OKLAHOMA SILVER HAIRED LEGISLATURE ALUMNI ASSOCIATION

SPECIAL MEETING OF THE EXECUTIVE COMMITTEE

MONDAY, NOVEMBER 9, 2020

12:30 – 2:30 PM

ZOOM MEETING

https://zoom.us/j/94620129813

Meeting ID: 946 2012 9813

Telephone 1 312 626-6799

AGENDA

1. Call to Order
2. Roll Call
   
   Jewell Dietsche Via Zoom Teleconference/Videoconference
   
   Walker Davis "
   
   Erma-Willis Alford "
   
   Trish Emig "
   
   Roberta Dake "
   
   Carolyn McGhay "
   
   Cathy Howard "
   
   Bo Fallon "
   
   John Kusel "
   
   Gloria Stearns "
   
   Bonnie Lucas "
   
   Tom Lucas "
   
   Esther Houser "
   
   Ruth Tatyrek "
   
3. Approve May 29, 2020 Executive Committee Meeting Minutes by Trish Emig
4. Make Corrections to the OSHL/OSHLAA Member Directory by Trish Emig
5. Treasurer's Report by Cathy Howard

• OSHLAA Bank Account Balanc
• OSHLAA Membership Dues/OSHL Filing Fees Collection Statu
• Approve Appropriate OSHLAA Expenditures to include $500 contribution to the Oklahoma Alliance on Aging's legislative tracking system for 2021
• Approve OSHLAA 2021 Executive Committee Meeting Date
• Approve preparations for 2020 OSHL State Income Tax Form Contribution Check Off
• Other, and possible action

6. Legislative Update by Bo Fallon and Esther Houser

• Discuss and take possible action on the OSHL Proposed 2021/2022 bill matter
• Identify next steps to take
• 2021 State Legislative Session Update to date

7. Notification of new OSHLAA Registered Agent – Jeromy Buchanan, Director of Aging Services
8. Discuss and take possible action on filling OSHLAA Secretary position
9. Amend and approve revised September 25, 2020 OSHLAA Policy Manual
10. Public Comment limited to 2 minutes per person
11. Adjourn

OKLAHOMA SILVER HAIRED LEGISLATURE ALUMNI ASSOCIATION MEETING MINUTES FOR 05/29/20

The OSHLAA executive committee met in a Special Meeting using Zoom teleconference/videoconference on Friday, May 29, 2020.  The meeting was called to order at 11:10AM and adjourned at 12:55PM. 
 

Those present were Erma Willis-Alford, William Hickson, Bud Jeffrey, Trish Emig, Roberta Dake, Cathy Howard, Bo Fallon, Gloria Stearns, and Bonnie Lucas.  Also present were Shirley Cox and Esther Houser.  Those absent were Ruth Tatyrek, Walker Davis, Tom Lucas and John Kusel.

After calling roll, it was established that a quorum was met.  Also, Shirley Cox reported that the OSHLAA executive committee was in compliance with the Open Meetings Act.  Trish made an amendment to the agenda. Item 9 was changed to "Discuss the OSHLAA Officers for Fiscal Year beginning October 1, 2020."

After the meeting minutes of Feb. 21, 2020 were amended, a motion was made by Cathy Howard and Bud Jeffrey provided a second to the motion that the amended version of the minutes be approved.  There were nine yes votes.

Bud provided a report on the OSHLAA checking and savings account balances.  The combined total was $4,578.78 as of March 31, 2020.  There were no expenditures recorded.  Bud was thanked for his service.  Bud made a motion and Cathy provided a second to the motion, that Trish be added as a secondary signature when Cathy transfers the OSHLAA funds to a bank of Cathy's choosing.  There were nine yes votes.  

Bud provided information regarding OSHL appointments that had term limited or would need to be reappointed by AAA Directors.  Trish assured Bud that Roberta Dake, Cathy Howard, and herself would handle the situation, and would involve the OSHL'ers impacted.

The OSHLAA September Event Planning Committee provided the executive committee with their recommendation for the scheduled September 15^th and 16^th OSHL training and legislative session, and the Sept 16^th OSHLAA Annual Meeting. The Committee recommended to cancel the attend "in-person" event that would have been held in Oklahoma City.  And to retain visibility at the Capitol, that the OSHLAA 1^st V. President (Bo Fallon) would solicit bill topics from OSHL Legislators, provide an email/smail ballot for OSHL'ers to identify their top 5 bills, tabulate the results, and announce to the OSHL Legislators, Alternates, and Associate Members, the top five bills that the OSHL would propose to the State Legislature for the 2021 State Legislative Session.  A committee was formed to handle this task including Bo Fallon, Esther Houser, Ruth Tatyrek, and Trish Emig.  If others would like to be involved in this process, they are to let Trish know.  Esther and Trish will work together to create a list of potential bill topics to include with the notice to OSHL'ers that OSHL'ers need to submit their ideas to either Esther or Bo.  Bo said that she already has one bill topic that would provide a $1000 annual state income tax credit for caregivers who are taking care of Older Oklahomans. The requirements that the caregivers must meet to apply for the tax credit would have to be identified.  Esther also provided information on two, "clean-up" bills that need to occur (Attorney General Office Elder Abuser Registry and House Bill 3242 that was submitted with substitute language at the last minute that allows for premium increases more than one time a year on Medicare Supplemental Insurance policies that serve 500 or less insures).  Esther suggested that we may want to run the hearing aid sales tax exemption again, and conduct more research on why this is important. And Esther suggested that the OSHL might want to run a bill that would exempt the OSHLAA executive committee meetings from the Open Meetings Act so that the OSHLAA executive committee could have videoconferencing/teleconferencing options for future meetings.  Another option would be to amend the Open Meetings Act regarding videoconferencing/teleconferencing for those 60 year of age and older.  Bill Hickson made a motion to cancel the September 15^th and 16^th OSHL and OSHLAA events. Cathy Howard provided a second to the motion. The motion was carried by 8 yes votes and 1 abstaining vote.

Trish made a motion that the scheduled July 17, 2019 OSHLAA executive committee meeting be cancelled and Roberta provided a second to the motion.  Shirley is seeking definition to when the declared State of Emergency will cease.  Shirley said that there is one opinion that the emergency may continue into November.  If this is the case, the OSHLAA executive committee could continue meeting using Zoom and accessing the meeting electronically or telephonically.  If this occurs, Trish can call a Special Meeting.  A roll call vote was taken to cancel the July 17^th meeting resulting in 8 yes votes and 1 abstaining vote.  The motion carried. 

Trish reviewed the executive committee officers' current status as follows: Trish is serving as president in her 2^nd year of office in her 2^nd term; Bo is serving as 1^st v. president in her 2^nd year of office in her 1^st term, Roberta is serving in her 2^nd year of office in her 2^nd term; Cathy was approved at the February 21^st meeting to serve as the interim treasurer, and Bonnie Lucas is completing her 2^nd year in her 1^st term of office.  All agreed to continue serving except for Bonnie who asked to step down.  Cathy Howard was appointed as the Nominating Committee Chairwoman at the 2019 OSHLAA Annual Meeting.  So a search will need to begin for a replacement for Bonnie.  Bonnie agreed to continue serving until a replacement was found. Bud moved that the OSHLAA officers continue as discussed and Bill Hickson provided a second to the motion. A roll call vote was taken and there were 9-0 yes votes.

A motion was made by Trish that she assume the position of the administrator for the OSHL Face Book page since Bud no longer serves on the OSHLAA executive committee.  Roberta provided a second to the motion and discussion resulted in Cathy, Trish, and Bo agreeing to discuss the need to add a second OSHLAA executive committee member to have access to the face book page.  Also, discussed was the lack of policy regarding the face book page.  Trish apologized for not having proposed the policy to date since Trish promised at the last July meeting that she would write a policy draft for the executive committee to review and amend.  Trish said that she would follow through. The executive committee voted 8 with 1 abstention to remove Bud as the administrator and add only Trish at this time.   

Shirley reported during New Business that the Aging Services facility would be closing.  Consequently, a new location needs to be identified for the OSHLAA files that currently reside in the facility.  Shirley explained that the Aging Services' staff would be working remotely and when meetings were required, meeting rooms would be available at the DHS  Sequoyah Building.  Trish appointed a committee to determine what to do with the files:  Cathy, Esther, Ruth and herself.  Esther suggested that Rowena might wish to be included.  In the meantime, the OSHLAA executive committee members need to explore meeting location options for future "in-person" meetings.

A motion was made by Bill to adjourn and Bo provided a second to the motion.  The motion passed with a 9-0 vote.

VOTING RECORDS OF SPECIAL OSHLAA EXECUTIVE COMMITTEE MEETING – 05/29/20

MEMBERS                                                           Attend.     1     2     3     4     5     6     7

ERMA ALFORD                                                        P           Y     Y     Y     Y      Y     Y     Y

ROBERTA DAKE                                                      P           Y     Y     Y     Y      Y     Y     Y  

WALKER DAVIS                                                      A          

JEWELL DIETSCHE                                                  A

TRISH EMIG                                                             P          Y     Y     Y      Y      Y     Y     Y

BO FALLON                                                              P          Y     Y     Y      Y      Y     Y     Y

BILL HICKSON                                                         P          Y     Y     Y      Y      Y     Y     Y

CATHY HOWARD                                                   P          Y     Y     Y      Y      Y     Y     Y

BUD JEFFREY                                                           P          Y     Y    AB    AB    Y    AB   Y

JOHN KUSEL                                                            A

BONNIE LUCAS                                                       P          Y     Y     Y     Y       Y     Y     Y

TOM LUCAS                                                             A

GLORIA STEARNS                                                  P          Y     Y     Y     Y       Y     Y     Y

RUTH TATYREK                                                       A

Also in attendance were Esther Houser and Shirley Cox

Shirley Cox confirmed that the OSHLAA followed the Open Meetings Act regarding meeting notification.

Quorum was confirmed by Trish Emig

1. Amended meeting minutes were approved by a roll call vote.
2. Trish provided with check signing authority for OSHLAA bank account(s)
3. Cancellation of September 15^th and 16^th OSHL Legislative Session and OSHLAA Annual Meeting
4. Cancellation of July 17 2020 OSHLAA executive committee meeting
5. OSHLAA Officers were approved to complete their terms of office for one more year and Cathy to
   
   Serve as OSHLAA Treasurer.  Bonnie will continue to serve as Secretary until a replacement is found.
6. Trish will serve as Administrator of the OSHL Facebook Page since Bud will be removed as Administrator since he
   
   no longer serves on the OSHLAA executive committee.
7. Meeting adjournment

OKLAHOMA SILVER HAIRED LEGISLATURE ALUMNI ASSOCIATION

2021 EXECUTIVE COMMITTEE MEETING DATES

Friday, January 22, 2021 – 12:30 – 2:30 PM

Friday, March 19, 2021 - 12:30 – 2:30 PM

Friday, June 11, 2021 – 12:30 – 2:30 PM

Wednesday, September 15, 2021 – Noon – 4:00 PM – Annual Meeting

Friday, November 19, 2021 – 12:30 – 2:30 PM

OKLAHOMA SILVER HAIRED LEGISLATURE

WE WERE ESTABLISHED FOR THE PURPOSE OF

~ providing training and experience in the Oklahomalegislative process to older Oklahomans, and

~ providing essential advocacy by older Oklahomans for older Oklahomans on local and state issues.           

A FEW OF THE

OKLAHOMA SILVER HAIRED LEGISLATURE'S ACCOMPLISHMENTS

1.Implementation of a state-wide Silver Alert System.

2. If requested by a Resident, cameras are permitted in the rooms of

 Nursing Home Residents.  after Nurse 

3. Nursing Homes are prohibited from hiring Nurse Aides until after Nurse Aides have completed the training and become state certified.

4. Creation of the Vulnerable Adult Abuse, Neglect and Exploitation Report,

accessible to the Public and supported in the Oklahoma Attorney General's

Office. The Report provides the names of persons convicted of such crimes.

5. Providers of Medicare Supplemental Insurance plans with 5000 or more enrollees,

are prohibited from increasing plan premium rates other than during the Medicare

Open-Enrollment Period.

6. Funding for an additional five (5) Long-Term Care Ombudsman supervisors.

WE ARE FUNDED AND SUPPORTED BY

Filing Fees - $15.00 Every Two Years

The Oklahoma Silver Haired Legislature Alumni Association

Fundraisers by the OSHLAA Membership

Donations by Generous Contributors

The Area Agencies on Aging      

DHS, Aging Services 

BE AN ENGAGED CITIZEN IN LAW MAKING!
BE A POSITIVE VOICE FOR VULNERABLE, OLDER OKLAHOMANS!

JOIN US TODAY!