Library: Policy
OKDHS:2-11-31. Purchase card program
Issued 8-1-06
(a) Scope. The purchase card (p/card) program establishes the use of commercial purchase cards by the State of Oklahoma and adheres to the Department of Central Services (DCS) p/card policy at OAC 580:15-6-18 and available at http://www.dcs.ok.gov/. DCS controls all matters related to the p/card.
(b) Purpose. The purpose of the program is to facilitate the lowest priced purchases needed for conducting official state business and enhance effectiveness or economy of operations.
(c) Finance Division responsibility. The Finance Division is responsible for managing the use of p/cards within the Oklahoma Department of Human Services (OKDHS).
- (1) P/card administrator. The OKDHS p/card administrator is the Finance Division staff member designated to assist the Finance Division Claims Unit audit manager with implementation and operation of the p/card program.
- (2) Finance Division approving official. The Finance Division approving official is one or more staff members designated by the Finance Division Claims Unit audit manager to perform the final audit and review and approve cardholder transactions.
- (3) Commercial card authorized signers. Commercial card authorized signers are limited to the OKDHS chief financial officer (CFO), the OKDHS p/card administrator, or their designee. Form 10CL002E, Commercial Card Authorized Signers, is completed and submitted to the issuing bank to establish authority to make modifications to:
- (A) the existing cardholder's accounts or controls;
- (B) add new cardholder accounts;
- (C) make modifications to existing hierarchy data; and
- (D) add new hierarchy data.
- (4) Cardholders. Cardholders are permanent OKDHS employees designated by their division director to execute purchases using a p/card. P/cards are not issued to temporary employees.
