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Administrative Archivist


Basic Purpose

Positions in this job family are responsible for oversight of the state's Archives and Records Management programs.

Typical Functions

  • Advises all branches of state government on records management programs, practices and applicable statues, rules and regulations.
  • Coordinates activities of the Archives and Records Commission and the Oklahoma Historical Records Advisory Board.
  • Drafts legislation, rules and regulations pertaining to the archives and records management programs.
  • Plans, organizes, directs and coordinates the operations of the State Archives and Records Management Divisions of the Oklahoma Department of Libraries.
  • Develops and implements policies, rules, and regulations; recommends and implements procedural changes to improve the quality of services.
  • Plans, supervises, and coordinates staff activities, including assessment of staff needs and assignment of work
  • Provides in-service training to staff and representatives from other state agencies.
  • Participates in the preparation of the budget, automation needs, and other administrative functions and reports.
  • Represents the agency at public programs, on official business and at professional conferences and seminars.
  • Reviews state agency requests for authorization to destroy state government records, in accordance with applicable statues, rules, regulations and Records Disposition Schedules approved by the Archives and Records Commission.

Level Descriptors

LEVEL I: Code: E42A Salary Band: M

The Administrative Archivist job family consists of only one level and the incumbent will be responsible for performing all of the functions of the position.

Knowledge, Skills and Abilities required include knowledge of the principles and techniques of archival evaluation, preservation and management; of the principles and techniques of records and information management; of research principles and techniques; of state laws and administrative rules and regulations related to archival records; of microcomputer applications; and of management and supervisory principles and practices.  Ability is required to plan, direct, evaluate and coordinate activities of multiple work units; to identify organizational problems and develop effective solutions; to establish and maintain effective working relationships with others; to interpret, analyze and resolve highly complex administrative and personnel problems; and to communicate effectively, both orally and in writing.

Education and Experience requirements consist of a master's degree in archival administration, history, political science, library science, public administration, or a related field and seven years experience as a professional archivist or records manager, including two years in a supervisory or managerial capacity.

NOTE:  No substitution will be allowed for the required experience in a supervisory or managerial capacity.

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