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Business Services

Ashlee Clemmons, Chief Financial Officer

 

The Budget & Planning unit creates and manages the agency’s yearly budget and main financial plans. This work includes writing budget requests, tracking staff positions and funding, and making changes during the year. The unit also sends required financial reports to the Office of Management and Enterprise Services, or OMES. 

This team makes sure the agency’s financial records stay correct. Staff review and compare income and spending across several systems and accounts. If they find errors, they work with other agency teams, OMES, and the State Treasurer’s Office to fix them. 

The unit also watches spending patterns and changes in the organization. This helps leaders plan the agency’s finances more wisely. Each month, the team gives spending updates to agency leaders. They also provide full financial reports every quarter to support decisions. 

Budget & Planning handles the money side of grants too. The team helps prepare the agency’s Annual Comprehensive Financial Report. This yearly report shows the agency’s financial position and activity for the entire year.

Grants Administrative e-mail: docgrants@doc.ok.gov

2023 Second Chance Act Children of Incarcerated Parents Grant Application

Business Services helps keep the agency financially strong and stable. It also makes sure the agency follows all laws and rules.

Business Services handles these main areas:

Health Services Accounting
This team manages money tied to patient care. That includes medical costs, supplies, equipment, and staff pay.

Programs Accounting
This group tracks spending for agency programs. These programs include education, job training, and rehabilitation services.

Grants Accounting
This unit handles all money from grants. The agency receives grants from federal, state, and local governments. It also gets funding from private foundations and companies.

Prison Industries Accounting
This team manages finances for the agency’s manufacturing and service work. It covers sales, inventory, and production costs.

Administration and Institutions Accounting
This area includes Community Centers, Probation and Parole, and Community Sentencing. The team manages money for the agency’s offices and buildings. That includes repairs, lease agreements, and construction costs.

The Contracts and Acquisitions Unit buys the goods and services the agency needs to operate. The team follows all state purchasing rules while doing this work.

This unit also handles the full contract process. That includes asking for bids, choosing vendors, awarding contracts, and managing them after they are signed.

Contracts and Acquisitions Unit email: contracts-acquisitions@doc.ok.gov

Services

Bid Opportunities

Effective July 1, 2023 all solicitations will be posted on the Oklahoma Office & Management and Enterprises Services (OMES) Supplier Portal. More information is provided here:

OMES Supplier Portal

 

Fleet Management is the main unit that handles the agency’s vehicles. The team manages the fleet budget and tracks all vehicles in inventory. It also runs the systems for selling or disposing of old vehicles.

This unit sets up preventive maintenance programs to keep vehicles running well. It also oversees the shops and facilities that perform vehicle repairs and upkeep.

For questions regarding any of the above, please email odoc.fleet@doc.ok.gov

Inmate Banking manages restitution accounting, trust funds, and canteen operations.

Restitution accounting collects and sends out probation and parole supervision fees. It also handles victims’ restitution payments. All of this follows state law.

The trust fund has three parts. Inmates have a spendable balance, a required savings account, and a savings account that earns interest. No inmate account can hold more than $99,999,999.99.

Canteen operations connect directly to the offender banking system. Inmates can buy items if they have enough money in their accounts. Each purchase must stay within set spending limits.

Depositing Money

JPAY IS THE ONLY ACCEPTABLE WAY TO SEND MONEY TO AN INMATE. DO NOT USE THIRD-PARTY APPS SUCH AS CASH APP OR VENMO.

For more information on depositing funds in an inmate's account, please call 405-425-2786.

Transactions Accounting handles legal payments for all agency costs except payroll. This includes money from appropriated funds, revolving funds, and grants.

This unit includes the regular accounts payable team. It also manages the agency’s purchase cards, Comdata cards, and all utility bills in one place.

For questions regarding any of the above, please email accounts.payable@doc.ok.gov

Last Modified on Jun 10, 2026
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