COMMENT DUE DATE:
January 6, 2009
DATE:
December 17, 2008
Millie Carpenter OPRS (405) 521-4508
Dena Thayer PMU Manager (405) 521-4326
Pat McCracken PMU Specialist (405) 522-1017
RE:
APA WF 08-17
The proposed policy is Permanent . This proposal will go to the Commission meeting on
CHAPTER 1. FUNCTION AND STRUCTURE OF THE DEPARTMENT
Subchapter 1, General Provisions
OAC 340:1-1-18 [AMENDED]
Reference APA WF (08-17)
SUMMARY:The proposed revisions to Subchapter 1 of Chapter 1 of Title 340 amend the rules to reflect current strategic planning practices.
340:1-1-18 is amended to better reflect the current strategic planning process for OKDHS, including the current OKDHS mission, values, and vision statements.
PERMANENT RULEMAKING APPROVAL IS REQUESTED.
LEGAL AUTHORITY:Commission for Human Services, Article XXV, Sections 2, 3, and 4 of the Oklahoma Constitution; in part, Section 162 of Title 56 of the Oklahoma Statutes; and Section 45.3 of Title 62 of the Oklahoma Statutes.
| OKLAHOMA DEPARTMENT OF HUMAN SERVICES Rule Impact Statement |
To:Dena Thayer, Programs Administrator
Policy Management Unit
From:Connie Schlittler, Director
Office of Planning, Research, and Statistics
Date:December 16, 2008
Re:CHAPTER 1. FUNCTION AND STRUCTURE OF THE DEPARTMENT
Subchapter 1, General Provisions
OAC 340:1-1-18 – AMENDED
Reference APA WF (08-17)
Contact: Millie Carpenter, 405-521-4508
A.Brief description of the purpose of the proposed rule:
Purpose.The proposed revisions to Subchapter 1 of Chapter 1 of Title 340 amend the rules to reflect current strategic planning practices.
Strategic Plan impact.The proposed rules promote the OKDHS goals by closely aligning current strategic planning activities and processes with the OKDHS mission.
Substantive changes.
340:1-1-18 is amended to better reflect the current strategic planning process for OKDHS, including the current OKDHS mission, values, and vision statements.
Reasons.The proposed revisions clarify practices and procedures within OKDHS, in addition to providing a better-organized means of offering this information within the Oklahoma Administrative Code (OAC).
Repercussions. The proposed rules reflect current strategic planning practices and procedures.If the proposed revisions are not implemented, OKDHS employees and the general public will not be informed about current practices and procedures via OAC, which will likely result in confusion in the coordination, planning, and execution of strategic goals.
Legal authority. Commission for Human Services, Article XXV, Sections 2, 3, and 4 of the Oklahoma Constitution, and, in part, Section 162 of Title 56 of the Oklahoma Statutes; and Section 45.3 of Title 62 of the Oklahoma Statutes.
Permanent approval.Permanent rulemaking approval is requested.
B.A description of the classes of persons who most likely will be affected by the proposed rule, including classes that will bear the costs of the proposed rule, and any information on cost impacts received by the Agency from any private or public entities: The classes of persons most likely to be affected by the proposed rules are OKDHS staff, including OPRS staff, executive staff, and field staff, and clients served. The affected classes of persons will bear no costs associated with implementation of the rules.
C.A description of the classes of persons who will benefit from the proposed rule: The classes of persons who will benefit are OKDHS staff and clients served.
D.A description of the probable economic impact of the proposed rule upon the affected classes of persons or political subdivisions, including a listing of all fee changes and, whenever possible, a separate justification for each: The revised rules do not have an economic impact on the affected entities. There are no fee changes associated with the revised rules.
E.The probable costs and benefits to the Agency and to any other agency of the implementation and enforcement of the proposed rule, the source of revenue to be used for implementation and enforcement of the proposed rule and any anticipated effect on state revenues, including a projected net loss or gain in such revenues if it can be projected by the Agency: The probable cost to OKDHS includes the cost of printing and distributing the rules, which is estimated to be less than $5. The revised rules will result in enhanced planning efforts that support the OKDHS mission, thus resulting in more efficient service delivery to clients and enhanced collaboration with partners.
F.A determination whether implementation of the proposed rule will have an impact on any political subdivisions or require their cooperation in implementing or enforcing the rule: The proposed rules do not have an economic impact on any political subdivision, nor will the cooperation of any political subdivisions be required in implementation or enforcement of the rules.
G.A determination whether implementation of the proposed rule will have an adverse economic effect on small business as provided by the Oklahoma Small Business Regulatory Flexibility Act: There are no anticipated adverse effects on small business as provided by the Oklahoma Small Business Regulatory Flexibility Act.
H.An explanation of the measures the Agency has taken to minimize compliance costs and a determination whether there are less costly or non-regulatory methods or less intrusive methods for achieving the purpose of the proposed rule: There are no less costly or nonregulatory methods or less intrusive methods for complying with state mandates.
I.A determination of the effect of the proposed rule on the public health, safety, and environment and, if the proposed rule is designed to reduce significant risks to the public health, safety, and environment, an explanation of the nature of the risk and to what extent the proposed rule will reduce the risk: Implementation of the proposed rules will bring the rules into compliance with current practices and procedures, which will have a positive impact on the health, safety, and well-being of those served by OKDHS.
J.A determination of any detrimental effect on the public health, safety, and environment if the proposed rule is not implemented: If the proposed rules are not implemented, current practices and procedures will hindered by the lack of clear, consistent information; ultimately, affecting OKDHS strategic planning efforts.
K.The date the rule impact statement was prepared and, if modified, the date modified: Prepared November 3, 2008.Modified December 16, 2008 for permanent rulemaking.
SUBCHAPTER 1. GENERAL PROVISIONS
340:1-1-18. Strategic planning system
Revised 5-11-07 4-25-09
(a) Strategic planning system.The Oklahoma Department of Human Services (OKDHS) strategic Strategic planning:
(1) system is an ongoing process that assists the Director of Oklahoma Department of Human Services (DirectorOKDHS) in managing the activities of OKDHS, particularly in regard to ensuring that support the OKDHS mission is adequately pursued within the resources available.;
(2) allows OKDHS to be more responsive in a rapidly changing environment;
(3) uses organizational assessments to provide the foundation for the development and implementation of strategy; and
(4) assists OKDHS leadership, including the Director, Oklahoma Commission for Human Services (Commission), and executive team in establishing the mission, values, and vision.
(A) Organizational divisions collaborate to identify relevant goals and objectives based on organizational competencies and mandates.
(B) All core activities of OKDHS are aligned to implement the mission of OKDHS.
(b) The OKDHS mission describes the purpose of the agency. The OKDHS mission is to help individuals and families in need help themselves lead safer, healthier, more independent and productive lives.The Commission for Human Services (Commission) approved reaffirmed the mission on June 1312, 20002007.
(c) The OKDHS values describe the manner in which staff strive strives to work. The OKDHS values and guiding principles, approved by the Commission on June 1312, 2000 2007, are described in (1) through (35) of this subsection.
(1) Safety.We protect and serve vulnerable adults and children and reduce the risk of harm to individuals and families.
(12) Respect.(A) We believe in the human dignity of every person and that each person has a purpose for living.(B) We will treat all people everyone with dignity courtesy, promote mutual respect, and maximize the personal potential of each person we serve honor individual and cultural differences.
(23) Family.
(A) We believe build on the strengths in each family unit is the basic foundation of our society.
(B) We will strengthen each family we serve Healthy families are the foundation of a healthy society.
(3) Accountability.
(A) We believe responsible actions enhance all relationships.
(B) We will be fiscally responsible in the administration of public resources.
(4) Relationships.We promote honest, dependable, and compassionate relationships and partnerships to build healthy families and communities.
(5) Excellence.We deliver prompt, accurate and courteous service in a fiscally responsible manner.
(d) The OKDHS vision describes the business direction of the agency.The OKDHS vision is that by the year 2005, OKDHS will have promotes:
(1) an engaged and informed local community.DHS will tell the story of improved lives.An informed community will create more productive partnerships.We will promote community values in order to get at root causes, bring public awareness to problems, and change the image of human services.We will change the way the community sees our agency and the way the agency sees itself;
(A) A community is a place or group of people that promotes individual responsibility and the shared responsibility for the care of its vulnerable members. Interdependent, trustworthy relationships form healthy communities that meet the needs of its members.
(B) OKDHS will be a trustworthy, dependable, participating member of the communities we serve.The healthy relationships we develop promote individual, family, and child well-being.OKDHS will be flexible in the development and delivery of meaningful services;
(2) creative solutions to complex challenges."The way we've always done it" will not suffice in today's world.We will stretch ourselves and our agency to find creative solutions for the challenging issues facing individuals and families.We will demonstrate service, not only to our external clients, but to our internal clients as well; and OKDHS will continually seek new solutions that help the individuals and families we serve;
(3) a technological advantage.DHS OKDHS will operate with greater knowledge, efficiency and effectiveness because we have maximized decision-making and communications technology. through improved technological solutions that add value to services and reduce costs; Relationships will be enhanced – client to agency, agency-to-agency, division-to-division, and person-to-person.We will narrow the digital divide, expanding capabilities and providing clients better service.
(4) positive outcomes.OKDHS will equip individuals and families to make life choices that help them lead safer, healthier, more independent and productive lives through education and training; and
(5) partnerships with others.OKDHS will partner with public and private organizations to produce the best outcomes possible for the individuals and families we serve.
(e) Goals.Goals are established by the Director and approved by the Commission. OKDHS goals are developed to focus all activities of the agency toward attaining the OKDHS mission, values, and vision.Goals are projected for long-term outcomes and reviewed annually by the Director to ensure their continued appropriateness.Identified changes in the OKDHS goals are submitted to the Commission for approval.Outcome measures are identified for each goal and approved by the Director.Targets are set for critical success measures, which are tracked on a monthly basis.
(f) Business plan. Annually, each division is responsible for developing and submitting, with its proposed budget, a business plan from which the OKDHS business plan is developed.
(g) Office of Planning, Policy, and Research (OPPR).Annually, OPPR is responsible for coordinating and updating the OKDHS business plan.
(hf) Key indicators.Key indicators are performance measures for each OKDHS business function functions.Each division administrator director or designee is responsible for establishing key indicators and setting targets against which performance is measured.The Director conducts a quarterly review of key indicator performance.
