Motor Vehicle Research Specialist
Positions in this job are assigned responsibilities for reviewing applications for title and authorizing the issuance of titles on vehicles, boats and motors for the Motor Vehicle Division of the Oklahoma Tax Commission.
The functions performed by employees in this job family will vary by level, but may include the following:
- Reviews documents related to the issuance of vehicle, boat and motor titles to ensure accuracy, the presence of source documents and compliance with tax laws; calculates excise taxes and registration fees on boats and motors; checks vehicle identification numbers and title numbers against the Manufacturer's Statement of Origin and other documents; identifies discrepancies and returns documents to the taxpayer for correction or contacts taxpayer or tag agent for clarification; authorizes the issuance of such titles.
- Reviews documents related to foreclosure actions on vehicles, boats and motors to ensure accuracy, the presence of source documents and compliance with tax laws; identifies discrepancies and returns documents to the taxpayer for correction or contacts the taxpayer for clarification; approves the foreclosure action and notifies the taxpayer that he/she may obtain a title.
- Responds to questions and inquiries via telephone, mail or in person from taxpayers and tag agents; provides routine interpretation of tax laws or refers more complex questions to the appropriate division personnel; assists taxpayers and tag agents in complying with the law.
- Reviews issued titles from both tag agents and agency personnel to ensure such actions were in accordance with applicable tax laws; proofs vehicle identification numbers and title numbers against Manufacturers Statement of Origin or other documents; identifies discrepancies; returns titles and supporting documents to the tag agent or owner of record specifying the information needed.
- Prepares title and foreclosure documents for microfilming by removing unnecessary items; arranges titles in numerical order by date issued; places a batch header containing appropriate information on each bundle.
The Motor Vehicle Research Specialist job family consists of three levels which are distinguished by the level of complexity and diversity of the specific job assignments, the extent of responsibility assigned, the expertise required for the completion of assigned duties, and the responsibility assigned for providing leadership to others.
Level I Code: V12A Salary Band: F
This is the basic level of the job family where employees, in a training capacity, assist in the review of applications for titles. Emphasis is placed on learning and practicing, under close supervision, the skills necessary to perform at the full performance level. Time will be spent in studying and becoming knowledgeable on tax laws relating to motor vehicles, boats and motors and in researching records to locate documents pertinent to the issuance of clear titles. Employees at this level are not assigned responsibility to approve and issue titles.
Knowledge, Skills and Abilities required at this level include knowledge of office practices and procedures; of business math and accounting terminology and procedures, including maintenance of records. Ability is required to read, comprehend and apply various rules and regulations; to inspect and verify records; to communicate effectively, both orally and in writing; and to establish and maintain effective working relationships with others.
Education and Experience requirements at this level consist of two years of experience in bookkeeping, or tax computation or tax document editing; or an equivalent combination of education and experience, substituting completion of a college level course in business or public administration for each six months of the required experience.
Level II Code: V12B Salary Band: G
This is the career level of the job family where employees are assigned responsibilities at the full performance level and have authority to authorize issuance of titles on vehicles, boats and motors. Employees at this level process all motor vehicle applications and only refer problem applications to Level III Motor Vehicle Research Specialists for disposition. Employees at this level review titles issued by tag agents, and assist in training Level I Motor Vehicle Research Specialists.
Knowledge, Skills and Abilities required at this level include those identified at Level I plus knowledge of tax laws relating to motor vehicles, boats and motors.
Education and Experience requirements at this level consist of those identified at Level I plus one additional year of qualifying experience.
Level III Code: V12C Salary Band: H
This is the specialist level of this job family where employees are assigned responsibility for reviewing problem or complex applications referred from Level I or Level II employees. Employees assigned to this level may also serve as a lead worker and provide functional supervision to Level I and Level II employees, and assisting management in the development of policies and procedures.
Knowledge, Skills, and Abilities required at this level include those at Level II plus the ability to dispose problem applications.
Education and Experience requirements at this level consist of those identified at Level II plus one additional year of qualifying experience.