COMMENT DUE DATE:
December 11, 2013
DATE:
November 27, 2013
Kevin Sharp, HRMS (405) 521-6829
Dena Thayer, OIRP Programs Administrator (405) 521-4326
Nancy Kelly, OIRP Policy Specialist (405) 522-6703
RE:
Non-APA WF 13-W
The proposed policy is Non-APA . This proposal is not subject to the Administrative Procedures Act
The proposed effective date is December 20, 2013.
SUBJECT:
DHS:2. ADMINISTRATIVE COMPONENTS
SUBCHAPTER 1. HUMAN RESOURCES MANAGEMENT DIVISION SERVICES
PART 1. INTERNAL HUMAN RESOURCES
OKDHS:2-1-37. Enforced leave [AMENDED]
RE:WF F13-W
SUMMARY:OKDHS:2-1-37. Enforced leave is revised to reflect the changes to Merit Rule 530:10-15-40 that provided definitions for immediate family member and personal disaster, not previously defined in statute.
SUBCHAPTER 1.HUMAN RESOURCES MANAGEMENT DIVISION
PART 1. INTERNAL HUMAN RESOURCES
OKDHS:2-1-37. Enforced leave
Revised 10-1-1012-10-13
(a) Appropriate use of enforced leave.Enforced leave is defined as absences necessary:
(1) when an employee experiences an extreme personal disaster, such as a tornado or home fire defined as an unforeseeable, catastrophic event, such as the destruction of the employee's residence;
(2) when a relative an immediate family member of the employee or a resident in the employee's household requires the employee's care because of illness, injury, or incapacitation.Relative is Immediate family members are defined in this Section as wife, husband, a spouse, children, parents, stepparents, parents-in-law, grandchildren, grandparents, brothers, and sisters, stepchildren, brothers-in-law, sisters-in-law, sons-in-law, daughters-in-law, aunts, uncles, nieces, nephews, first cousins, including step, grand, half, and in-law or foster relationship relationships; or
(3) in the case of the death of a relative an immediate family member or a resident in the employee's household.Enforced leave to attend the funeral of a member of the employee's immediate family or household must not exceed ten working 10 business days in the payroll year; however, the employee may request annual leave for any additional time off.Immediate family in this paragraph means parents, spouse, children, or siblings; or
(B) relative other than a member of the employee's immediate family or household is limited to the time for such attendance plus reasonable travel time; however, the employee may request annual leave for any additional time off.
(b) Computation of enforced leave.Enforced leave is charged against an eligible employee's accumulated sick leave.Enforced leave may not exceed ten working 10 business days, 80 hours, in any payroll year, December 16th through December 15th.Enforced leave may not exceed the accrued sick leave balance.
(c) Procedure for approval of enforced leave.Requests for enforced Enforced leave requests are entered and processed in the same manner as requests for sick leave requests, using Form 10AD001E 10AD001X, Request for Approval of Leave Request.Approval of enforced leave may be denied when the supervisor has facts to show the employee is abusing enforced leave privileges, or when the employee has failed to satisfy a request to provide evidence that the enforced leave was necessary.
