Frequently Asked Questions

Registering as a bidder is a streamlined process that provides for notification of solicitation opportunities for UNSPSC codes in which your organization is registered.

Registering as a supplier is a full registration to do business with the State of Oklahoma. In addition to notification of solicitation opportunities for UNSPSC codes in which your organization is registered, you also provide information about your organization including diversified organization certification, Secretary of State status, EFT/direct deposit, etc. Your organization must be fully registered as a supplier prior to receiving a contract award.

Registering as a payee is for organizations or individuals receiving payments from the state but not selling products or services to the state.

EFT/direct deposit registration is required for suppliers and payees.

Oklahoma embarked on a statewide project, the Oklahoma Supplier Portal, to bring all our supplier processes online. This allows suppliers to manage their own accounts, bid on upcoming projects and manage the work performed with the state. Registration enables a closer working relationship with the State of Oklahoma.

You can register as a supplier, bidder or payee in the Oklahoma Supplier Portal. Training materials on the registration process are located on the Supplier and Payee Training web page.

While existing contracts and services will continue without interruption, the management of your organization’s account information will move to the new Oklahoma Supplier Portal. If you have not registered in this new portal, you will need to register again to access and maintain your information. Through this portal, you will also manage any future projects you bid through your account.

Yes, you can manage your information and how you are paid by the state using the Oklahoma Supplier Portal. In addition, the portal offers options for further work and projects to bid on.

Yes, and as a supplier, you can designate which types of contracts to bid on through notifications. This ensures you get notified on potential sourcing opportunities at the same time as every other organization – giving you the best opportunities to bid.

There is no fee to self-register.

Category codes no longer expire. However, supplier registration must be continually kept current and is the responsibility of the supplier to maintain. You will need to review annually, or as updates are needed, to maintain current documents, etc.

The Oklahoma State Auditor and Inspector's dedicated webpage outlines the procedure and contact details for reporting waste, fraud and abuse.

Yes, family codes will be used in the new portal.

With the new Oklahoma Supplier Portal, you update your own information within your eSupplier account. Login and make any necessary changes, then submit for approval.

If you have questions or issues, email the following for assistance:

Procurement Suppliers and Bidders – Supplier.Registration@omes.ok.gov.

Payees and Direct Deposit – Payee.Registration@omes.ok.gov.

A category code, also known as a UNSPSC code, is a commodity code that identifies goods and services sold by a company. UNSPSC codes can be found on the UNSPSC website. Additional information on UNSPSC code lookup and the step to enter the UNSPSC code in the supplier or bidder registration process can be found on the Oklahoma Supplier Portal training webpage.

Registering as a bidder or a supplier provides a company with notifications for solicitation opportunities for the UNSPSC codes selected during registration. At a minimum, you must be registered as a bidder to respond to a solicitation. To receive an award, you must be registered as a supplier. You can bypass bidder registration and move straight to the supplier registration step if you prefer.

Yes, registration as a supplier is required prior to receiving a contract award.

A submitted certificate should assign the Certificate Holder, located in the bottom left corner, as follows:

State of Oklahoma
c/o Supplier Registration
2401 N. Lincoln Blvd. Ste. 200
Oklahoma City, OK 73105

Worker’s Compensation certificates as well as any other documentation should be attached in your supplier account in the Oklahoma Supplier Portal. The ability for your organization to self-maintain your information, including up-to-date certifications, ensures the State of Oklahoma has accurate information.

See: Information about IRS Business Structures.

If you are an existing supplier, contact supplier.registration@omes.ok.gov.

Information about Limited Liability Companies and the Taxpayer Identification Number can be found here, and states:

For federal income tax purposes, a single-member LLC classified as a disregarded entity generally must use the owner's social security number (SSN) or employer identification number (EIN) for all information returns and reporting related to income tax. For example, if a disregarded entity LLC that is owned by an individual is required to provide a Form W-9, Request for Taxpayer Identification Number (TIN) and Certification, the W-9 should provide the owner’s SSN or EIN, not the LLC’s EIN.

This does not mean that the contract or payment must be to the parent company. It is for tax purposes only. 

Check that you are registered for the correct category codes and that all of your contact information is correct in your supplier account.

Oklahoma is embarking on a statewide project to bring all our supplier processes online. This allows suppliers to manage their own accounts, bid on upcoming projects and manage the work performed with the state. Registration enables a closer working relationship with the State of Oklahoma.

Oklahoma is embarking on a statewide project to bring all our supplier processes online. This allows suppliers to manage their own accounts, bid on upcoming projects and manage the work performed with the state. Registration enables a closer working relationship with the State of Oklahoma.

Existing contracts and services will continue without interruption. However, the management of your or your organization’s account will move to the new online process (or portal). You will manage future projects you bid or work on through your account. We will provide more information on this process as we get closer to go-live.

Yes, you will manage your information and how you are paid by the state using this portal. In addition, the portal offers options for further work and projects to bid on.

The portal is expected to launch fall 2022.

Yes, and as a supplier, you can designate which types of contracts to bid on through notifications. This ensures you get notified on potential sourcing opportunities early and at the same time as every other organization – giving you the best opportunities to bid.

There will be no registration fee after go-live.

Supplier registration must be renewed annually, and we will notify you when the renewal is due.

The Oklahoma State Auditor and Inspector's dedicated webpage outlines the procedure and contact details for reporting waste, fraud and abuse.

The application will be an extension of the state’s current use of the PeopleSoft application. It is used across the state currently – serving many of our key functions and processes.

Yes, family codes will be used in the new portal.

This information can be updated within your eSupplier account or by contacting the OMES Service Desk at 405-521-2444.

No. The State of Oklahoma will manage this new solution ‘in house’.