340:105-10-40. Funding local sponsors for the provision of direct Title III services
(a) Policy. The Area Agency on Aging (AAA) awards all Title III of the Older Americans Act (OAA) of 1965 service funds by grant or contract to community services provider agencies and organizations, except where a direct service waiver(s) has been granted by the State Agency, per OAC 340:105-10-41, for the purpose of developing or enhancing a comprehensive and coordinated community-based system of services for older persons in the planning and service area (PSA). OAC 340:105-10-50.1 lists the services that may be funded under Title III.
(b) Authority. The authority for this Section is Section 306(a) and Section 212(b)(1) of the OAA of 1965, as amended, and Section 1321.63(b) of Title 45 of the Code of Federal Regulations.
(c) Procedures. The AAA staff, advisory council, and board of directors follow the procedures in this Section prior to awarding Title III funds.
(1) AAA staff:
(A) conducts a needs assessment and identifies priority needs in the PSA;
(B) evaluates the current service system and identifies any gaps in the system;
(C) establishes a funding formula that describes the systematic procedure the AAA follows in allocating funds for services within the PSA, per OAC 340:105-10-100;
(D) develops the request for proposal (RFP) packages for all Title III services to be funded, per OAC 340:105-10-101;
(E) publicly announces the RFP and distributes RFP packages to potential grantees;
(F) reviews proposals for required documents and provides feedback and technical assistance, as appropriate, to potential grantees; and
(G) rates each proposal using approved review criteria.
(2) AAA advisory council evaluates and rates all proposals.
(3) AAA board of directors, or a subcommittee:
(A) reviews and evaluates all proposals, except for-profit applications that must be reviewed and approved by the State Agency; and
(B) considers the ratings of the AAA staff and advisory council, and the review findings of the board of directors, and awards funds for the proposals that best meet RFP specifications.