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Laboratory Administrator

X40

Basic Purpose

Positions within this job family are responsible for assisting the laboratory director in the general oversight and management of a comprehensive laboratory system providing state-wide, clinical diagnostic, epidemiologic and/or analytic services, and for the supervision of a team of laboratory scientists and support administrative personnel.

Typical Functions

The functions within this job family will vary by level, but may include assisting the laboratory director in the following

  • Coordination of standard operations of state-wide clinical diagnostic, epidemiologic and/or analytic laboratory services.
  • Development and implementation of policies, procedures, budgets, and performance standards designed to ensure accurate, efficient and safe laboratory operations.
  • Appraisal of needs for laboratory services and development of new laboratory tests, algorithms, and technologies accordingly.
  • Coordination and integration of laboratory services with the needs and activities of other intra- and inter-agency (state and federal) programs.
  • Preparation and maintenance of laboratory quality assurance and business records and reports.
  • Preparation of reports that summarize laboratory activities, revenue flows, goals, accomplishments and needs. Oversight of the system for establishing contracts, ordering and receiving reagents, equipment and supplies, and coordinating expenditures from grants.
  • Interpretation or troubleshooting of difficult or unusual analyses; planning and supervision of the performance of special tests and projects.
  • Consultation to physicians, hospital personnel, epidemiologists, and other laboratories regarding test results and laboratory services.
  • Representation of the department in court or at hearings as an expert witness and public contacts, reviews, comments, and interpret federal, state legislation and local laws, objective, rules and procedures affecting the operation of laboratories.
  • Cooperation with local, state and national agencies and organizations for the standardization and improvement of laboratory services.
  • Provision of intra- and inter-agency training to laboratory personnel, healthcare professionals, field personnel and first responders on specimen handling procedures.Coordination of standard operations of  state-wide clinical diagnostic, epidemiologic and/or laboratory service.

Level Descriptors

The Laboratory Administrator job family consists of two levels, which are distinguished based on the complexity of the duties performed and the depth and breadth of accountability of assigned responsibilities.

Level I Code: X40A Salary Band: N

At this level, the employee  provides assistance to the laboratory director in the overall coordination and supervision of laboratory operations; provides general oversight of laboratory operations within satellite facilities; constructs laboratory policies and procedures; provides structured plans for laboratory compliance and quality assurance; develops and directs special projects; prepares budgets and business plans to justify new testing and technologies; interacts with vendors and laboratory personnel in selection of reagents, equipment, and supplies; consults with a county, state, federal agencies and officials, and community laboratories regarding laboratory testing and test results; and represents the laboratory on various agency committees.

Knowledge, Skills and Abilities required at this level include knowledge of the advanced principles of chemistry, biochemistry, immunology and/or microbiology; of chemical, biochemical, immunological, and/or microbiological laboratory techniques and procedures; of the hazards of laboratory activities and safety procedures; of principles and methods of supervision; and of the business requirements of the agency. Ability is required to manage the financial aspects of a unit, including budgeting and cost-benefit analyses; to collaborate with intra- and inter-agency programs and technical managers in decision making processes; to manage and supervise technical and/or administrative support staff to maintain effective working relationships; and to exercise initiative and independent judgment.

Education and Experience requirements at this level consist of a bachelor’s degree in biological or physical sciences or a closely related field plus five years of experience performing clinical and/or analytic laboratory testing, including  three years in a supervisory capacity; or a master’s degree in biological or physical sciences or a closely related field plus four years of experience performing clinical and or analytic laboratory testing,  including two years in a supervisory capacity; or an equivalent combination of education and experience, substituting a Ph.D. from an accredited college or university in  biological or physical sciences or a closely related field for two years of the required experience.

Level II Code: X40B Salary Band: P

At this level the employee performs all the tasks of a Level I Laboratory Administrator, and in addition serves with delegated authority from the laboratory director as the acting director of the laboratory in his/her absence to the extent allowable by governing authorities; makes personnel decisions for hiring and remediation; assists with the writing of grants; assists in the development of internal quality assurance programs or the central laboratory and its satellite facilities; collates and summarizes quality assurance data; resolves quality assurance issues as they arise; delivers training presentations to laboratory employees and other groups within the agency; and maintains quality assurance and business documentation necessary for continued laboratory accreditation.

Knowledge, Skills and Abilities required at this level include those listed for Laboratory Administrator Level I plus knowledge of laboratory principles and techniques in parasitology, serology, and/or mass spectrometry; of the organization and function of state laboratories and their role in national programs; of the principles and methods of supervision; of the state and federal laws and regulations that pertain to laboratory analysis and accreditation; and of budget preparation and revenue management. Ability is required to plan and coordinate the work of a laboratory with other services and programs within the agency and between (state and federal) agencies; to establish and maintain professional working relationships with others; and to plan staffing needs.

Education and Experience requirements at this level consist of a bachelor’s degree in biological or physical sciences plus six years of experience performing clinical and/or analytic laboratory testing, including 3 years as a Laboratory Administrator I or equivalent; or a master’s degree in biological or physical sciences or a closely related field plus two years as a Laboratory Administrator I or equivalent;  or a doctoral degree in biological or physical sciences or a closely related field plus certification by the American Board of Medical Microbiology, the American Board of Clinical Chemistry or the American Board of Bioanalysis and one year of supervisory experience in a public health, hospital, or medical research laboratory or equivalent setting.

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