Library: Policy

OKDHS:2-21-211. Accidents or incidents involving state vehicles

Issued 3-1-16

Assigned drivers are responsible for reporting any accidents or incidents involving an Oklahoma Department of Human Services (DHS) vehicle.When able, the assigned driver is expected to:

(1) assist the injured.

(A) Do not move injured individuals unless absolutely necessary.

(B) Assess the injured and provide reasonable assistance when it is apparent that such treatment is necessary.

(C) Obtain permission from the injured individual prior to assisting with his or her injuries;

(2) report the accident.

(A) Do not comment or admit any fault.

(B) Do not sign any statement except from an authorized representative of Risk and Safety Management or DHS Legal Services.

(C) Do not tell any party the state will accept responsibility for medical expenses.

(D) Only give information required by authorities;

(3) call the police or 911.

(A) Give the exact location and advise when medical help is needed.

(B) Request a copy of the police report.

(C) Write down the name(s) and badge number(s) of the police officer(s) who assist you;

(4) call a supervisor and/or safety coordinator immediately.After the incident report the incident to DHS Human Resources Management (HRM) Risk and Safety Management.

(A) Complete all required HRM Risk and Safety Management forms.

(B) Complete all worker's compensation forms, even when reporting is for information only;

(5) document the incident.

(A) Record the facts of the incident including, but not limited to, the:

(i) date of the incident;

(ii) description of the incident;

(iii) location of incident;

(iv) time of the incident;

(B) Record facts about you and your vehicle, including:

(i) your name;

(ii) a description of what part of the vehicle is damaged;

(iii) the vehicle's make, model, class, year, and tag number;

(iv) reason the vehicle was being used; and

(v) the assigned driver's local office, department, and phone number;

(C) Obtain facts about the other driver, any passengers, and vehicle(s), including:

(i) a description of what part(s) of the other vehicle(s) is damaged;

(ii) driver license number(s);

(iii) driver's and any passenger's name(s), address(es) and phone number(s);

(iv) insurance company(ies);

(v) insurance policy number(s); and

(vi) the vehicle's make, year, and tag number;

(D) obtain information about any injured person(s), including:

(i) names, ages, addresses, and phone numbers;

(ii) location of injured party at the time of the incident, such as:

(I) a pedestrian;

(II) a driver or passenger in a commercial vehicle;

(III) a driver or passenger in a personal vehicle;

(IV) a driver or passenger in a state vehicle;

(V) a driver or passenger on motorcycle; or

(VI) a rider or passenger on a bicycle.

(E) record information about witnesses when available, including names, phone numbers, and addresses; and

(F) record facts about other non-vehicular property damage, including:

(i) a brief description of the nature of damage;

(ii) the owner's name, address and phone number; and

(iii) property damaged.