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Library: Policy

OKDHS:2-1-28. Workweeks and work periods

Revised 10-1-10

(a) A workweek is a period of 168 hours during seven consecutive 24-hour periods.  A workweek may begin on any day of the week and at any hour of the day.  A work period consists of the time that an employee works during the workweek.  For purposes of leave and overtime calculations, a 40-hour work period is considered the standard work period.  Each employee is advised of his or her designated workweek in writing, either by memo or Form 11AD005E, Daily Time Sheet/FLSA Non-Exempt Employee, prior to the beginning of the designated workweek.

(b) Each local administrator, in cooperation with appropriate supervisory staff, is responsible for designating or establishing procedures for the designation of the beginning day and time for the workweek or work period for each employee within the office or unit.  Workweeks are scheduled to ensure maximum opportunities to utilize workweek adjustments.  Core hours for Oklahoma Department of Human Services (OKDHS) offices, excluding residential care facilities and other 24-hour operations, are 9:00 a.m. to 4:00 p.m.  Scheduled shifts in OKDHS offices may not begin after 9:00 a.m. or end before 4:00 p.m.

  • (1) Changes to the designated workweek may only be made at the beginning of a pay period and require the approval of the county director or local administrator and the Fair Labor Standards Act (FLSA) compliance officer.

    • (A) The proposed workweek is submitted to the OKDHS FLSA compliance officer, who will review the change for conformity with federal regulations and OKDHS policies and procedures.  After receiving approval from the FLSA compliance officer and the county director or local administrator, the new workweek commences at the beginning of the next pay period.

    • (B) When a workweek is changed, resulting in overlapping days during which the employee performs work, any overtime compensation due the employee is determined by including the overlapping days in both the original workweek and the new workweek, computing the total hours for each of the two weeks, and compensating the employee for any overtime hours based on the higher of the two.

    • (C) Changes to the scheduled workweek may not be made retroactively, or for the purpose of avoiding overtime payments as required by federal regulations and OKDHS policies and procedures.

  • (2) Exceptions to the standard workweek and work period may be authorized by the appropriate division director, with approval of the chief administrative officer or designee and FLSA compliance officer.

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