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Administrative Services

Ashlee Clemmons, Chief Financial Officer

The Contracts and Acquisitions Unit is responsible for procuring goods and services necessary to support agency operations, while ensuring compliance with state purchasing regulations.  

Responsible for the solicitation, award and administration of contracts and other acquisition instruments.

Contracts and Acquisitions Unit email: contracts-acquisitions@doc.ok.gov

Services

Bid Opportunities

Effective July 1, 2023 all solicitations will be posted on the Oklahoma Office & Management and Enterprises Services (OMES) Supplier Portal. More information is provided here:

OMES Supplier Portal

 

Grants  

The Oklahoma Department of Corrections (ODOC) may seek grant monies to initiate or expand appropriate programs to fulfill its mission. Currently, grants help ODOC in a number of areas to include, but not limited to, education and substance abuse treatment services.

Grants Administrative e-mail: grants@doc.ok.gov

2023 Second Chance Act Children of Incarcerated Parents Grant Application

apply here
GRANTING AGENCY
 GRANT PROGRAM/ TITLE/ GRANT NUMBER
 GRANT AWARD PERIOD
 CFDA#
 AWARD AMOUNT
 MATCH AMOUNT
 TOTAL PROJECT
USDE - Via Oklahoma Department of Career & Technical Education (ABE) Adult Basic Education 07/01/2022 - 06/30/2023 84.002 $485,481.00 $142,343.00 $627,824.00
USDE - Via Oklahoma Department of Education Special Education IDEA 07/01/2022 - 06/30/2023    84.027 $24,946.04
 $0
 $24,946.04
USDE - Via Oklahoma Department of Education (TITLE I) Neglected, Delinquent, or At-Risk Title I Part D 07/01/2022 - 06/30/2023 84.013A
 $204,013.41
 $0
 $204,013.41
USDOJ, OJP, BJA via Oklahoma District Attorneys Council Residential Substance Abuse Treatment (RSAT) 2022-RSAT-DOC-009 10/01/2022 - 09/30/2023 16.593
 $357,681.00
 $132,468.00
 $490,149.00
USDOJ-OJP-BJA via Oklahoma District Attorneys Council Edward Byrne Memorial Justice Assistance Grant (JAG) funded Substance Abuse Treatment Program 2019/20-JAG-DOC-007 7/01/2021 - 6/30/2023 16.738
 $123,143.00
 $0
 $123,143.00
USDOJ- National Institute of Justice via Oklahoma Department of Safety (BVP) Patrick Leahy Bullet Proof Vest Partnership FY21 06/01/2021 - 08/31/2023 16.607
 $17,133.46
 $17,133.46
 $34,266.92
American Rescue Plan Act of 2021 via Oklahoma State Dept. of Health Detection & Mitigation of COVID-19 in Confinement Facilities  FY22 07/01/2022 - 12/31/2025 93.323
 $1,888,421.42
 $0
 $1,888,421.42
FEMA - Via Oklahoma Department of Emergency Management Public Assistance DR-4530 COVID-19 Declaration 01/20/2020 - TBD   $585,549.61
 $0
 $585.549.61
USDOJ- Bureau of Justice Assistance Correctional Facilities and Public Safety by Addressing Contraband Cellphones 10/1/2021 to 9/30/2023 16.844
 $420,216.00
 $0
 $420,216.00
USDOJ- Sex Offender Sentencing, Monitoring, Apprehending, Registering, and Tracking SMART Support for Adam Walsh Act Implementation Act FY20 10/1/2021 to 9/30/2024 16.75 $399,047.00 $0 $399,047.00
USDOJ- Sex Offender Sentencing, Monitoring, Apprehending, Registering, and Tracking SMART Support for Adam Walsh Act Implementation Act FY21 10/1/2022 to 9/30/2025 16.75 $399,966.00 $0 $399,966.00
USDOJ- Juvenile Justice and Delinquency Prevention FY 2021 Second Chance Act- Addressing the Needs of Incarcerated Parents and Their Minor Children (SCA- COIP) 10/01/2022 to 09/30/2025 16.831 $741,960.00 $0 $741,960.00
USDOJ- Bureau of Justice Assistance (SCAAP) State Criminal Alien Acquisition Program FY22 Annual 16.606 $1,220,655.00 $0 $1,220,655.00
Federal Communications Commission via Universal Service Administration Company Rural Health Care (RHC) Healthcare Connect Fund (HCF) 07/01/2022 to 06/30/2023 32.005 $161,772.00 $0 $161,772.00
The Chan Zuckerberg Initiative via The Last Mile The Last Mile 01/01/2019 to 12/31/2023   $240,000.00 $0 $240,000.00
Oklahoma Humanities Let's Talk About It (Oklahoma) 01/1/2023 to 12/31/2023   $1,136.72 $1,200 $2,336.72
Charles Morton Trust via Heritage Trust Charles Morton Share Trust Award 01/01/2021 to 12/31/2023   $90,000.00 $90,000.00 $180,000.00
TOTAL ALL GRANTS
   $7,361,121.66
 $383,144.46
 $7,744,266.12

 

Offender Banking manages restitution accounting, trust fund, and canteen operations. Restitution accounting collects probation and parole supervision fees and victims’ restitution payments based on statutory requirements and distributes those collections to the appropriate entities.

The trust fund is comprised of an available balance, a mandatory savings account and an interest bearing savings account. Inmate accounts are limited to holding $99,999,999.99.

The canteen operations for ODOC are managed using the offender banking system. Since it is integrated with the trust fund, if the funds are in the inmate’s account, they can spend the funds, within limits, at the facility’s canteen.

Depositing Money

For more information on depositing funds in an inmate’s account, please call 405-425-2786.

Deposits to inmate trust fund accounts may be made using JPay. Deposits may be sent online from www.JPay.com. There is a free JPay mobile app for Android and iPhones. Deposits may be made through JPay over the phone by calling 1-800-574-5729. Cash may be sent through MoneyGram locations, including CVS and Walmart, using the receive code 6365 in addition to the inmate's seven-digit ODOC number. A money order or cashier’s check may be mailed to JPay.

When using JPay or the Securus phone system, the entire seven-digit ODOC number must be given. All inmates have a zero or two in front of their ODOC number to make seven digits.

To ensure the inmate receives the deposit, please write legibly on the memo line of the cashier's check or money order the following:

  • The inmate’s name.
  • Seven-digit ODOC number.
  • Sender’s name.

Make the actual money order or cashier's check out to JPay.

Failure to include all information will result in the money order or cashier's check being returned to the sender.

Yes. You will need to attach a fully completed deposit slip (JPay) to the cashier’s check or money order. These deposit slips should not be stapled to the funds but attached by paper clip.

You can download a printable deposit slip from the JPay website.

Inmates who are housed in private prisons are not included in the JPay program; you will need to follow procedures as dictated by those facilities.

Send an inmate funds

Online

JPay.com - Send money online with your credit or debit card.

Mobile App

JPay Mobile – Send money anytime, anywhere by downloading the free app from the Apple Store (for iPhones) or Google Play (for Android phones).

QR Code

Scan the QR code with your smartphone to be directed to JPay.com.

Toll-free phone call

You can send money by phone using your credit or debit card. Call 800-574-5729 to speak with a live agent, 24/7.

Money Orders

Make the money order payable to JPay and mail it to P.O. Box 278320, Miramar, FL 33027. A deposit form must accompany the money order.

Money Transfer Fees

Deposit amount
 online phone
$0.01 - $20.00
 $3.95 $4.95
$20.01 - $100.00
 $6.95 $7.95
$100.01 - $200.00
 $8.95 $9.95
$200.01 - $300.00
 $10.95 $11.95


For more information, visit www.JPay.com or call 800.574-5729.

The Records Disposition Program was established by state statute as far back as 1939 with the current program established in 1961. The agency is mandated by statute to have an effective records disposition program. Improper destruction of records could lead to legal sanctions and loss of documents of historical significance. Proper management of records will allow for the effective use of space, allow stored records to be accessible, and ensure agency compliance with statute.  The Oklahoma Department of Corrections records management program is established by Operations Memorandum OP-020202 entitled "Management of Office Records."

Completed forms are to be sent to the attention of the Agency Records Disposition Coordinator.

Address:
3400 Martin Luther King Avenue
Oklahoma City, Oklahoma 73111-4298

Phone: 405-425-2722

Last Modified on Jul 18, 2024
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Oklahoma Department of Corrections
4345 North Lincoln Blvd.
Oklahoma City, OK 73105
405-425-2500

Mailing Address
PO Box 11400
Oklahoma City, OK  73136-0400

 

If you or someone you know is considering suicide, call Onelife at 800-559-9544 or the National Suicide Prevention Lifeline at 1-800-273-TALK (8255).

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In Compliance with the reporting requirements of 74 O.S. 3106.4[C], this agency is making known that it stores name, birth date, place of birth, mother's maiden name, biometric records, Social Security number, official state or government issued driver license or identification number, alien registration number, government passport number, and employer or taxpayer identification numbers. The personally identifiable data is stored both electronically and in confidential paper files. The data is shared in compliance with court orders and agreements with other government bodies.