Positions in this job family are assigned responsibilities involving the supervision and management of business and support service activities of a state agency, institution or facility. This includes establishing and maintaining accounting procedures, fiscal reporting methods, procedures for payment of invoices and other expense vouchers, and other related activities. It may also include supervision of other business functions such as personnel, supply, procurement, and administrative services.
The functions within this job family will vary by level, but may include the following:
- Plans, organizes and directs agency, institution or facility business functions; establishes and maintains accounting procedures, fiscal reporting requirements, and budget work program.
- Analyzes expenditures and other financial data; prepares monthly operations reports, financial statements, schedules, and statistical data.
- Supervises accounting functions and staff or maintains accounting records; responsible for preparation of payrolls, application of various benefit programs for employees, completion of various business reports, and payment of invoices and other expense vouchers.
- Processes requisitions for supplies, materials and equipment; conducts inventories and maintains records of agency or institutional property; supervises supply activities; schedules repair, maintenance or alteration of buildings and equipment.
- Maintains personnel records or supervises personnel staff; conducts employment interviews; serves as a member of internal personnel boards.
- Supervises canteen operations and similar business activities and trust funds for inmates, patients, or students.
- Co-signs checks and vouchers concerning purchase orders, travel expenses, vendor claims and other expenditures.
The Business Manager job family has three levels which are distinguished by the complexity of assignments and accountability for staff, budget and property, the size and scope of the agency, institution or facility for which responsibility is assigned, responsibilities for providing leadership to others and the level of expertise required to perform the duties assigned.
Level I: Code: D30A Salary Band: K
Employees at this level are assigned responsibilities involving the direction and supervision of business and support services and activities for an agency, institution or facility which is limited in size and scope. This includes those with less than 200 FTE, an operating budget of less than five million dollars, or an average monthly client/patient census of less than 300. The primary responsibilities assigned involve not only directing, performing and supervising financial operations and accounting activities, but also include directing or performing other activities such as supply, inventory management, personnel or administrative functions, and providing direction to professional, technical or administrative staff if required.
Knowledge, Skills and Abilities required to perform duties assigned at this level include knowledge of accounting principles and praBodyctices; of business and public administration; of supply and procurement laws and regulations; of personnel management practices; of managerial functions and techniques; and of the principles and techniques of supervision. Ability is required to maintain and report financial data; to direct and supervise the work of others; to communicate effectively; and to establish and maintain effective working relationships with others.
Education and Experience requirements at this level consist of a bachelors’ degree in accounting, business or public administration and one year of professional experience in business management, accounting, or procurement or an equivalent combination of education and experience.
Level II: Code: D30B Salary Band: L
Employees at this level are assigned responsibilities involving the direction and supervision of business and support services and activities for an agency, institution or facility of moderate size and scope. This includes those with between 200 and 700 FTE, an operating budget between five and fifteen million dollars, or an average monthly client/patient census of 300 to 700.
Knowledge, Skills and Abilities required at this level are the same as those required at Level I.
Education and Experience requirements at this level consist of those identified in Level I.
Level III: Code: D30C Salary Band: M
Employees at this level are assigned responsibilities for directing and supervising business and support activities for an agency, institution or facility which is large in size and scope. This includes those with 700 or more FTE, an operating budget of more than fifteen million dollars, or an average monthly client/patient census of 700 or more.
Knowledge, Skills and Abilities required at this level consist of those identified in Level I.
Education and Experience requirements for this level are the same as those identified for Level II.