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One or Two Cases?

You may have to create more than one case for a household in order to ensure we correctly consider the household's income. The common thread among these situations is that part of the household does not pay a copayment and the rest does.

Adopted or Predetermined Eligible Children
You automatically need to use or create two cases when a household includes

Caretaker Children
You must determine what is in the household’s best interest when a household needs Child Care for a caretaker’s own child and an additional child for whom the caretaker is not legally and financially responsible. If it is in the household’s best interest, they may elect to only use one case.

Determine the household's copayment both with and without the copay-exempt child or children. Record in case notes why you approved Child Care in one or two cases based on the available income and household composition.

Example 1:

Ashley, aged 27, cares for her sons Harper, aged 4, and Blake, aged 9. Blake currently receives a Supplemental Security Income (SSI) of $750. Ashley attends Rose State College for a paralegal degree. She uses her student aid to make ends meet. She applies for Child Care on October 17 for both children? Should you create one or two cases for this applicant?

Two. Blake is predetermined eligible because he receives SSI. Harper only qualifies if he is income eligible.  

Example 2:

Ciara applies for Child Care benefits on April 2, 2018. She includes her children Chrissy, aged 12, and Carl, aged 5, and her sister's child, Slade, age 7. Slade's mother died, and his father resides in prison. Ciara is not legally and financially responsible for Slade. Ciara wants care for Slade and Carl. Ciara earns $2,500 per month from working. Should you create one or two cases for this applicant?

Two. Ciara has countable income. This scenario presents a situation where Ciara's income does not count toward Slade's eligibility. Ciara must apply for Social Security survivor benefits for Slade. You must ask Ciara to pursue this income for him. Since Slade is not currently receiving income, do not count any income toward his eligibility.

When Ciara wants care for one of her biological children and her caretaker niece, she may need two cases. You must ensure that it is not to her advantage to include both children on one case. Consulting the Appendix C-4 for her income and household size, Ciara receives a $169 copayment for both Slade and Carl and a $142 copayment for Carl alone. Since paying the copayment for her biological child is lower, you must use two cases. If she had only wanted care for either her biological children or Slade or did not have countable income, then you only need one case.    

How do I code FACS when creating two cases? Policy provides different instructions for creating two cases involving households that include a predetermined eligible child, an income-exempt adopted child, and a caretaker. The Handbook similarly provides separate instructions for coding two cases involving the predetermined eligible, adoption, and caretaker income exemptions.
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