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Assistant Deputy Director (ODVA)

N10

Basic Purpose

This is a single incumbent job family in the Oklahoma Department of Veterans Affairs with the employee assigned to the position being responsible for directing various agency support programs and services and assisting the agency director in planning and coordinating direct care programs and operations.  This includes responsibility for planning and directing agency personnel, accounting, data processing, finance, safety, construction and environment, medical services and other similar agency level programs.  Responsibility for directing continued agency operations is assigned in the absence of the Executive Director.  Direct supervision will be provided to agency department heads.

Typical Functions

  • Directs, coordinates and plans major agency programs involving support of direct care operations and activities; advises Director on problems and issues of day-to-day operations; assists in interpreting laws and regulations concerning veterans services and benefits and in developing policies and procedures to ensure compliance with state and federal requirements.
  • Reviews complaints and inquiries received by the Executive Director; conducts investigations and directs preparation of responses to complex or sensitive issues; recommends changes as needed to resolve complaints or potential problems; represents Director in meetings with individuals or groups as necessary.
  • Develops and implements agency procedures for compliance with the Administrative Procedures Act, Open Meeting Law and Open Records Act; advises agency Director, Division Administrators, Controlling Board and Supervisors on the statutory requirements of these laws; develops proposed rules and internal policy and procedures manual concerning various agency programs.
  • Serves as chairperson of agency Legislative Affairs Committee; identifies areas of concern for review and resolution; directs preparation of proposed laws, revisions or amendments; consults with legislative staff to coordinate drafting and introduction  of bills into the legislative process; responds to legislative inquiries as needed.
  • Directs Risk Management Program for the agency; reviews incident reports; recommends or implements solutions in problem areas; coordinates with safety committee to insure areas of risk are in compliance with laws related to safe working environments.  Directs investigative procedures and actions involving serious incidents and renders final report to the agency Director and/or controlling Board as applicable.

Level Descriptor

Level I: Code: N10A Salary Band: Q

The Assistant Deputy Director, ODVA job family consists of only one level with the incumbent employee being responsible for all of the functions related to the position as assigned.

Knowledge, Skills and Abilities required at this level include knowledge of federal and, state statues and regulations pertaining to veterans benefits and services, War Veterans Commission rules and agency policies; of pertinent policies of cabinet level agencies; of the legislative process; of public administration; and of the principles of management and supervision.  Ability is required to organize and direct the work of department heads or other upper level management positions; to plan and coordinate agency health care and administrative programs; to establish and maintain effective working relationships with others; and to communicate effectively; both orally and in writing.

Education and Experience:  requirements consist of a master's degree and five years of professional-level experience in public health administration, social work or veterans program administration, including three years in a supervisory capacity or an equivalent combination of education and experience, substituting one additional year of qualifying experience for each year of the required education.

Professional experience in the fields listed must have been the primary job responsibility to be considered as qualifying. Incidental performance of professional work in any area shall not be considered.  No substitution will be allowed for the required period of supervisory experience.

Special Requirements

Applicants must be willing and able to fulfill all job-related travel normally associated with this position.

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