Library: Policy
340:2-1-83. Selection advisory committee for classified positions
Revised 9-17-18
(a) A committee is established by the selecting official or designee to provide assistance in the consideration, interview, and selection process of applicants for any classified supervisory, managerial, or Fair Labor Standards Act (FLSA) exempt position.Upon request, the requirement for a committee may be waived.A waiver request, including justification, must be submitted to the Human Resource Management director for consideration.When there is only one applicant, a committee is not required.The selecting official is responsible for ensuring the interview time, date, and location are timely conveyed to applicants selected for interviews.
(b) Initial committees must have at least three members, one of whom must be from a program unrelated to of the vacant position. • 1
(c) The selecting official does not serve as a member of any initial committee.
(d) A selection advisory committee is not required for entry-level and nonsupervisory positions.When a local administrator elects to use a committee for such positions, there is no minimum member requirement and the requirement for one member to be from an unrelated program is waived. The selecting official may delegate responsibility for conducting interviews or include individual staff members in the interview process for entry-level and nonsupervisory positions as an alternative to use of a committee.
(e) A selection advisory committee may be utilized when filling an unclassified position, although it is not a requirement.
(f) Oklahoma Department of Human Services (DHS) employees must complete an approved training course related to job interviews and the selection process prior to serving on a selection advisory committee.
(g) A former DHS employee or a community partner may be asked to serve on a selection advisory committee.These individuals are not required to complete an approved training course related to job interviews and the selection process, but cannot chair the committee.
Revised 9-17-18
1.The procedures for the selection advisory committee are described in (1) through (6) of this Instruction.
(1) The selecting official may delegate to the committee review of all applicant materials, and the decision as to which applicants are to be interviewed.The committee members participate in all applicant interviews before a selection recommendation is made.
(2) The selecting official appoints one committee member from a program outside of the position being filled.
(A) When, due to location or organizational structure, it is an inefficient or ineffective use of Oklahoma Department of Human Services (DHS) resources to appoint a committee member from another program, the selecting official:
(i) first documents his or her efforts to obtain a committee member from outside the program; and
(ii) then chooses a committee member outside of the program area of the position being filled.
(B) The selecting official may utilize a person outside of DHS as a committee member.
(3) The initial committee, after considering all applicants and interviews, recommends and provides job-related information regarding the applicants' qualifications to the selecting official.Any subsequent committees also provide a list of recommendations and job-related information regarding the applicants' qualifications to the selecting official.
(4) The selecting official must review the list of applicants, with the local administrator before submitting it to Human Resource Management (HRM).The committee recommendations are not binding on the selecting official.
(5) When the selecting official does not select one of the applicants recommended by the committee, then a decision not to accept the committee recommendations is documented in writing by the selecting official and reviewed with the local administrator or the selecting official's immediate supervisor.The written documentation is maintained in the local announcement folder.
(6) The selecting official or local administrator provides the name, job family descriptor, level, and work location of each committee member on the selection report submitted to HRM.
