Oklahoma Long Term Care National Background Check Program (OK-SCREEN)
**IMPORTANT FINGERPRINT UPDATE**
Effective June 1, 2020, OK-Screen will return to requiring all long term care applicants to submit digital fingerprints through the IdentoGo Livescan sites for the purpose of conducting a state and national criminal history records check pursuant to 63 O.S. § 1-1947(I). Due to reduced operations at some fingerprint sites the ten (10) day window for submission of fingerprints will be waived providing an appointment has been scheduled. If you are not able to schedule an applicant for printing, notify OK-SCRREN via e-mail email@example.com with the applicants full name and application number.
Billing Account Recipients
In order to provide background services more efficiently and thereby minimize costs to our customers, the OK-SCREEN Program will be discontinuing the services of billing accounts effective after the May 2020 billing cycle. Therefore, beginning June 1, 2020, all subsequent payments will be required to be made online via the OK-SCREEN Program. The OK-SCREEN online payment service allows batch payment through an e-check or credit card. Upon completion of this payment transaction a detailed receipt is provided. If financial staff require an account in OK-SCREEN to make payments they must complete the “OK Provider End User Security Agreement” form located below
UPDATED May 29, 2020
Screening Resources [NEW]: The link on the right side of your screen and here provides an adobe pdf file that provides links to publicly available screening websites.
TRAINING: To register for an upcoming training please contact our office e-mail to schedule a time. We offer WebEx sessions or you may make an appointment to visit us in Oklahoma City for training. Training materials are posted below.
Payment through the OK-SCREEN Portal: Payment options in OK-SCREEN are instant credit/debit card, 30 day batch payment via credit/debit card, and E-check. See Forms. Providers may authorize a third party agent to manage the screening process in OK-SCREEN.
Questions and correspondence to the Oklahoma National Background Check Program (ONBCP) should be sent to OK-SCREEN ONLY. Please do not carbon copy individual members of ONBCP staff, as this could result in multiple responses and/or delayed response time.
- In April of 2011, the Oklahoma State Department of Health (OSDH) was awarded a grant from the Centers for Medicare & Medicaid Services (CMS) of $2.6 million dollars to cover 75% of the costs for the exploration and development of a fingerprint based national background check program. In conjunction with our LTC industry partners, House Bill 2582 passed with an effective date of November 1, 2012.The law authorized staggered implementation through rulemaking.
- OSDH partnered with provider groups in the long-term care (LTC) industry, the Oklahoma Department of Human Services (DHS), and the Oklahoma State Bureau of Investigation (OSBI) to review current laws and rules applicable to the background check process, industry practice, and finance models for funding a fingerprint based background check program.
- These efforts resulted in HB2582 which was introduced and passed with an effective date of November 1, 2012.
- The legislation creates statutory authority to implement a fingerprint based National Background Check for certain classes of LTC providers.
- The legislation authorizes fingerprint based background checks on all future direct patient access employees of LTC facilities and providers.
- The program will rely on a web portal for registry screening and employment eligibility status.
- Providers will have an account on the OK-SCREEN web portal.
- Authorization for fingerprinting comes after registries are reviewed from the web portal
- Providers can screen applicants on multiple registries from the web portal
- More training and support for the portal are coming. See below for a demonstration.
- Applicants who are cleared on the registries are authorized for either fingerprinting or an immediate eligibility determination
- New hires will have a continuously monitored criminal history and will not require re-fingerprinting when changing employers within the industry
- A provider pays $19 for the initial fingerprinting or to enroll the eligible applicant as their monitored employee.
- The applicant pays $10 for fingerprinting (“one-time”)
- Disqualified applicants will be notified of their appeal rights
- The eligibility determination is based on a review of the criminal history record obtained from fingerprints and is made by the Department of Health
- Barriers to employment eligibility are established in the law. There are:
- Screening based barriers
- Criminal history barriers based on the employment classification
- The program went live February 1, 2014. All facilities were to be in compliance by August 1, 2014.
The criminal offenses that disqualify employment and certification for nurse aides and employment for non-technical service workers are effective as of November 1, 2012. See the CNA and NTSW bulletins below addressing those items in the law.
The Uniform Employment Application for Nurse Aide Staff ODH Form 805 (PDF) is revised based on changes to the list of offenses that are barriers to employment.
The Oklahoma Screening and Registry Employee Evaluation Network (OKSCREEN) is the Department’s Web Portal created for providers for the purpose of applicant screening, obtaining authorizations for fingerprinting and determinations of employment eligibility. The following is a PowerPoint demonstration and user manual for your review. If you have observations or feedback on the emerging design please submit those comments to firstname.lastname@example.org.
THIS IS A LARGE FILE: To view this presentation RIGHT click the link and select "save target as". In some cases the download may stall, if so, select cancel and try again. In some cases this appears to correct the error.
THIS IS A LARGE FILE: To view this presentation RIGHT click the link and select save target as. In some cases the download may stall, if so, select cancel and try again. In some cases this appears to correct the error.
The Board of Health approved rules establishing the effective dates for fingerprinting. The Governor approved the rules January 6, 2014, with an effective date of February 1, 2014. See the adopted rule below. Staggered effective dates for fingerprinting begin February 1, 2014.
The State of Oklahoma amended the existing contract between the Oklahoma Board of Nursing and MorphoTrust USA for the purposes of expediting the implementation of fingerprinting for the Oklahoma Long Term Care National Background Check Program. MorphoTrust USA operates fingerprint collection sites under the name IdentoGO. More sites will be added as the program develops.
IdentoGO Fingerprinting Sites in Oklahoma [Go here for the most current list of live scan locations]
If an employee's last name changes (i.e. marriage or divorce) can the provider update the last name in OK-SCREEN?
No, but a state user will be able to make the change.
Do CNA and nursing students need to be fingerprinted before going to clinical training?
No, the law only applies to employees to the provider. However if they have criminal charges they should check to see if this will be a barrier to employment in Long Term Care Facilities.
How do you change the Administrator's name in OK-SCREEN?
Administrator name changes have to be processed by the licensing division. They can be reached at (405) 271-6868.
What is RAP Back?
This refers to a RAP Sheet or Record of Arrest and Prosecution and the OK-SCREEN office’s use of electronic criminal history monitoring. For applicants fingerprinted under this program, the OSBI will report to the OK-SCREEN office if an arrest is made after the background check was completed. A potentially disqualifying arrest is monitored for conviction and the employer notified of revoked eligibility if convicted for disqualifying offense. Employers are required to annually update an employee’s status in OK-SCREEN. Employee’s not continuously employed may be dis-enrolled form OK-SCREEN and the Rap-Back program.
How often does a person have to be fingerprinted?
Once, so long as they do not have an extended gap in their employment record in OK-SCREEN. If the OSBI requests confirmation of employment on a person no longer employed in OK-SCREEN they are dis-enrolled and will require fingerprinting at their next application.
Can an applicant under the age of 18 be fingerprinted?
Yes. While a juvenile’s records are sealed, if the juvenile was adjudicated as an adult for any former offense those records would be available to the Department for review. In addition, the juvenile will be enrolled in electronic criminal history monitoring for any potential future offense in which they are adjudicated as an adult or after reaching the age of 18.
What do "Background Check Started" and Applicant Data Sent" mean?
Background Check Started means that the application is submitted.
Applicant Data Sent means that they went to the MorhpoTrust site and got far enough through the process to have them call our web service to validate the applicant for an appointment. ( In practical terms, it means that the appointment was created with MorhpoTrust )
- Redemption in an Era of Widespread Criminal Background Checks, National Institute of Justice Journal, Issue # 263
- Potential of Redemption in Criminal Background Checks; Final Report to the National Institute of Justice, Grant Number 2007-IJ-CX-0041; Alfred Blumstein, and Kiminori Nakamura, Carnegie Mellon University, Revised: September 2010.
- Scarlet Letters and Recidivism: Does an Old Criminal Record Predict Future Offending?; Kurlychek, M.C., R. Brame, and S.D. Bushway, “Scarlet Letters and Recidivism: Does an Old Criminal Record Predict Future Offending?” Criminology & Public Policy 5 (3) (September 2006): 483-504.
- Evidence-Based Policy For Successful Prisoner Reentry; Pager, Devah. 2005. "Evidence-Based Policy for Successful Prisoner Reentry." Criminology and Public Policy 5(3):505-514.
- Public Comments on the Report of the National Background Check Program (NBCP) Long-Term Care Criminal Convictions (LTCCC) Work Group; Centers for Medicare & Medicaid Services; S&C:14-13-NH, March 7, 2014. UPDATE!
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Barry Edwards, Program Manager
1000 NE 10th Street
Oklahoma City, OK 73117
Phone: 405.271.3598 / Toll-Free: 855.584.3550
E-mail: Click here to email