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Construction/Maintenance Administrator

F45

Basic Purpose

Positions in this job family are assigned responsibilities for planning, coordinating and directing overall activities related to the construction, renovation, maintenance and repair of state-owned buildings, facilities, grounds and equipment.  In this role, they will manage and supervise construction/maintenance technicians and licensed trades specialists or others performing work in both new construction/renovation and the upkeep of existing state properties.

Typical Functions

The functions within this job family will vary by level, but may include the following:

  • Conducts inspections of buildings, premises and equipment; determines requirements for maintenance, construction or renovation projects; makes estimates of costs for labor and materials; inspects work in progress and upon completion for code compliance.
  • Manages supervisory staff; develops and implements budget; develops and implements policy and procedures; ensures compliance with laws, rules and regulations; prepares routine and special reports.
  • Evaluates bids on projects; prepares specifications for standard and specialized equipment, supplies and vehicles.
  • Prepares cost estimates on future capital improvement projects; reviews plans and construction documents.
  • Plans, supervises and directs the movement and operation throughout the state of heavy construction equipment.
  • Schedules work crews; reports time and attendance of crews.
  • Completes reports of equipment operations, of installation and maintenance work performed and of materials, supplies and equipment used.

Level Descriptors

The Construction/Maintenance Administrator job family consists of four levels which are distinguished based on the extent of responsibility assigned, level of expertise required and complexity of operations.

Level I Code: F45A Salary Band: K

At this level employees are assigned responsibilities primarily involving general maintenance work and the direction of assigned staff in the completion of various activities related to heating and air conditioning, plumbing repairs, electrical work, general repair and upkeep, custodial services and similar requirements.  This may include employees who have sole responsibility for a maintenance program of moderate size and scope and supervise employees, inmate workers, or others in the completion of maintenance requirements.

Knowledge, Skills and Abilities required at this level include knowledge of supervisory principles and practices; of the building trades; of the construction, maintenance and repair of buildings, grounds or utility systems, such as heating or steam generating, refrigeration, sewage, water treatment or electrical power generating and distribution; and of building codes.  Ability is required to supervise skilled workers; to analyze maintenance needs; to set priorities for crews of workers; to communicate effectively, both orally and in writing; and to establish and maintain effective working relationships with others.

Education and Experience requirements at this level consist of five years of experience in skilled building trade or maintenance work involving the construction, maintenance, alteration and/or repair of buildings, grounds and utilities, including two years of supervising employees, inmates, or contractors in one of the fields listed above; or an equivalent combination of education and experience, substituting one year of college or technical school training in the building or construction trades for each year of the required non-supervisory experience.

Level II Code: F45B Salary Band: L

At this level employees are responsible for a general maintenance program which is large in size and scope and similar construction and maintenance programs involving energy conservation, fire prevention, maintenance and repair, and maintenance and renovation of state properties.

Knowledge, Skills and Abilities required at this level include knowledge of the applicable construction or maintenance trade to which the position is assigned; of related federal and state laws and regulations; of report writing; and of supervisory principles and practices.  Ability is required to perform administrative duties; to establish and maintain effective working relationships with others; and to communicate effectively, both orally and in writing.

Education and Experience requirements at this level consist of those identified in Level I plus one additional year of qualifying experience in a supervisory capacity.

Level III Code: F45C Salary Band: M

At this level employees serve as the assistant director or deputy director of a construction or maintenance division or program.  This involves performing administrative and managerial work assisting in directing and coordinating construction and maintenance operations and activities of the division.  Direction will be provided to lower-level managers or supervisors.

Knowledge, Skills and Abilities required at this level include knowledge of the applicable construction or maintenance trade to which the position is assigned; knowledge of federal and state laws and regulations relating to public administration; of the principles of management and effective supervision; of personnel and fiscal management; and of the principles, methods and practices of the various programs being administered.  Ability is required to plan, coordinate and evaluate the activities of the division; to set priorities; to prepare budgets and ensure compliance with budgets; to establish and maintain effective working relationships; to interpret, analyze and resolve highly complex administrative and personnel problems; and to communicate effectively both orally and in writing.

Education and Experience requirements at this level consist of those identified in Level II plus one additional year of qualifying experience in a supervisory capacity.

Level IV Code: F45D Salary Band: N

At this level the incumbent serves as the director of a major construction or maintenance division or program.  This role includes total responsibility for resource and program administration for the division; ensuring division operations are consistent with existing laws, rules, regulations, policies, procedures and industry guidelines; and budgeting and planning for future operations.

Knowledge, Skills and Abilities required at this level include those identified in Level III plus ability is required to plan and direct complex administrative programs; to plan, organize and direct the activities and operations of different units engaged in a broad range of functions; and to develop policy and review legislation.

Education and Experience requirements at this level consist of those identified in Level III plus two additional years of qualifying experience in a supervisory capacity, including one year in an administrative or managerial capacity.

Special Requirements

Applicants must be willing and able to perform all job-related travel normally associated with the position.

Some positions may require possession of a valid Oklahoma driver’s license.

In accordance with Title 44 O.S. Section 21.1, positions in this job family may require membership in the Oklahoma National Guard at the discretion of the Adjutant General.

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