COMMENT DUE DATE:
December 21, 2018
December 12, 2018
Laura Brown AFS 405-521-4396
Dena Thayer, Programs Administrator 405-521-4326
Nancy Kelly, Policy Specialist 405-522-6703
NON-APA WF 18-S
The proposed policy is Non-APA . This proposal is not subject to Administrative Procedures Act
It is important that you provide your comments regarding the draft copy of policy by the comment due date.Comments are directed to STO.LegalServices.Policy@okdhs.org.These changes are amendments to Instructions to Staff (ITS).
SUBJECT:CHAPTER 50. SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM
Subchapter 3. Application Process
OAC 340:50-3-1 through 340:50-3-2 [AMENDED]
Subchapter 5. Non-Financial Eligibility Criteria
Part 1. Household Definition
OAC 340:50-5-10.1 [AMENDED]
Subchapter 7. Financial Eligibility Criteria
Part 3. Income
OAC 340:50-7-22 [AMENDED]
OAC 340:50-7-30 [AMENDED]
OAC 340:50-7-31 [AMENDED]
Part 5. Determination of Income
OAC 340:50-7-46 [AMENDED]
Subchapter 9. Eligibility and Benefit Determination Procedures
OAC 340:50-9-5 [AMENDED]
Subchapter 10. Electronic Benefit Transfer (EBT)
OAC 340: 50-10-1 through OAC 340:50-10-5 [AMENDED]
OAC 340:50-10-9 [REVOKED]
OAC 340:50-10-11 [AMENDED]
Subchapter 11. Special Procedures
Part 1. Households Entitled to Expedited Service
OAC 340:50-11-5 [AMENDED]
Subchapter 13. Fair Hearings and Quality Control
OAC 340:50-13-2 [AMENDED]
340:50-3-1 Instructions to staff is amended to: (1) update the OKDHSLive phone number and how applicants may file an application; (2) add authorized representative information regarding: (a) when to designate a household member as the authorized representative; (b) how to determine if someone is already designated as the second EBT cardholder; (c) the requirement to designate an authorized representative in writing and to state what actions the household wants the authorized representative to perform for it; (d)the ability of the household to allow a household member or non-household member to purchase food for the household with the electronic benefits transfer (EBT) card; and (e) coding instructions to allow or restrict access to the household's food benefits; (3) how the worker determines if a person has an intentional program disqualification; and (4) add a rule citation.
340:50-3-2Instructions to staff is amended to: (1) move information regarding which form to use to schedule a Supplemental Nutrition Assistance Program (SNAP) interview; (2) add the requirement to complete a postponed interview by the end of the expedited certification period and examples that illustrate how the end of the expedited certification period is determined; and (3) clarify when a postponed interview must be completed and postponed verification provided to avoid a break in food benefits.
340:50-5-10.1 Instructions to staff is amended to add instructions regarding:(1) how county staff should handle law enforcement requests for information regarding fleeing felons or probation or parole violators;(2) how the worker should handle a disclosure by the household that a household member is a fleeing felon or probation or parole violator; and (3) how SNAP program field representatives handle information received from Office of Inspector General staff that a household member may be a fleeing felon or probation or parole violator.
340:50-7-22 Instructions to staff is amended to: (1) exclude military combat pay from income consideration; and (2) update information regarding the Oklahoma Achieving a Better Life Experience (ABLE) Program to:(a) add the name of Oklahoma's ABLE Program and how it is administered; and (b) increase the annualgift tax exclusion amount; and (c) add the maximum ABLE account balance.
340:50-7-30 Instructions to staff is amended to add instructions regarding how to calculate (1) capital gains income and where it is located on the federal tax return; and (2) rental income depending on whether the person actively manages the property.
340:50-7-31 Instructions to staff is amended to clarify that:(1) dependent care costs may include activity fees and the cost of transportation to and from the dependent care facility; and (2) the worker must document why dependent care costs were questionable in Family Assistance/Client Services (FACS) when he or she requires dependent care verification.
340:50-7-46 Instructions to staff is amended to add information regarding:(1) the missing check calculator when a pay stub is missing; and (2)BENDEX and SDX and hyperlinks to Quest articles.
340:50-9-5 Instructions to staff is amended to:(1) change reporting time frames for annual, semi-annual, and change reporting households; (2) change OKDHSLive phone number; (3) update where systems coding instructions and CWA report information are located; and (4) change reporting requirement for unearned income for change reporters to $100.
340:50-10-1 Instructions to staff is amended to add food benefit issuance dates.
340:50-10-3 Instructions to staff is amended to:(1) add instructions for giving an authorized representative access to the household's food benefits and how a person selects a personal identification number; (2) add how to verify a person's identity for EBT card issuance purposes; (3) add information regarding what is considered an initial SNAP EBT card and how a SNAP EBT card is printed; and (4) update the EBT training video used, which staff may conduct the training, and when the client may be asked to view the training video again.
340:50-10-5 Instructions to staff is amended to:(1) update EBT card replacement instructions and the length of time it takes for clients to receive replacement cards; (2) add when and how staff request Oklahoma Department of Human Services Finance and Administration Electronic Payment ServicesUnit assistance in issuing a replacement card; (3) update instructions for issuing a SNAP EBT card to a new payee; and (4) add a rule citation.
340:50-10-9 Instructions to staff is revoked.
340:50-10-11 Instructions to staff is amended to update EBT card instructions when the household leaves Oklahoma.
340:50-11-5 Instructions to staff is amended to:(1) update when a Social Security number must be provided to match OAC 340:50-5-68; (2) clarify that a postponed interview must be completed and postponed verification provided by the last day of the expedited certification period to avoid a break; in service and add examples; (3) add forms used to set an interview date and request verification;(4) clarify when the household must complete a new application following a one- or two-month expedited certification; and (5) add rule citation.
340:50-13-2 Instructions to staff is amended to:(1) update staff procedures when a client requests a fair hearing; and (2) require staff to reopen or restore food benefits to the previous level pending a fair hearing when requested within the 10-calendar day time frame unless the household waives continuation of benefits.