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Library: Policy

OKDHS:2-21-204. Logs and reports

Issued 3-1-16

Reporting is required by state statute.Failure to provide the required information may result in a year-end report to the legislature stating the Oklahoma Department of Human Services (DHS) failed to comply with statute.

(1) Logs and reports.

(A) Oklahoma Management and Enterprise Services (OMES), Division of Capitol Assets Management (DCAM) Form 20, The State of Oklahoma Vehicle Log, must be kept in each vehicle and completed each time the vehicle is driven.The vehicle log provides the information needed for Form 23AM008E, Monthly Fleet Report.

(B) Form 23AM008E, is emailed to *OSSD.FleetManagement by the 10th day of each month.Each report includes the:

(i) ending odometer reading;

(ii) total cost of any maintenance or repairs;

(iii) total cost of fuel purchased;

(iv) total gallons of fuel purchased; and

(v) vehicle bar code.

(C) Forms 20 and 23AM008E are retained at the location for one year after creation.

(D) The fleet manager contacts any location that has discrepancies on a submitted report.

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