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Sleep Time

Parents or caretakers who work at night may qualify for Child Care during their sleep time.

Who may qualify?

To qualify, a parent or caretaker must

  1. work during night time hours (11 PM to 7 AM),
  2. use a no-cost alternative to DHS care while working, and
  3. need sleep time during the day.

If there are two parents or caretakers in the household, they must both work during night-time hours or one parent or caretaker must work during the other parent's sleep time.

Verification

Document the client's employment schedule in case notes and through verification, and explain what time you are approving for sleep time.

Parents or caretakers may declare their work schedule when they give us income verification. When the client declares a schedule, compare the client's income verification to the client's declared schedule.

  • Accept the client's declaration if the income verification supports their declaration.
  • Seek clarification from the client or request additional verification when the income verification conflicts with the client's declaration.

Need Approved

Sleep time cannot exceed 8 hours per day. The 8 hours begin whenever the parent or caretaker arrives home after work. Do not approve sleep time when the parent or caretaker does not work on the following day.

FACS K16 Coding Options

Code the need factor in the FACS dropdown box K16. Use "for caretaker to have sleep time when alternative care is provided during night work hours." Video examples for coding the Auth Daycare tab and this block are available through Quest here and here. K16 is the reason field.

Example 1:

Russ applies for Child Care for his four-year-old son Shawn. He works from 8 PM to 4 AM in a warehouse. Russ lives with his mother Donna. Donna watches her grandson while Russ works, but she must leave for work at 6:30 AM. Russ gets home from work at 4:30 AM and watches Shawn after Shawn wakes up in the morning. Can Russ qualify for Child Care while he sleeps? If so, what hours does he qualify for sleep time? 

Russ qualifies for sleep time. He is working between 11 PM and 7AM and does not use Child Care while working. You may approve Russ for sleep time from 4:30 AM to 12:30 PM. You should verify when his child care facility opens and explore whether he wants to appoint Donna as an authorized representative in order for her to drop off Shawn at the child care facility.  

Example 2:

Chelsea and Triston apply for Child Care for their seven-year-old son Jace. Chelsea works from 11 PM to 7 AM as a nurse's assistant in an inpatient care unit. Her spouse, Triston, is pursuing a bachelor's degree program. He takes classes from 8 AM to 12 PM. He watches Jace while Chelsea is working. Should you approve Chelsea and Triston for sleep time?

No. Triston is not working. He is attending a formal education program during Chelsea's sleep time, not performing employment. You may not approve Child Care for this combination of need factors. Even if the household could meet the need factor, you should probably explore whether Jace needs Child Care. He is school-aged, and one of his parents should probably take him to school instead of child care.  

Example 3:

Cheyenne and Easton apply for Child Care for their two-year-old son Travis. Easton is working as a security guard from 10 PM to 6 AM. Easton reports he needs 30 minutes for travel time. Cheyenne is working at a call center from 3:30 PM to 8:30 PM. She reports she only needs 20 minutes of travel time. For what needs does this household qualify? 

Cheyenne and Easton are not meeting an approvable need factor. Their work schedules and travel time do not overlap, so they cannot have Child Care based on their employment. Easton's sleep time begins at 6:30 AM and runs until 2:30 PM. Cheyenne is not working during this time, so they cannot use sleep time.

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