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Jail Detention Facility Inspection/Investigation Officer

J54

Basic Purpose

Positions in this job family are involved in investigative type work involving the inspection and investigation of city and county jail detention facilities to determine compliance with state standards and providing consultation and assistance to facility administrators and officials in keeping facilities within prescribed standards.  This includes the areas of admission, orientation and release procedures, prisoner records, security and prisoner control, rules and discipline, supervision of prisoners, prisoner classification and segregation policies, sanitary and hygienic conditions, training of staff, physical facilities, medical care and health services and food service and dietary requirements and other similar activities.

Typical Functions

The functions within this job family will vary by level, but may include the following:

  • Plans, coordinates, schedules and conducts inspections and investigations using observation, interview and record review within city and county jail detention facilities to determine compliance with state jail detention facility standards and statutes.
  •  Prepares and submits reports and records to appropriate officials on each facility inspected, investigated or assisted; maintains records, reports and suspense files pertaining to all jail detention facility inspection/investigation activities.
  • Provides consultative assistance to jail detention facility officials in problem areas with follow-up inspections as needed to ensure compliance; coordinates with state, county and city officials on any other jail detention facility problems.
  • Provides technical assistance to jail detention facility administrators, architects, and other appropriate officials concerning standards and requirements for jail detention facility construction, remodeling, and operations and maintenance.
  • Assists jail detention facility officials in planning and determining operational needs for meeting standards; assists in the training of jail detention facility administrators, operators, and detention officers.
  • Conducts death and complaint investigations pertaining to inmates and prepares appropriate reports of findings and actions taken and complaint investigations.
  • Reviews inspection reports submitted by the State Fire Marshal’s office to determine compliance with fire and safety standards.
  • Reviews medical charts as necessary.
  • Serves as an expert witness in court cases and testifies as a witness of findings.
  • Assists in investigations conducted by other professional groups and agencies such as the Oklahoma State Bureau of Investigation.
  • Consults with the Office of Juvenile Affairs on juvenile correctional facility management and operation.

Level Descriptors

The Jail Detention Facility Inspection/Investigation Officer Job Family consists of three levels that are distinguished by the complexity of assignments, the level of expertise required to perform the assigned duties, and the responsibility assigned for providing leadership to others.

Level I Code: J54A Salary Band: I

This is the basic level of this job family where employees are primarily responsible for performing routine entry level work in a training status to build their skills in inspecting and investigating county and city jail detention facilities to determine compliance with state standards.  In this role they will perform tasks involving coordination and consultation with state, county and city officials and providing assistance to jail detention facility administrators and other appropriate officials concerning standards and requirements for jail detention facility operations.

Knowledge, Skills and Abilities required at this level include knowledge of principles of conducting interviews; of basic investigation and inspection methods and techniques; of the methods and policies of investigations of suicides and mortalities; of technical report writing methods and standards; of laws and rules applicable to jail detention facilities; of American Correctional Association standards; of American Correctional Association accreditation policies and procedures; of Oklahoma State Fire Safety Codes applicable to correctional facilities; of medical charts and medications prescribed for different diseases and illnesses.  Ability is required to provide consultation services to local sheriff’s departments, other law enforcement personnel, and city and county officers on the construction, operation, and maintenance of jail detention facilities; to follow established inspection procedures; to tactfully point out deficiencies and recommend solutions; to communicate effectively, both orally and in writing; and to establish and maintain effective working relationships with others.

Education and Experience requirements at this level consist of a bachelor’s degree in criminal justice, public health, health care administration, public administration, behavioral or environmental science; or an equivalent combination of education and experience, substituting one year of experience in a correctional facility certification or accreditation program or professional employment that included inspection, investigation, or policy and program development, evaluation and supervision, in a correctional, law enforcement, or enforcement setting for each year of the required education.

Level II Code: J54B Salary Band: J

This is the career level of this job family where employees are assigned duties and responsibilities at the full-performance level and perform a variety of tasks involving the inspection and investigation of county and city jail detention facilities to determine compliance with state standards, providing consultation and assistance to facility administrators and officials in keeping facilities within prescribed standards and assisting in on-the-job training of other jail detention facility inspection/investigation officers.  At this level, limited guidance and training may be provided to entry-level employees performing inspection/investigation work.

Knowledge, Skills and Abilities required at this level include those identified in Level I, plus knowledge of jail detention facility administrative and operating procedures; of jail detention facility standards and their applicability to various types of facilities; and of proper investigative techniques for detention facility complaints.

Education and Experience requirements at this level consist of those identified in Level I, plus one additional year of experience in inspection, investigation, or policy and program development, evaluation and supervision, in a correctional, law enforcement, or enforcement setting.

Level III Code: J54C Salary Band: L

This is the leadership level of this job family where employees are assigned responsibility for coordinating and supervising the field activities for a jail detention facility’s inspection unit and assisting in developing, implementing and evaluating program services.  This includes responsibility for planning, scheduling and controlling required inspection activities, and preparing or reviewing required reports.  Positions will be assigned supervision of other Jail Detention Facility Inspection/Investigation Officers which includes responsibilities for reviewing and assigning work, providing training, evaluating performance, employee development, approving leave and initiating disciplinary actions, as well as performing other administrative functions.

Knowledge, Skills and Abilities required at this level include those identified in Level II, plus knowledge of administrative principles and practices; of budgetary procedures; and of supervisory principles and practices.  Ability is required to direct the work of inspectors.

Education and Experience requirements at this level consist of those identified in Level II and two additional years of experience in inspection, investigation, or policy and program development, evaluation and supervision, in a correctional, law enforcement, or enforcement setting.

Special Requirements

Applicants must be willing and able to fulfill all job-related travel normally associated with this position.

Periodic overnight travel of no more than two nights, less than six times per year.

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