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Historical Programs Administrator

U10

Basic Purpose

Positions in this job family direct a major program of the Oklahoma Historical Society.  Employees in these positions perform administrative and technical work in directing program activities through a subordinate staff responsible for different aspects of program accomplishment.  Work is performed with a high degree of independence, subject to review by the agency director for program effectiveness.

Typical Functions

  • Develops and establishes program long range goals and objectives for implementation; develops and administers operational and personnel budgets for program areas.
  • Develops and implements revenue generating activities; procures and manages federal and other grant s.
  • Manages Human Resource functions including determining staffing needs, recruitment, duty assignments, employee evaluations, training, approval of leave and corrective discipline.
  • Provides consultant services and speaks before groups promoting interest in the program and the agency and develops correspondence in response to inquiries about these activities.
  • Confers with consultants and other professional and technical personnel both internally and externally on program activities; develops and implements marketing strategies.
  • Prepares contract specifications and monitors contract performance.
  • Directs and conducts research concerning program activities; reviews or prepares publications relating to these activities.
  • Serves as program liaison to the Board of Directors.

Level Descriptors

Level I Code: U10A Salary Band: O

At this level employees are assigned responsibilities involving the direction or management of a major program which is of moderate size and scope or a phase of a program which is large in size and scope.  Responsibilities may include performing functions in the areas of program management and development, providing guidance for operations and services, performing program planning, development and evaluation activities, and organizing and coordinating program services and activities.  Incumbents will be expected to perform assigned duties at all levels of complexity and will provide guidance, supervision and training to assigned staff.

Knowledge, Skills and Abilities required at this level include knowledge of management practices and procedures and public administration; of history, anthropology and archeology.  Ability is required to manage complex projects; to gather, organize and present data; to communicate effectively, both orally and in writing; to manage finances; to motivate and organize volunteer groups and private nonprofit organizations; to accomplish program goals; and to effectively manage human resources.

Education and Experience requirements at this level consist of a master’s degree in history, anthropology, archaeology, education, library science or closely related fields and three years of experience as a curator, editor, archivist, historian or preservationist in a museum or historical society, two years of which must have been in an administrative or supervisory capacity or an equivalent combination of education and experience.  No substitution shall be allowed for the required two years of experience in an administrative or supervisory capacity.

Level II Code: U10B Salary Band: P

At this level employees are assigned responsibilities involving the direction or management of a major program which is large in size and scope.  Responsibilities include program development, direction, planning, and evaluation and organizing and coordinating program services and activities.  Incumbents will be given administrative freedom to plan, develop, and organize all phases of the work necessary for its completion within broad guidelines.

Knowledge, Skills and Abilities required at this level consist of those identified in Level I.

Education and Experience required at this level consist of those identified in Level I, plus two additional years of experience in a supervisory capacity.  No substitution shall be allowed for the supervisory experience.

Level III Code: U10C Salary Band: Q

At this level employees are assigned responsibilities involving the direction or management of a major statewide program which is large in size and scope and involves the planning, development, coordination, and implementation of program functions and activities by other state, federal, or local governmental organizations.

Knowledge, Skills and Abilities required at this level consist of those identified in Level II.

Education and Experience required at this level consists of those identified in Level II, plus two additional years of experience in a supervisory capacity.  No substitution shall be allowed for the supervisory experience.

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