NAR NO LONGER PRINTING CERTIFICATION CARDS
November 7, 2017
The Oklahoma State Department of Health (OSDH), Nurse Aide Registry (NAR), will no longer print and mail certification cards for initial certification or the renewal of nurse aide certification(s) in Long Term Care (LTC), Home Health Aide (HHA), Developmentally Disabled Direct Care Aide (DDCA), Residential Care Aide (RCA), Adult Day Care Aide (ADCA), and Certified Medication Aide (CMA) (including advanced CMA classifications).
Certified Nurse Aides can click on "Verify a Nurse Aide is on the Registry" to verify and print certification status. Employers are required to verify certified nurse aides status through the National Background Check Program and can also use "Verify a Nurse Aide is on the Registry" for their records.
Please contact our office at (405) 426-8150 if you are unable to verify a nurse aide certification or if you have questions about this practice.
Nurse Aide Training And Competency Evaluation Programs The Oklahoma State Department of Health(OSDH) - Nurse Aide Registry (NAR) is responsible for the approval and monitoring Nurse Aide Training and Competency Evaluation Programs including, but not limited to, education-based programs and employer-based program, and determining curricula and standards for training and competency programs as specified in § 63-1-1951(A)(2-3).
The Nurse Aide Registry (NAR) is contracted by the Centers for Medicare and Medicaid Services to review and approve Nurse Aide Training Programs (NATP). Pursuant to the Code of Federal Regulations (CFR) at Title 42, Section (§) 483.151(b)(1)(iii), in all reviews other than the initial review, the State must visit the entity providing the program. The State may not grant approval of a NATP for a period longer than 2 years as specified in 42 CFR § 483.151(d).
Types of Nurse Aide Training Programs include:
Developmentally Direct Care
Certified Medication and Advanced Certified Medication
Adult Day Care and Assisted Living
To apply for a training program, click below
Should you need further assistance, please call Nurse Aide Registry at (405) 426-8150 or (800) 695-2157.
Presentation for Career Technology Workshop
Affidavit of Lawful Presence Information Guidelines
ODH 301- Affidavit of Lawful Presence
ODH 266 - Affidavit of Lawful Presence for Guardians or Legal Parent
Memorandum of Agreement for Private Sites Testing at Career Tech
Approved Training and Competency Evaluation Programs
Change of Address Form
Certified Medication Aide Training Program Resources
Certified Medication Aide Training
Curriculum for medication aides and advanced medication aides can be found in 310:677-13-4 Curriculum.
The basic certified medication aide training program shall include a minimum of forty (40) hours of combined classfroom and supervised practical training with a minimum of sixteen (16) hours of supervised practical training.
Learning the basic skills for a medication aide is an essential part of the student’s curriculum. The skills they learn will enable them to establish themselves in the clinical setting. The instructor must make sure every skill is taught and the student has been found proficient in the skill before the instructor and student date and initial beside the learned skill on the Skills Performance Checklist.
An approved training program may use the CMA Skills Performance Checklist as shown below:
CMA Skills Performance Checklist
FOR FACILITIES, CENTERS OR HOMES 310:677-13-7 (c). Skills and Functions.
The facility, center or home shall validate certified medication aide skills before the certified medication aide performs medication administration. the certified medication aides; skills shall be reviewed annually for performance competency.
Below please find a copy of a Certified Medication Performance Skills Checklist and a Medication Pass Worksheet which my be used by facilities to perform this annual review.
CMA Performance Skills Check List
Medication Pass Worksheet
Certified Medication Aide Continuing Education Units
The attached sign-in sheet was offered by Anita Hasenmyer, Red River Technology Center, as a tool they have found useful in documenting the certification numbers of CMA/CEU attendees. The program uses the certification numbers to confirm the certification is current prior to issuing the CMA/CEU. Training Programs may use this form for a sign-in sheet for their students. Please do not mail hand-signed original form to Nurse Aide Registry.
Please mail in a typed form or letter with the information stated in OAC 310:677-13-12(d) as shown below (Title of Class, number of hours, name of student, certification number). Also, please show date of class.
OAC 310:677-13-12(d) An approved continuing education program shall submit to the Department within 30 days after the conclusion of a continuing education class the following information: (1) The title of the class and number of hours offered; (2) The name, certification number, and number of hours attended for each certified medication aide who satisfactorily completed the continuing education class.
CMA/Continuing Education Sign-In Sheet
Required Alzheimer Training Information
Oklahoma law provides that nurse aide training programs must include ten (10) hours of training in the care of Alzheimer’s patients.
63 O.S. ��? 1-1951(A)(3) The State Department of Health shall have the power and duty to determine curricula and standards for training and competency programs. The Department shall require such training to include a minimum of ten (10) hours of training in the care of Alzheimer’s patients;
The Code of Federal Regulations at 42 CFR ��? 483.152(b)(5), requires the curriculum of the nurse aide training program to include under care of cognitively impaired residents: (i) Techniques for addressing the unique needs and behaviors of individual with dementia (Alzheimer's and others); (ii) Communicating with cognitively impaired residents; (iii) Understanding the behavior of cognitively impaired residents; (iv) Appropriate responses to the behavior of cognitively impaired residents; and (v) Methods of reducing the effects of cognitive impairments.
The Oklahoma Chapter of the Alzheimer's Association endorses the Barbara Broyles Alzheimer and Dementia Training Program for Nursing Assistants for nurse aide training programs. The linked curriculum may be freely adopted and incorporated into your curriculum. Please provide appropriate credit.
Long Term Care Training Program Resources
Oklahoma State Department of Health Approved Long Term Care Core Course and Skills and Procedures Performance Record:
Oklahoma State Department of Health Course Standards to Teach the Oklahoma Long Term Care Nurse Aide Training and Competency Evaluation Program and Skills and Procedures Performance Record for Long Term Care Aide Training Program: the linked documents provide the core curriculum and a skills checklist for the core skills and procedures detailed in the core curriculum for Oklahoma’s Long Term Care Nurse Aide Training programs. Please feel free to download and use in your training program.
Abbreviated Approved Long Term Care Performance Skills Check List Model: Please feel free to download and use. The skills on this model are the required skills. Please make sure that each skill is been taught and the trainee has been found proficient before dating and signing.
Long Term Care Curriculum Guideline: Please feel free to download and use. The curriculum guide contains all required curriculum for Long Term Care Training.
Notice of Change: OAC 310:677-3-5(c) An approved program shall notify the Department in writing before making substantive changes to the program.
Affirmation of Required 16 hours of training: OAC 310:677-11-4(a)(2) At least 16 hours of training in the following areas prior to any direct contact with a resident that is documented and signed by the nurse aide trainee.
Frequently Asked Questions (FAQ)
The linked document addresses common questions submitted by training programs for long term care and medication aides.
CNA and CMA FAQs
Mailing Address (for applications):
Oklahoma State Department of Health
Nurse Aide Registry
PO Box 268816
Oklahoma City, OK 73126-8816
Oklahoma State Department of Health
123 Robert S. Kerr Ave.
Oklahoma City, OK
*Applications without fees can also be emailed or faxed to the Nurse Aide and Nontechnical Service Workers Registry team.
Oklahoma State Department of Health
123 Robert S. Kerr Ave., Suite 1702
Oklahoma City, OK 73102-6406
8 a.m. to 5 p.m., CST, Monday through Friday
Closed on all legal holidays
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