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Library: Policy

OKDHS:2-1-45. Miscellaneous time considered on duty

Revised 1-1-12


(a) OKDHS sponsored training.  An Oklahoma Department of Oklahoma (OKDHS) employee attending OKDHS-initiated training activities is on duty.  No leave is charged for attendance, and the employee is reimbursed for travel time and expenses per OKDHS policy.

(b) Leave for Office of Personnel Management (OPM) examinations.  An employee is considered on duty when he or she is authorized to be absent from his or her work location for the purpose of taking an OPM examination.  An absence is authorized when the examination is for a position within OKDHS and does not affect the employee's critical tasks.  A request for authorization is made prior to the absence.  If the examination is at a time the employee’s presence in the work location is critical, the absence is not authorized.  Per OKDHS policy, the employee requests annual leave for an absence to take an examination for a position outside of OKDHS.

(c) OKDHS representation.  An employee who attends official functions, ceremonies, funerals for state officials or employees, or other such events, who is designated as an OKDHS representative by the Director is considered on duty and no leave is charged.  An employee who attends such events of his or her own volition must request, be approved for, and charged leave.

(d) Interviews for positions in the classified service.  An OKDHS employee who interviews for an OKDHS classified position is considered on duty as outlined in OAC 340:2-1-84.

(e) Attendance at Oklahoma Public Employees Retirement System (OPERS) retirement seminars.  An employee who is two years or less away from his or her planned retirement is considered on duty for the purpose of attending one OPERS retirement planning seminar, when prior supervisory notification is given, and if the seminar occurs during the employee's normal work schedule.  Time away to attend additional sessions is charged annual leave. Time spent traveling to the approved seminar is considered on duty.  Travel expenses are the responsibility of the employee.

(f) Physical examinations in connection with military duty.  An employee who is ordered to report for physical examination in connection with military duty is not considered absent from OKDHS duty during the time required for the examination or the time required for travel.

(g) Volunteer firefighters.  Per Section 840-2.20 of Title 74 of the Oklahoma Statutes, employees who are volunteer firefighters pursuant to the Oklahoma Volunteer Firefighters Act and who are called to fight fires are not required to use any accrued leave or make up any time due to the performance of their volunteer firefighter duties.

(i) Reserve municipal police officers and deputy sheriffs.  Employees who are reserve municipal police officers pursuant to Section 34-401 of Title 11 of the Oklahoma Statutes and employees who are reserve deputy sheriffs pursuant to Section 547 of Title 19 of the Oklahoma Statutes and who miss work in performing their duties in case of emergency are not required to use any accrued leave or make up any time due to the performance of their reserve duties.  Employees may be required to provide appropriate documentation from the applicable law enforcement authority that identifies the nature of the emergency and the timeframe of employee involvement.

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