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Employment

Child Care considers the total money earned through work as an employee as wages. It includes commissions, tips, piece-rate payments, longevity payments, bonuses, annual leave, sick leave, severance pay, the unused portion of a benefit allowance or cafeteria plan, and employer-funded insurance or disability payments when the client remains employed.

Countable Amount

Use the gross monthly income (before deductions) that is available to the household. Do not exclude the amounts deducted for taxes, bonds, pensions, union dues, credit union payments, cafeteria plans, garnishments, or income diverted to a third party.

For military personnel, it includes armed forces pay and any allowances on the earnings statement. For example, the Basic Allowance for Housing (BAH) and Basic Allowance for Subsistence (BAS) count toward the household's eligibility.

You must also include all leave payouts both during and at the end of employment. SNAP considers the final payout of an employee's leave as a non-recurring lump sum. For Child Care, this is countable terminated income.

You only exclude the employment income for

Verification

When available, the client must provide verification of the most recent 30 calendar days of gross pay amounts. When a client has yet to receive his or her 1st full paycheck, use an employer's statement or a completed Employment Verification (Form08AD094E or ADM 94). Verify the start date, date of first full pay, weekly work hours, and pay rate.

When the client's income changes so that past income does not anticipate the client's future income, you may use the employer's statement to anticipate the client's future income. If the work hours remain the same and the client receives a raise, average the client's work hours over the last 30 calendar days and multiply by the new pay rate.

FACS Coding

Enter the countable income amount in FACS block F68. See the MICAL instructions to enter in a value for this block.

Example 1:

While working for a local bank, Deborah, aged 45, applies for Child Care for her seven-year-old daughter Kamron. Deborah earns $12 per hour and works 40 hours per week. Her paychecks show she earned $2,075 in the most recent 30 days. Deborah's sixteen-year-old son Dayton is working at Walmart. He earned $975 last month. Kamron is in the second grade, and Dayton is a junior. How much income counts for this household?

$2,075. Deborah's income is the only countable income for this household. You must exclude Dayton's income because he is younger than 18 years of age and attending school.

Example 2:

Anita, aged 25, wants Child Care for her three-year-old daughter Claire. Anita's mother watched Claire while Anita attended school and worked, but her mother must move out-of-town. Anita is pursuing a bachelor's degree in human resources. She quits her job and applies for Child Care on August 24, 2018. At the interview, you speak to Anita's employer and learn she received $1063 on August 10 and $575 on August 24. Her employer also explains she will receive her accumulated leave payout of $450 on August 31. How much income counts toward Claire's eligibility?

$2068. Anita's terminated pay and accumulated leave count toward Claire's eligibility in the month of application. You must use her actual income in August and remove this income effective September 01, 2018.

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