SW0133 Supplier

NOTE: Prior to filling out this form, you must register first with Vendor Registration.

Entity Information
Vendor Criteria
Specialty Areas
Additional Documentation
Form Submission

Entity Information

0% Complete
Vendor Criteria

0% Complete
Specialty Areas

0% Complete
Additional Documentation

0% Complete
Form Submission

0% Complete

Entity Legal Name (Name as registered for legal purposes)

Name as registered for legal purposes

Entity Doing Business As Name (Name used for legal purposes)

Name used for business purposes

Entity Business Address (Main business address)

Entity Business Address Line 2

City

State

Zip Code

Entity Contact Name (Name of Individual associated to this contract request)

Name of individual associated to this contract request

Entity Contact Email (Email address of Individual associated to this contract request)

Email address of individual associated to this contract request

Entity Contact Phone (Phone number of individual associated to this contract request)

Phone number of individual associated to this contract request

Entity Tax Identification Number (FEI or TIN number)

FEI or TIN number. This is required information.

Entity Secretary of State Filing Number (Oklahoma Secretary of State ID Number)

Oklahoma Secretary of State ID Number

Entity Active Supplier Registration ID (PeopleSoft ID) (ID assigned during Vendor Registration)

ID assigned during Vendor Registration

Entity Approving Authority Name, Individual Who Can Review And Sign Acceptance Of State Terms (Ability to use Adobe products)

Ability to use Adobe products

All personnel assigned to engagements must be Six Sigma Black Belt certified and/or Lean Certified, or equivalent training and certification. Attach certificates in the Form Submission section.

All personnel assigned to engagements must be Change Management trained/certified. Attach certificates in the Form Submission section.

Outline project capabilities and success metrics, process auditability, and customer satisfaction surveys.

Detail the standard engagement timelines unless otherwise defined in the SOW.

Define/Charter/Ownership/Tea
Execution – Weeks
Implement, Monitor & Measure
Transition to BAU

Please provide rate cards for hourly engagements. (Pricing Spreadsheet Template Download) Attach the file in the Form Submission section.

The following or equivalent roles must be included in your rate card. Please define each role.

Process Manager
Business Analyst
Reporting Analyst
Customer Satisfaction Analyst

Do you use any of the following artifacts? Any variations will be documented in the SOW.

Value Chain Diagrams

Voice of Customer and Customer Journey Mapping for the targeted processes

SIPOC

Current and Future State Process Maps

Baseline and Implementation Metrics/Dashboard

Root Cause Analysis and validation

Failure Mode Effects Analysis

Surveys

Dashboards and Project Metric Visualizations

Discuss the following accountability activities that are required of all engagements:

Weekly
Monthly
Quarterly

List and briefly discuss the areas of specialty you support.

1. Provide a list and briefly discuss the types of positions that the Supplier has placed in the last six (6) months.

Positions need to be relevant to this contract

2. Outline the account team capabilities for providing support and account service for this contract.

Procedures to ensure supplier has the correct procedures to support the administration of the awarded contract

3. Discuss your documented escalation process.

Procedures to ensure the supplier can properly resolve issues before they affect the outcome of the engagement

4. Provide a copy of your current company Organizational Chart.

Total attachment size may not exceed 20MB. Valid file formats are Word, Excel, PDF documents or ZIP files.

5. Detail the time-keeping procedures and verification practices for employees or subcontractors performing under this contract.

Describe process to verify employee and/or subcontractor time for only this contract

6. How many employees are currently on staff and describe their area(s) of specialty?

Total attachment size may not exceed 20MB. Valid file formats are Word, Excel, PDF documents or ZIP files.

7. Describe how employee evaluations are completed for employees that have been dispatched for staff augmentation.

Text or attachment, only for this contract. Total attachment size may not exceed 20MB. Valid file formats are Word, Excel, PDF documents or ZIP files.

8. Are you a current a Supplier on Oklahoma’s SW1050 DBIT's contract? (Required)

Yes

For the current contract period

9. Please provide the yearly sales for calendar years 2019 and 2020.

Does not only have to be from Oklahoma engagements, entity yearly sales

10. Explain how any of the work done by your employees or subcontractors is completed remotely from another location other than the job site.

How is the state data protected

11. For each job category you are responding to, list and discuss the standard methodologies, frameworks, technologies, security coding or any other information that is relevant to that job category and/or position(s).

Total attachment size may not exceed 20MB. Valid file formats are Word, Excel, PDF documents or ZIP files.

12. Define the risks associated with filling a staffing position and your mitigation plans.

Total attachment size may not exceed 20MB. Valid file formats are Word, Excel, PDF documents or ZIP files.

13. Explain your staffing resource management plan to provide qualified staff.

Total attachment size may not exceed 20MB. Valid file formats are Word, Excel, PDF documents or ZIP files.

Indicate which of the following screening activities are performed:

Criminal History Background Check (Required)

Yes

Employment Verification (Required)

Yes

Reference Check (Required)

Yes

Review of Skills (Required)

Yes

Review of job duties at most recent placement(s) (Required)

Yes

Reason for leaving last assignment (Required)

Yes

Availability (Required)

Yes

DOES YOUR COMPANY HAVE EXPERIENCE ACCESSING, PROCESSING, STORING OR TRANSMITTING DATA PROTECTED BY THE FOLLOWING LAWS, IF SO PLEASE DEMONSTRATE YOUR LEVEL OF EXPERTISE AND PRACTICES IN PLACE TO ENSURE COMPLIANCE WITH LAWS AND REGULATIONS.

Text or attachment

HIPAA (Health Insurance Portability and Accountability Act)

Total attachment size may not exceed 20MB. Valid file formats are Word, Excel, PDF documents or ZIP files.

YES

FERPA (Family Educational Rights and Privacy Act)

Total attachment size may not exceed 20MB. Valid file formats are Word, Excel, PDF documents or ZIP files.

YES

CJIS (Criminal Justice Information Services)

Total attachment size may not exceed 20MB. Valid file formats are Word, Excel, PDF documents or ZIP files.

YES

IRS _PUB 1075 (Tax Information Security Guidelines For Federal, State, and Local Agencies)

Total attachment size may not exceed 20MB. Valid file formats are Word, Excel, PDF documents or ZIP files.

YES

Other Sensitive Data/Security Protections (Describe any others that have been used)

Total attachment size may not exceed 20MB. Valid file formats are Word, Excel, PDF documents or ZIP files.

YES

Before submitting, make sure all form areas have the requested information.
Along with any additional files, make sure to attach:

Entity Receipt of Completed Vendor Payee Form
Entity Certificates of Insurance
Entity Rate Card (Spreadsheet Pricing Template)

Total size of all attached files is limited to 20 MB.

Last Modified on Apr 04, 2022