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Library: Policy

OKDHS:2-21-209. Driver responsibilities and accountabilities before, during, and after vehicle use

Issued 3-1-16

(a) Vehicle access.The assigned driver is responsible for completing local check out procedures, obtaining the vehicle key from the local fleet coordinator, and returning the key after every use.

(b)Vehicle general safety check, before driving.The assigned driver is responsible for conducting a brief, thorough safety check prior to starting and moving the vehicle.Vehicles determined unsafe are reported to the local fleet coordinator and are not driven.

(1) Before driving the vehicle, the assigned driver must:

(A) walk around the outside of the vehicle to check for:

(i) any visual obstructions on windshields, windows, or side view mirrors;

(ii) deflated tires or problems with the tires;

(iii) any damage to the windshield, wipers, or wiper blades; and

(iv) other vehicle damage or obstructions;

(B) inspect the inside of the vehicle to check for:

(i) any potentially hazardous objects inside the vehicle, left by the previous driver;

(ii) any visual obstructions on the inside of the windshield, windows, or rearview mirrors;

(iii) available visibility tools, such as deicer, an ice scraper, and windshield cleaning tools;

(iv) functioning seatbelts and seat adjustments; and

(v) when applicable, a child safety seat that is in good working condition and is properly mounted in the vehicle; and

(C) turn on the vehicle ignition and check that:

(i) the fuel level is half-full, unless the local administrator establishes a greater minimum, the;

(ii) brakes are functioning;

(iii) door locks and windows are functioning;

(iv) headlights, tail lights, and reverse lights are functioning;

(v) steering wheel is functioning; and

(vi) windshield wipers are functioning.

(2) While driving, assigned drivers are responsible for:

(A) ensuring everyone in the vehicle is secured and properly buckled in his or her seat;

(B) following state and traffic laws;

(C) locking the doors; and

(D) not texting or talking on a mobile device while the vehicle is in motion.

(c) Returning the vehicle after each use.Each assigned driver is responsible for returning the state vehicle in good condition.When returning the vehicle the assigned driver:

(1) clears the vehicle cabin of all personal belongings, trash, and debris;

(2) fuels the vehicle using the state-issued vehicle fuel card;

(3) updates Office of Management Enterprise Services (OMES) – Division of Capital Asset Management (DCAM) Form 20, Vehicle Log, before departing the vehicle; and

(4) reports to the local fleet coordinator, when returning the vehicle keys:

(A) that the vehicle was left less than half-full by a previous driver; and

(B) all noted safety or maintenance issues.

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