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Fleet Specialist

F47

Basic Purpose

Positions in this job family are assigned responsibilities involving mechanical/technical work in the repair and maintenance of automobile, truck, boat, heavy equipment, or other engines or motors and related assemblies or in the supervision/management of a fleet maintenance or repair facility.

Typical Functions

The functions within this job family will vary by level, but may include the following:• Perform major and minor preventative maintenance service on state vehicles and equipment; Diagnose and repair mechanical, electrical, hydraulic problems; operate diagnostic tools and computer software; weld and fabricate.• Maintain clean, orderly, and safe work environment; inspect and test equipment for safety and proper working order.• Complete paperwork and assist in writing specifications; maintain workplace inventory; order parts and supplies to maintain an inventory of parts.• Adequately explain technical diagnoses and needed repairs to non-mechanical personnel which may include employees and customers on an as-required basis while performing roadside assistance, towing needs, and rollback services.Performs duties of supervisor as directed; report to work outside of normal working hours for emergency operations• Supervises a repair facility; reviews the work of specialists; provides training and assistance in the analysis of engine malfunctions and decisions concerning repair or replacement of parts.• Plan, layout, and direct operations of a repair facility within the agency's responsibilities, prepare project schedules, consult with engineering and other departments to provide or get information on work priorities and provide availability of proper equipment for various activities scheduled.• Perform transportation planning functions; determines existing and future service levels, accruing needs and relating to projected revenues; coordinates meetings with other units to evaluate fleet and equipment needs.• Perform necessary research investigation, analysis, and reporting for the equipment fleet; make recommendations for purchase, replacement, or reassignment of equipment within a division; write preliminary specifications for equipment.• Manage and/or develop budgets for an assigned unit including operating requirements, equipment purchases, parts and supply purchases and ensures that actual expenses are consistent with the approved budget.

Level Descriptors

The Fleet Specialist job family consists of five levels which are distinguished based on the duties assigned, expertise required performing assigned work, and the responsibilities assigned for providing supervision to others.

Level I: Code: F47A Salary Band: E

This is the entry level where employees are assigned routine work involving minor repairs and preventive maintenance on various types of vehicles and other equipment. In this role they may perform common tasks such as changing oil and oil filters, lubricating chassis, changing tires, washing and cleaning vehicles or perform more complex tasks such as engine tune-ups, changing belts, brake shoes or other similar tasks. Responsibilities may also include repairing lawn mowers, outboard motors and other small engines. Order some parts within the shop.

Knowledge, Skills and Abilities required at this level include knowledge of the mechanical principles of two and four cycle internal combustion engines ; of tools and equipment used in making repairs to light and heavy duty equipment; of the occupational hazards & safety precautions of the mechanical trade; and of the use of oil and other lubricants; Ability is required to perform preventive maintenance; to identify causes of equipment failure; and to make routine mechanical repairs; and to read and interpret parts manuals; and follow verbal and written instructions.

Education and Experience requirements at this level consist of one year of experience in automobile, truck, light or heavy duty road equipment, combustion engines or chassis maintenance and repair; or an equivalent combination of education and experience, substituting one year of education/training as an Automotive/Diesel Mechanic.

Level II: Code: F47B Salary Band: G

At this level specialists are assigned responsibilities at the full performance level for performing a full range of maintenance and repair work involving automotive, truck, bus, tractor, boat, heavy equipment or other equipment. Responsibilities will routinely involve repair or replacement of defective parts, installing major engine parts and components and related work to include electrical circuitry, hydraulic systems, emission systems, brake systems air and hydraulic, A/C systems. Responsibilities may also be assigned for providing training and guidance to workers performing routine preventive maintenance work.

Knowledge, Skills and Abilities required at this level include knowledge of the tools, equipment and terminology of the mechanical trade; of diagnosing problems with light and heavy duty equipment; of the functioning of internal combustion engines; of drive systems and other systems in various types of vehicles and other equipment; and of parts-ordering procedures within the assigned shop.  Ability is required to use diagnostic tools; to read and understand parts manuals, service manuals, and schematics; and to follow verbal and written instructions.

Education and Experience requirements at this level consist of those identified in Level I plus one additional year of qualifying experience.

Level III: Code: F47C Salary Band: H

This is the specialist level, where employees are assigned responsibilities for performing highly skilled mechanical work in the repair and maintenance of specialized and heavy duty equipment. Responsibilities may include trouble-shooting repair needs which are difficult to identify; independently completing major repair projects, or directing projects requiring a team effort, may direct or review work of others.

Knowledge, Skills and Abilities required at this level include those identified in Level II plus knowledge of repair costs and costs of new equipment. Ability is required to perform advanced and technical repairs, including the use of welding equipment; to direct the work of other mechanics and helpers; and to use highly technical diagnostic tools such as lab scopes, scanners and computer software.

Education and Experience requirements at this level consist of those identified in Level II plus one additional year of qualifying experience.

Level IV: Code: F47D Salary Band: I

This is the leadership level where incumbents are assigned responsibilities involving the supervision of an equipment repair facility or unit and assigned specialists. In this role they will provide training, review work, assist in the diagnosis of mechanical problems and perform other tasks involving preparation of reports and ordering parts as required.  They will have supervisory responsibility for directing the various repair and maintenance functions of the shop.

Knowledge, Skills and Abilities required at this level include those identified in Level III plus knowledge of supervisory practices and principles and standard parts inventory procedures. Ability is required to train employees, including in the use highly complex diagnostic tools; and supervise the work of others.

Education and Experience requirements at this level consist of those identified in Level III plus one additional year of qualifying experience.

Level V: Code: F47E Salary Band: K

This is the management level where incumbents are responsible for performing management work within a large maintenance facility.   Incumbents will direct and administer a fleet management program within a division of the agency. Prepare reports concerning unit activities, maintains departmental records on personnel, equipment, and supplies.    Knowledge, Skills, and Abilities required at this level include knowledge of the technical principles, use of tools and diagnostic equipment associated with equipment repair, operation of equipment in the agency's fleet; of personnel regulations and supervisory principles and practices; and of the occupational hazards and safely precautions of the mechanical trade. Ability is required to communicate effectively; to organize and implement projects; to review and draft equipment specifications; and to analyze collected data concerning fleet management.

Education and Experience requirements at this level consist of those identified in Level IV plus two additional years of qualifying experience.

Special Requirements

Some positions require possession of a valid Oklahoma driver’s license at the time of appointment.

Some agencies may require possession of a valid Oklahoma commercial driver’s license, class A or B with appropriate endorsements referenced in United States Department of Transportation Title 47, Chapter 6, and Section 101 et seq. at time of appointment.   Persons appointed to positions at the Oklahoma Department of Transportation and the Oklahoma Turnpike Authority must possess or obtain a commercial driver’s license, class A, no later than five months from the date of appointment.

Applicants for positions with the Oklahoma Department of Transportation must take and pass drug test prior to appointment.  Such tests will be administered through the appointing agency.  This requirement is referenced in 49 Code of Federal Regulation, parts 40 and 382.

Applicants for positions with the Oklahoma Turnpike Authority must take and pass a physical and drug test prior to appointment.  Such tests will be administered through the appointing agency.  This requirement is referenced in 49 Code of Federal Regulation, parts 40, 382 and 391.

Positions with the Oklahoma Department of Transportation require possession of a Motor Vehicle Air Conditioning (MVAC) refrigerant certification from a program approved by the Environmental Protection Agency (EPA) within 12 months of initial appointment. Positions with the Oklahoma Department of Transportation may require a Compressed Natural Gas (CNG) certification within 12 months of initial appointment.

Upon a conditional offer of employment, Department of Mental Health and Substance Abuse Services applicants must submit to a physical examination and shall meet the physical examination requirements of occasionally lifting/carrying 50 pounds and able to push and pull a maximum force of 50 pounds.

Positions within OMES - Fleet Management at level II - V may require an Alternative Fuels certification(s) within 12 months of initial appointment.

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