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State Approving Officer


Basic Purpose

Positions in this job family are assigned responsibilities for a variety of administrative, professional and technical functions related to various veterans training programs authorized under federal and state laws.  This includes entering into and carrying out contracts with the U.S. Department of Veterans Affairs and other federal and state agencies, approving educational programs such as on-the-job training and apprenticeship programs, and other programs of education at all universities and colleges, vocational and technical schools, beauty and barber schools, flight schools and private vocational schools located in this state.  Extensive travel is required to complete on-site reviews of programs, conduct seminars and investigate complaints concerning discrepancies or mismanagement in the handling of approved programs.

Typical Functions

The functions within this job family will vary by level, but may include the following:

  • Reviews and analyzes applications for approval of training courses and requests for information on operating procedures from public and private degree granting schools, non-degree trade and business schools, hospitals operating professional courses and apprenticeships and other on-the-job training establishments; visits with school representatives to discuss approval criteria; and makes recommendations on approval or disapproval of application.
  • Evaluates applications for modification of training courses and operating procedures for compliance with state and federal laws; monitors the progress of veterans enrolled in approved courses; provides technical assistance and guidance to school authorities, veteran students and organizations involved in the education and training of veterans and other eligible persons.
  • Receives and evaluates complaints from veterans and government officials concerning the handling of veterans training programs; conducts formal investigations and advises school officials on discrepancies and requirements for correction; recommends disapproval of training if corrections are not made.
  • Makes on-site visits to schools at the request of the Veterans Administration to investigate and resolve problems noted during school compliance surveys.
  • Prepares written reports of school visits and makes recommendations for continuing approval, suspension or disapproval.

Level Descriptors

The State Accrediting Officer job family has two levels which are distinguished by the complexity of assignments, the level of expertise required to perform the duties assigned, and the responsibility for providing supervision to others.

LEVEL I: Code: N15A Salary Band: J

This is the career level of the job family where incumbents are routinely assigned duties and responsibilities involving major programs.  This includes on-site visits, recommendations on approvals or disapprovals and providing technical assistance and guidance to school officials and veterans.

Knowledge, Skills, and Abilities required at this level include knowledge of public administration principles and practices; of veterans programs and benefits; of personnel and fiscal management; of basic statistical and research techniques; and of education and training programs. Ability is required to analyze complex situations accurately and adopt courses of action; to effectively coordinate several organizational units; to communicate agency procedures and results in a clear and concise manner; to work effectively and cooperatively with other agencies and organizations; and to express ideas clearly and concisely, both orally and in writing.

Education and Experience requirements at this level consist of a bachelor’s degree and three years experience in postsecondary education administration, financial aid or grant administration, veteran education benefits; or substituting a master’s degree for only one year of the required experience.

Note: There is no substitution for the required bachelor's degree.

LEVEL II: Code: N15B Salary Band: K

This is the leadership level where incumbents are assigned responsibility for the supervision of others, directing the coordination of agency visits, and reviewing and analyzing reports for recommendations of approval, suspension or disapproval.

Knowledge, Skills, and Abilities required at this level include those identified in Level I plus knowledge of the methods and techniques of management and effective supervision.  Ability is required to review and evaluate various educational and training programs.

Education and Experience requirements at this level consist of those identified in Level I plus one additional year of qualifying experience.

Special Requirements

Applicants must be willing and able to fulfill all job-related travel normally associated with this position.

Applicants must have a valid Oklahoma driver’s license prior to employment.

Applicants must be able to pass a comprehensive background check.

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