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Library: Policy

OKDHS:2-1-29. Workweek adjustments

Revised 10-1-10

(a) Definition.  Workweek adjustments are authorized changes made in an employee's regularly scheduled working hours to ensure the total number of hours worked during the workweek do not exceed 40.  For example, an employee normally assigned to work an eight hour day who is required to work an additional two hours on Monday, for a total of  ten hours that day, may be rescheduled to work two fewer hours on another day or days in the same workweek, so that the total hours for the week do not exceed 40.

  • (1) Workweek adjustment is the Oklahoma Department of Human Services (OKDHS) preferred method of compensating non-exempt employees for extra hours worked.

  • (2) Workweek adjustments are provided on an hour-for-hour basis for extra hours worked and may only be given in the same designated workweek in which the extra hours were worked.

(b) Scheduling.  Workweek adjustments may be made either before or after the extra work is performed.  For example, an employee who is scheduled to work four hours in the evening on a special assignment on the third day of the workweek may be given a four hour adjustment on any day of the workweek.  If an employee cannot perform the extra work to make up for an adjustment by fault or control of OKDHS, no leave is charged to the employee.  If the extra work is not performed due to reasons given by the employee, the employee is charged appropriate leave.

(c) Supervisor responsibility.  Supervisors ensure that workweek adjustments are scheduled, when possible, to avoid overtime work, and that staff utilize workweek adjustment for extra hours worked in the workweek before charging any type of leave, excluding approved FMLA absences.  It is the employee's choice whether to use available workweek adjustment or FMLA leave.

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