Library: Policy

OKDHS:2-21-59. Confidentiality of records

Revised 5-1-14

     State and federal statutes and regulations require that many Oklahoma Department of Human Services (DHS) records are kept confidential.

• (1) Information about DHS clients is confidential and is protected from unauthorized use.

• (2) Only authorized individuals are given access to case records or provided with information from confidential records.  Unauthorized disclosure of client information is a misdemeanor.

• (3) Client and case record data stored in computer systems and available through printouts and terminals is confidential and protected in the same manner as other information.

• (4) All DHS staff members are responsible for ensuring that case information, whether recorded or unrecorded, is treated in a professional manner consistent with DHS policy per Oklahoma Administrative Code 340:1-1-20 and 340:2-21-12 through 340:2-21-16.