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Emergency Management Officer

J12

Basic Purpose

Positions in this job family are assigned responsibilities involving consultative services and technical planning expertise and assistance to state and local jurisdictions on emergency planning and management in response to any natural disaster and/or manmade emergencies.   This includes assisting in organizing, planning, revising, and updating city, county and state integrated Emergency Operation Plans (EOP’s) for all disaster scenarios; and planning, organizing, coordinating and administering programs related to disaster recovery operations, including public assistance, individual assistance, mitigation and financial assistance projects.

Typical Functions

The functions within this job family will vary by level, but may include the following:

  • Provides technical planning expertise and assistance to state and local jurisdictions on emergency planning and management during practice exercises, or actual emergency or disaster conditions and operations.
  • Provides assistance to local political subdivisions in developing and/or updating local Emergency Operations Plans (EOP’s) and Standard Operating Procedures (SOP’s); assists jurisdictions in evaluating the effectiveness and efficiency of EOP’s, programs, and the performance of emergency management offices in accordance with state and federal standards.
  • Serves as a consultant to local jurisdictions for state emergency resources during disaster operations; conducts damage assessments as necessary; assists in preparedness capabilities regarding damage assessment operations.
  • Assists local jurisdictions in planning and preparing for hazardous material incidents and other natural or manmade disasters; coordinates, schedules and conducts workshops, conferences and training for local agency hazardous material and emergency reaction representatives using federal and state matching funds.
  • Meets with local officials and groups to explain the purposes and functions of disaster recovery planning and program implementation; assists state and local officials with specific disaster recovery related problems and issues.
  • Administers and monitors funds allocated for state and local disaster assistance projects; coordinates audits and cost overruns; maintains proper records for the auditing of funds.
  • Reviews disaster projects and requests for assistance financed by grants to ensure implementation in accordance with state and federal requirements and contract agreements.
  • Reviews and approves interim and final payments of applicant claims; grants requests for extensions; establishes requirements for documentation; and determines procedures for filing, recording and tracking public assistance project funds and managing volunteers and donated goods.
  • Provides training in basic emergency management skills; performs public relations activities in addressing private and public groups and obtaining voluntary cooperation and participation of government officials.
  • Compiles data and prepares required reports from each EMA funded jurisdiction.
  • Serves as duty officer on a rotating basis.

Level Descriptors

The Emergency Management Officer job family consists of four levels which are distinguished by the complexity of assignments, the level of expertise required to perform the duties assigned, and the responsibility assigned for providing leadership to others.

Level I: Code: J12A Salary Band: J

At this level employees are assigned responsibility for performing beginning level professional duties involving consultative services, technical planning and emergency planning assistance to state and local jurisdictions in order to promote organization and discipline in the event of a disaster or emergency.  This includes programs related to emergency management coordination, planning, conducting and evaluating emergency conditioning and training exercises, conducting damage assessments and administering and tracking federal and state funds allocated for disaster recovery operations.  Employees will also respond to actual emergencies and disasters, provide public and/or individual assistance, review and approve claims and assist local jurisdictions in researching, compiling, organizing, planning, revising and maintaining their Emergency Operations Plans (EOP’s).

Knowledge, Skills and Abilities required at this level include knowledge of emergency response programs; of means of minimizing property damage and human discomfort once a disaster has occurred; of the principles and practices of program planning and project implementation; of the theory, principles, techniques and practices of disaster emergency organization and preparedness; of public administration principles and practices; of state and federal laws, rules and regulations pertaining to disaster recovery and assistance; of training techniques; and of charting and report writing.  Ability is required to evaluate emergency situations and adopt effective courses of action; to analyze and communicate emergency response advice to local officials; to encourage local compliance with state and federal emergency response guidelines; to gather information from printed and other recorded sources; to establish and maintain effective working relationships with others; to present ideas and facts clearly and concisely; to plan, coordinate and promote various programs; to encourage citizen cooperation with disaster planning and relief efforts; to develop practical plans and exercises; to test and evaluate response and recovery from natural hazards; to prepare and review complex reports; and to maintain order among groups in emergency situations.

Education and Experience requirements at this level consist of a bachelor’s degree in business, public administration or urban planning or an equivalent combination of education and experience, substituting one year of experience in a technical capacity in emergency preparedness planning or emergency management operations, or in public assistance or disaster recovery operations at the local, state or federal level for each year of the required education.

Level II: Code: J12B Salary Band: K

At this level employees are assigned responsibility for performing a full-range of tasks involving providing consultative services, technical planning expertise and emergency planning assistance to state and local jurisdictions in order to promote organization and discipline in the event of a disaster or emergency.  This includes programs related to emergency management coordination, planning, conducting and evaluating emergency conditioning and training exercises, conducting damage assessments and administering and tracking federal and state funds allocated for disaster recovery operations.  Employees will also respond to actual emergencies and disasters, provide public and/or individual assistance, review and approve claims and assist local jurisdictions in researching, compiling, organizing, planning, revising and maintaining their Emergency Operations Plans (EOP’s).

Knowledge, Skills and Abilities required at this level include those identified in Level I plus knowledge of state, federal, military, and civilian emergency response resources; and of local and county concerns in emergency planning.  Ability is also required to anticipate, identify, and resolve problems.

Education and Experience requirements at this level consist of those identified in Level I plus one additional year of qualifying experience.

Level III: Code: J12C Salary Band: L

This is the project leader/specialist level of this job family, where employees are assigned responsibility for advanced level work involving the planning, organizing, and coordinating of all aspects of work involving the oversight of local emergency management programs for compliance and conformance with Federal Emergency Management Agency (FEMA) requirements for disaster preparedness and response during natural and hazardous materials incidents, or during any other emergency.  This includes administering programs related to disaster recovery operations, coordinating disaster recovery operations programs with state, federal and local agencies, providing pubic, individual and mitigation assistance to disaster victims and other eligible applicants, and administering and tracking federal and state funds allocated for disaster recovery operations.  Employees will serve as project leader during exercises and emergency operations, will assign specific tasks to other Emergency Management Officers in writing and presenting plans for natural and hazardous materials incidents and emergencies, and in providing individual and/or public assistance during recovery operations.

Knowledge, Skills, and Abilities required at this level include those identified in Level II plus ability to coordinate and direct emergency response and planning activities as a project or team leader.

Education and Experience requirements at this level consist of those identified in Level II plus two additional years of qualifying professional experience.

Level IV: Code: J12D Salary Band: M

At this level employees are assigned responsibility for providing direction and supervision in technical planning and assistance to state and local jurisdictions in developing, testing and maintaining Emergency Operation Plans (EOPs), on a statewide basis, to ensure that each jurisdiction has a current plan and is able to respond to any natural or manmade disaster or emergency.  This includes all areas of nuclear and hazardous materials planning for all disaster scenarios and coordinating all hazardous material issues and actions with the State Department of Environmental Quality.  Positions are assigned responsibility for the supervision of other Emergency Management Officers, including reviewing and assigning work, providing training and evaluating performance.  Some positions may provide direct supervision which includes additional responsibilities for employee development, approving leave and initiating disciplinary actions, as well as performing related administrative functions.

Knowledge, Skills, and Abilities required at this level include those identified in Level III plus knowledge of the principles and practices of effective supervision.  Ability is required to coordinate with multiple jurisdictions on a statewide basis.

Education and Experience requirements at this level consist of those requirements identified in Level III plus one additional year of qualifying experience.

Special Requirements

Applicants must possess a valid Oklahoma Driver’s license at time of appointment and be willing and able to perform all job-related travel associated with this position; have and maintain the physical and mental stamina required to perform the work and to accept the physical discomforts and/or dangers associated with the work, including work under conditions of heavy physical exertion, extreme heat, smoke or dust, and to lift and carry heavy objects; and be willing to be on call twenty-four hours a day as duty officer.

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