c)]. Corrective actions were taken by BMCHS bringing the serving sizes into compliance with the meal patterns.
- Whole Grain-Rich (WGR): For the reviewed week of 12/06/21 – 12/10/2; BMCHS did not meet the 100% Whole Grain-Rich (WGR) requirement for bread/grain products served at breakfast and lunch [7 CFR Part 210.10 (c) (2) (iv) and 7 CFR Part 220.8 (c) (2) (iv)]. Corrective action were taken for the WGR findings.
Corrective actions for the above findings were made prior to the completion to the On-Site portion of this AR. No further action is required for the above.
Findings and Recommendations Identified During the Off-Site Portion of the Review Conducted January 20, 2022:
Local Wellness Policy: BMCHS did not contain guidelines and standards for the marketing of food and beverages during the school day on campus as required by federal regulation [7 CFR Part 210.31 (c) (3) (iii).
To demonstrate compliance with the local wellness policy requirements:
- Add guidelines and standards for the marketing of food and beverages on campus during the school day.
- Provide an updated copy of BMCHS’ local wellness policy along with BMCHS; plan for corrective action demonstrating compliance and understanding.
Findings and Recommendations Identified During the On-Site Portion of the Review Conducted March 1, 2022:
Counting and Claiming: A review of the counting system demonstrates systemic counting and claiming errors for the review period, December 2021, which results in a Performance Standard
Violation I (PSI), 7 CFR Part 210.18 (g) (1) (ii). The error was determined to be non-systemic in nature and was found for breakfast and lunch monthly counts.
Below are the differences, our reviewer identified, in BMCHS’ December Lunch counts, when comparing the meal roster to the meals listed on SJCS’ claim:
|
BMCHS December Count |
OKDHS School Nutrition Programs Count |
Difference |
Free |
4657 |
4656 |
+1 |
Lunch meals were over claimed by one meal
Below are the differences, our reviewer identified, in SJCS’ November breakfast counts, when comparing the meal roster to the meals listed on SJCS’ claim:
|
BMCHS December Count |
OKDHS School Nutrition Programs Count |
Difference |
Free |
2546 |
2547 |
-1 |
Breakfast meals were under claimed by one meal.
The errors in the above meal counts occurred due to a breakfast meal being enter in error as a lunch meal in BMCHS’ electronic point of service.
7 CFR Part 210.8 (a) (2) requires each SFA to review their claims for accuracy prior to submitting them to State Agency (SA).
To demonstrate compliance with counting and claiming requirements:
- Review the counting and claiming system and create a plan to insure accurate daily meal counts are taken and recorded.
- Provide copies of the following: meal rosters for March 2022, edit checks for March 2022.
- Provide the above copies, along with BMCHS’ plan for corrective action to demonstrate compliance and understanding.
Reviewer’s Comments: I want to commend the Laura Scott and her staff on a job well done during this review.
Procurement Review Summary Report
Date: 04-13-22
Name of Agency: Bishop McGuinness Catholic High School Date of AR off-site review: 01-20-22
Reviewer: Matthew Smith Date of AR on-site review: 03-01-22
Persons interviewed: Laura Scott Date of exit conference: 04-08-22
This School Food Authority (SFA) operates the National School Lunch Program and the School Breakfast Program.
There were no findings for the procurement review.
Reviewer’s Comments: I want to commend your agency on compliance with the regulations regarding procurement in school nutrition programs.
