Library: Policy
340:2-1-28. Probationary period, classified service
Revised 9-15-21
Probationary period upon initial appointment. The probationary period is a working, test period during which an employee is required to demonstrate fitness for the job family and level to which appointed. The probationary period for an appointed employee is one year or until the probationary period is waived after the employee has served a minimum of six months. The decision to grant a probationary employee permanent status is based on supervisory documentation, written evaluations, recommendations, or other pertinent information. The probationary period may not be extended beyond one year, but may be adjusted, per Oklahoma Administrative Code 260:25-11-36. When a probationary employee is absent from work in excess of 30-calendar days, the probationary period is adjusted by the number of days he or she is absent. An employee may be discharged at any time during the probationary period.
(1) The probationary period is a working, test period during which a classified employee is required to demonstrate fitness for the job family and level to which appointed. The decision to grant a probationary employee permanent status is based on supervisory documentation, written evaluations, recommendations, or other pertinent information.
(2) Any adjustment of the probationary period must be reviewed and approved by the division director or his or her designee. When permanent status is granted, the Office of Management and Enterprise Services (OMES) Human Capital Management (HCM) Division and the employee receive confirmation from Human Resource Management.
(3) Employee benefits are available to probationary employees.
(4) A probationary employee's change in shift assignment or a significant change of duties in excess of 30 calendar days requires prior OMES HCM approval.
(5) A probationary employee of the Oklahoma Department of Human Services (DHS) is not:
(A) eligible for promotion or demotion;
(B) eligible to apply for DHS job announcements;
(C) transferred from the locality where originally appointed;
(D) changed from part-time to full-time; or
(E) transferred to a position in another job family.
(6) a probationary DHS employee may apply for a job through the HCM application system. If a job offer is subsequently made, the offer is to a new appointment and the employee is required to: • 3
(A) resign from the position held at the time of acceptance; and
(B) begin a new one-year probationary period in the new position.
Revised 9-17-18
1. It is critical that the immediate supervisor and the reviewing supervisor develop the accountabilities, includingtasks, performance standards, and behaviors expected for successful performance in the assigned job family and level.The performance evaluation is opened within the employee's first 30-duty days.The immediate supervisor must close out the performance evaluation no later than 30-calendar days prior to completion of the probationary period.
2. When an employee is discharged during a probationary period, the appropriate senior administrator, deputy director, regional director, area director, or designee is responsible for notifying the employee and other relevant offices.The discharge notice is sent by certified mail to the employee's last known address or delivered by personal service and a copy of the notice is filed in the employee's personnel record.
3. Before extending a job offer to an applicant from another state agency, the selecting official verifies his or her current job family and level, pay band, salary, and status with Human Resource Management.
