Reporting an Incident

1. Immediately report the incident to the police.
2. Immediately notify your supervisor or fire chief.
3. Supervisor or fire chief must notify State Risk Management (SRM).
4. Take photographs of the incident scene including both vehicles or property. Provide photographs to your supervisor or fire chief to submit with the SRM forms.
5. Fill out the incident card and give to the other party.
6. Completed the incident form and give it to your supervisor or fire chief to submit to SRM.

The supervisor or the fire chief must immediately report the incident to SRM by calling (405) 521-4999 or (888) 521-7475.

A current Driver’s Road Test Record or equivalent for a driver involved in an incident using a vehicle will be requested.

If a third party is involved in the incident and wants to file a claim for damages, instruct them to call SRM at (405)521-4999 or (888)521-RISK. Give the other party the incident card.

Follow these guidelines when exchanging information with others involved in the incident:

1. Exchange only insurance information.
2. DO NOT say it was your fault; let the appropriate authorities make any determination.
3. DO NOT instruct the other party to fix or tamper with any damages until they speak with SRM.
4. DO NOT give the other party a copy of the incident form. Submit this along with the Standard Liability Incident Report and Scope of Employment form to SRM.