First and foremost: The information you find on our website is paraphrased and does not replace the guidance in the Board's rules (See OAC 490). That is the primary source to review ALL requirements.
AIT (Administrator Residency) requirements... this applies only to NHA and some CAA applicants. RC/RCAL do not currently have an "AIT" or "Administrator Residency" requirement though OKALA has included some "mentoring" in their program which is also pretty valuable to have some face-to-face time with an actual administrator who can answer some of your questions. Our "Preceptors" are certified and how we set you up with one (if you don't already have one lined up for yourself...) is another question...
So, the REQUIREMENTS start with the fact that it applies to all NHA initial licensee applicants and some CAA applicants who do not have requisite long-term care experience.
After that, the minimum number of hours is 560 in Oklahoma. If your degree is not related somehow to any of the Domains of Practice (established by NAB), AND you do not have any long-term care experience, then you will be required to complete a 700 hour program (and this is actually pretty rare). You may have noticed that we stated that 560 hours is the minimum in Oklahoma... Some students can (and have) opted for longer programs (1,000 hours) because they live near a border state perhaps (or are considering their mobility...) and 1,000 hours is a relatively common requirement in many states/jurisdictions. As well, if you get down to the end of your training and you (or your Preceptor) feel like you need some more time in a particular area, you can certainly do more time (coordinated with your Preceptor) to shore up any self-perceived weak areas or to make you more comfortable heading into the NAB Exams or the very real world of actually being an Administrator.
There are TIME CONSTRAINTS for completion of the program. Upon completion of AU, you have 2 years to be licensed. An AIT or Administrator Residency Program is limited to one year somewhere inside that 2 years... Some students start AU and this residency pretty much simultaneously (you cannot start the residency prior to starting AU). Some will finish AU and then start this program (which still keeps them inside that overarching 2 year licensure limitation/restriction. Others start somewhere in the middle of AU after it has started... Everyone has different needs. There is also a MINIMUM number of weeks to complete the training. As participants in this program are limited to 40 hours per week, 560 hours divided by 40 hours yields a 14 week minimum. So, it is possible - and occasionally achieved - where an AIT/Administrator Resident starts AU and this residency simultaneously and actually completes the program prior to completing AU... rare but it can be done (and has been). 14 week minimum... 1 year maximum.
When does the year start? It starts when you start the program.
As you progress through the various modules, you will be completing module reports and sending them in. These are set up in PDFs that are "fillable" with a drop down for the various modules (it's one form that covers all of the modules). We require these to be sent in to us within 10 days of completion of the module - we do NOT like to see someone upload all of the modules all at once at the end of the program. For one thing, that has the appearance that it was a pencil-whipping exercise to have completed your residency. For another, it has the appearance that maybe you're not all that organized as a "manager" if you cannot get these reports to us in a timely manner... They are "fillable" so we also require that you use that ability and fill them with typed narratives explaining what you did, etc. We really struggle to be able to READ some of your doctor-wannabe-handwriting skills - so, to be able to read, them, we do require that they're typed. The AIT will fill out these module reports and take them to the Preceptor and have some discussions with the Preceptor about what you learned in each of those modules as you go... the report is a tool to help facilitate those kinds of discussions with your Preceptor because your Preceptor also has to sign those forms before you upload them upon completion of those modules.
That being said, there is a FINAL REPORT that is made by the Preceptor wherein they actually summarize and provide a narrative of their own about your progress and many of them comment on your future as an administrator. You may have to encourage the Preceptor to complete that form because it is typically the LAST thing we'll need from you before we approve you to go sit for the NAB Exams.