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Planning/Oversight Specialist

H51

Basic Purpose

Positions in this job family are assigned responsibilities involving planning, organizing and supervising investigations, inspections and assessments of state and privately operated children’s programs, institutions and facilities and child related operations of all state agencies or the planning, development and implementation of statewide children’s services plans recommended by the Oklahoma Commission on Children and Youth. This includes multi-faceted assessments of children’s institutions and facilities, investigations of complex systemic complaints against the children and youth services system, leadership and advocacy for children and family services, and working with local and regional children’s planning boards in developing plans to provide for children’s and family services.

Typical Function

The functions within this job family will vary by level and specific assignments, but may include the following:

  • Conducts periodic assessments of state operated and privately operated children’s institutions and facilities; evaluates multi-functional human services, reviewing facility records, files and other information; administers surveys and conducts interviews with facility staff and residents; reviews program plans and facility operations to insure compliance with state and federal laws, regulations, policies and procedures.
  • Develops ongoing relationships with local and regional children’s planning boards in advocating services for children and families; provides technical assistance and initiates local projects in the community aimed at coordinating services across agency lines.
  • Designs policies, plans, programs and forums for discussion of children and family issues at the community level; seeks to broaden public support and stimulates creative action for planning for children and families in communities. Assists in planning for and providing training to area agency personnel and state professional staff.
  • Conducts investigations of complaints and unresolved grievances against the juvenile service system; prepares written reports of findings and recommendations; provides consultation to facilities regarding recommendations.
  • Coordinates the work of task forces and staff in the development of specialized components of statewide planning programs for the needs and care of children; acts as a liaison to the community and private advocacy organizations that bring outside expertise and public support to children’s issues.
  • Gathers and disseminates accurate statistical data related to services and needs that will lead to predictions of future needs; provides input to state planning, needs assessment and budgeting efforts.
  • Represents the agency on committees, panels or as agency liaison to various groups; speaks before state and local professional and civic groups and clubs and other interested agencies, providing educational information concerning assigned programs.
  • Recommends to the Commission on Children and Youth the closure of a facility providing services to children or youth or recommends to the Commission on Children and Youth the cancellation of a facility’s state contracts.
  • Reviews and assesses the regulatory work of other agencies to determine compliance with responsibilities.

Level Descriptors

This job family consists of four levels which are distinguished based on the complexity of job assignments, the expertise required to complete assigned duties, and the responsibility assigned for the supervision of others.

Level I Code: H51A Salary Band: K

This is the entry level of the job family where employees are primarily responsible for performing various routine investigations, assessments or on-site investigations of children’s programs. Provide oversight of children’s programs or the planning and development of services for children and families. Investigations may require incumbents to recommend the closure of a facility or the cancellation of a facility’s state contract. Incumbents need previous experience and knowledge in the children’s social service fields, in order to conduct thorough investigations and determine whether subsequent actions are needed.

Knowledge, Skills and Abilities required at this level include the knowledge of effective methods of community organization and strategic planning; of survey, interview, and investigative techniques; and of report writing.  Ability is required to identify, interpret and apply licensing requirements, accreditation standards, contractual language, state and federal law, and agency policy and procedure of multiple agencies related to children’s social services; to conduct environmental surveys to assess risk and protective factors; to use sound judgment and discretion in decision making; to communicate effectively both orally and in writing; and to establish and maintain effective working relationships with others.

Education and Experience requirements at this level consist of a master's degree in social work, a social or behavioral science, planning, public administration or a related field or a juris doctorate and two years of professional experience in child welfare, juvenile justice, guidance and counseling, education, law or in the planning for social services or programs delivering social or rehabilitative services to children and their families; or an equivalent combination of education and experience.

NOTE:  No substitution will be allowed below the level of a bachelor’s degree.  

Level II Code: H51 B Salary Band: L

This is the career level of this job family where employees are assigned responsibilities at the full performance level for a full range of duties described in Level I plus they will perform all essential functions related to the position to which assigned, and serve as a resource and consultant to others in the provision of children’s service delivery and in community development and planning.

Knowledge, Skills and Abilities required at this level include those identified at Level I plus ability to provide assistance in developing and implementing various children’s programs and services and in conducting evaluations or complex systemic investigations of the children and youth service system.

Education and Experience requirements at this level include those identified in Level I plus two additional years of qualifying experience.

Level III Code: H51C Salary Band: M

This is the specialist level of this job family where employees are assigned advanced level responsibilities.  In this role they will be responsible for performing highly independent work and will be given a great deal of latitude in making decisions regarding findings and community challenges.  They may also be assigned responsibilities for serving as a team leader or other comparable duties on a limited basis.

Knowledge, Skills and Abilities required at this level include those identified at Level II

Education and Experience requirements at this level consist of those identified in Level II plus one additional year of qualifying experience.

Level IV Code: H51 D Salary Band: N

This is the leadership level of this job family where employees are assigned responsibilities involving the supervision of others in completing various requirements related to planning children’s services and programs and providing oversight to children’s facilities and institutions.  In this role they will provide guidance and training to other employees, be responsible for planning and coordinating various activities, and perform related administrative duties as required.

Knowledge, Skills and Abilities required at this level include those identified at Level III plus knowledge of supervisory principles and practices and ability to supervise the work of others.

Education and Experience requirements at this level consist of those identified at Level III plus one additional year of qualifying experience.

Special Requirements

Applicants must be willing and able to fulfill all job-related travel normally associated with this position.

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