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Staff Assistant (DOC)

I14

Basic Purpose

Positions within this job family are assigned responsibilities which involve assisting in planning, monitoring and coordinating the activities of a major division within the Department of Corrections.  Employees will report directly to a Deputy Director, Inspector General or Medical Director of one of the following divisions:  Administrative Services, Community Corrections, Health Services, Institutions, Probation and Parole, Security and Internal Affairs or Programs and Services.

Typical Functions

  • Assists in planning, monitoring and coordinating activities and services of an agency division.
  • Prepares correspondence for the Deputy Director’s, Inspector General’s or Medical Director’s signature requiring a thorough knowledge of agency policies and procedures.
  • Develops policies, rules and regulations consistent with federal and state laws pertaining to the administration of programs; develops procedures to implement policies, rules and regulations.
  • Directs studies of division needs; reviews and analyzes information from studies and projects for immediate and long-range program development; advises subordinate program managers and other interested groups of the proper interpretation; participates in top-level management meetings involving the development of policy regulations and programs and in recommending the development or modification of legislation to further refine and effect a more efficient and sophisticated operation.
  • Through the use of periodic reports, administrative reviews and visits to agency facilities, participates in program analysis, including the analysis of problems and needed services; assists in the development of specialized services within the division.
  • Reviews correspondence and reports from field staff; interprets decisions on questions of policy and administration to field staff.
  • Assists the Deputy Director, Inspector General or Medial Director in reviewing and revising divisional budgets.
  • Researches and prepares technical, statistical and financial reports.
  • Represents the Deputy Director, Inspector General or Medical Director in various meetings both within the department and outside the agency.

Level Descriptor

Level I: Code: I14A Salary Band: L

The Staff Assistant (DOC) job family consists of only one level and incumbents are responsible for performing all functions related to the position to which assigned.

Knowledge, Skills and Abilities required include knowledge of agency policy and procedures; of state and federal regulations relevant to agency programs; of personnel and fiscal management; of public administration; and of public relations.  Ability is required to collect, analyze and interpret statistical data, financial records and other related information; to establish and maintain effective working relationships with others; to handle confidential work with tact and discretion; to interpret and handle decisions in accordance with agency policy; and to follow oral and written instructions.

Education and Experience requirements consist of a bachelor’s degree in business or public administration, a social science or a closely related field and three years of professional experience in one of the above fields; or an equivalent combination of education and experience.

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