Library: Policy

OKDHS:2-11-48. Purchase card renewal and replacement

Issued 8-1-06

(a) Renewal.  Prior to the expiration date of the purchase card (p/card), the issuing bank prepares a replacement card and sends it to the state p/card administrator.  The card is forwarded to the Oklahoma Department of Human Services (OKDHS) Finance Division.  Upon a signed Form 10CL004E, Receipt for Purchase Card, by the named cardholder, the card is released to the employee.

(b) Replacement.  A p/card may be replaced when the original is defective, mutilated, lost, or stolen.  The OKDHS p/card administrator submits Form 10CL008E, Commercial Card Cardholder Account, to the issuing bank.

• (1) The issuing bank prepares a new card with a new account number and forwards the card to the cardholder via the procedure described in (a).
• (2) A defective or mutilated p/card is sent to the Finance Division p/card administrator for disposal.