NURSE AIDE AND NONTECHNICAL SERVICES WORKER REGISTRY
**EFFECTIVE MARCH 19, 2020***
The Oklahoma Department of Health has suspended lobby services for the Nurse Aide Registry and Home Care Administrator (Protective Health Services) desk until further notice. During this time, all Nurse Aide Registry and Home Care Administrator staff will be teleworking. Staff work will continue as usual except for the front desk downstairs being closed. When calling the Registry, please leave a voice message and we will get back with you within the same day or the next day. Contacts are shown at the bottom of the page.
UNLICENSED HEALTH PROFESSIONALS AND FEEDING ASSISTANTS
The new emergency nurse aide training rule requires those aides in training to be registered in OKSCREEN in the position category of "Technical, Unlicensed Health Care," and in the position of "Nurse Aide in Training." This enrollment serves as the registry for nurse aide trainees, as required in 63 O.S. 1-1951. The employee’s status should be updated in OK-SCREEN when they become certified.
310:677-1-7. Presumptive approval of nurse aide training programs and emergency training exception for unlicensed health professionals and feeding assistants during the state of emergency caused by COVID-19.
j) Unlicensed health professionals and feeding assistants addressed in this section remain subject to the requirements of the Long Term Care Security Act, 63 O.S. 1-1944 et seq. Nurse aide trainees shall be enrolled in OK-SCREEN, the Departments' web based employee screening portal, in the position category of "Technical, Unlicensed Health Care," and in the position of "Nurse Aide in Training." This enrollment shall serve as the registry for nurse aide trainees, as required in 63 O.S. 1-1951.
Facilities do not need to turn in a Temporary Emergency Waiver Application during this rule exemption. Facilities have already been presumptively approved for the training and the temporary emergency waiver until the rule exemption has been terminated or withdrawn.
WAIVER TRAINING INFORMATION
TRAINING HAS BEEN COMPLETED DURING THE WAIVER - HOW DO I BECOME CERTIFIED?
Information on Training Exception Application for Waiver and Testing
TRAINING EXCEPTION FOR THE WAIVER FORMS -
LONG TERM CARE AIDE EMERGENCY WAIVER TRAINING FORMATION
Below please find a copy of a Training Manual for the Long Term Care Aide Emergency Waiver which may be used by facilities to assist you with the training of Long Term Care aides while under the Emergency Waiver. If you have any questions, please do not hesitate to contact the Nurse Aide Registry.
Affirmation of Sixteen (16) hrs. of Training - For Long Term Care Only
HOME HEALTH, INDIVIDUALS WITH INTELLECTUAL DISABILITIES, RESIDENTIAL CARE, AND ADULT DAY CARE EMERGENCY WAIVER TRAINING INFORMATION
Below please find a copy of a Performance Skills Checklist which may be used by Long Term Care, Residential Care Developmentally Direct Care and Adult Day Care facilities. A copy must be kept in the personnel file and the original be given to the trainee.
MEDICATION AIDE EMERGENCY WAIVER TRAINING INFORMATION
Below please find a copy of a Training Manual for the Medication Aide Emergency Waiver which may be used by facilities to assist you with the training of medication aides while under the Emergency Waiver. If you have any questions, please do not hesitate to contact the Nurse Aide Registry.
Below please find a copy of a Certified Medication Performance Skills Checklist and a Medication Pass Worksheet which may be used by facilities to perform this annual review.
Medication Aide Skills Performance Checklist with Advanced Skill (Only to be used during the time of the Waiver)
Advanced Medication Aide Waiver Training
To be able to apply for the Advance Medication Aide Training Waiver, the aide must be Certified as a Certified Medication Aide and have worked three (3) months as a Certified Medication Aide during the time of the waiver. They must have a current CMA, be 18 years of age, and have their GED or High School Diploma, the same as a CMA.
CHANGE IN AGENCY PRACTICE REGARDING DISTRIBUTION OF NURSE AIDE
CERTIFICATION RENEWAL CARDS
November 7, 2017
The standards for certification and employment of nurse aides are found in the Nursing Home Care Act, Title 63 O.S. §§ 1-1950.1 and 1-1951, and the Oklahoma Administrative Code, Title 310, Chapter 677, Nurse Aide Training And Certification.
The Oklahoma State Department of Health (OSDH), Nurse Aide Registry (NAR), will no longer print and mail certification cards for initial certification or renewal of nurse aide certification(s) in Long Term Care (LTC), Home Health Aide (HHA), Developmentally Disabled Direct Care Aide (DDCA), Residential Care Aide (RCA), Adult Day Care Aide (ADCA), and Certified Medication Aide (CMA) (including advanced CMA classifications).
Employers are required to verify the certification status and absence of a finding of abuse, neglect or misappropriation. This may be done through the OK-SCREEN employee screening web portal maintained by the Department, or through the agency's nurse aide registry website found on the agency web site at: https://www.phin.state.ok.us/NARSWBSearch/
You can print the detail page of this verification for your records if needed.
INSTRUCTIONS FOR "Verify a Nurse Aide is on the Registry"
Certified Nurse Aides can click on "Verify a Nurse Aide is on the Registry" to verify and print certification status. Employers are required to verify certified nurse aides status through the National Background Check Program and can also use "Verify a Nurse Aide is on the Registry" for their records. You do not need to know the certification number to pull up your certification. Enter your name to pull up your certifications. Once your name has been pulled up, click on the view symbol on the far right of the name. This will pull up all certifications in connection with your name. If you pull up by certification number, it will only give you the one certification you entered.
Nurse Aide and Nontechnical Services Worker Registry
The Registry was created through a federal mandate and regulations dated September 1991. The duties of the nurse aide registry include: (1) review and approve/disapprove nurse aide training program curriculum; (2) review and approve/disapprove nurse aide training programs; (3) review and approve/disapprove nurse aide testing; (4) develop and maintain the nurse aide and non-technical services worker registry (5) maintain the abuse registry; (6) certify nurse aides; (7) provide public education; and (8) develop rules, policies, procedures, applications and forms necessary to implement the program.
The Nurse Aide Registry serves unlicensed persons and employers of these persons, who provide nursing or nursing-related services to individuals receiving services in long term care facilities, home health agencies, intermediate care facilities for the cognitive or intellectual disability, residential care facilities, and adult day care centers.
"Nurse aide" means any person who provides, for compensation, nursing care or health-related services to residents in a nursing facility, a specialized facility, a residential care home, continuum of care facility, assisted living center or an adult day care center and who is not a licensed health professional. Such term also means any person who provides such services to individuals in their own homes as an employee or contract provider of a home health or home care agency, or as a contract provider of the Medicaid State Plan Personal Care Program [Title 63 O.S. Section 1-1950.1(A)].
Nurse aide certifications:
Listed below are the SIX types of Certified Nurse Aides:
Long Term Care Aide (LTC)
Home Health Aide (HHA)
Developmentally Disabled Direct Care Aide (DDCA)
Residential Care Aide (RCA)
Adult Day Care Aide (ADC)
Certified Medication Aide (CMA)
The NTSW Abuse Registry is authorized under Title 63 of the Oklahoma Statutes at Section 1-1950.6 et seq. and identifies only those nontechnical services workers that have had an administrative finding of abuse, verbal abuse, or exploitation of a resident in a nursing facility. This registry is incorporated into the abuse registry for nurse aides.
"Nontechnical services worker" means a person employed by a nursing facility to provide, for compensation, nontechnical services in or upon the premises of a nursing facility. The term "nontechnical services worker" shall not include a nurse aide, or any person who is exempt from the criminal arrest check provisions of Section 1-1950.1 of this title; and
"Nontechnical services" means services that:
a. are performed in or on the premises of a nursing facility and that are predominantly physical or manual in nature, and
b. involve or may involve patient contact including, but not limited to, housekeeping, janitorial or maintenance services, food preparation and administrative services.
Note: The files on this page have been converted to PDF files. You will need the Adobe™ Acrobat ™ Reader to view the files. A short-cut is provided on the left in the blue column.
Revised Barrier Offense for Nurse Aides Effective November 1, 2012 (PDF)
Revised Barrier Offenses for Nontechnical Services Workers Effective November 1, 2012 (PDF)
Uniform Employment Application for Nurse Aide Staff, ODH Form 805 (PDF).The revised form reflects changes to the list of offenses that are barriers to employment. Reference the document, Revised Barrier Offense for Nurse Aides Effective November 1, 2012 (PDF).
Nurse Aide Training and Certification Rules, Chapter 677 (163K)
Excerpt from Nursing Home Care Act, Sections 63-1-1950.1 and 63-1-1951. (136K)
**Customer Satisfaction Survey**
Health Resources Development Service is committed to continuous improvement in the services we provide. We value your comments and suggestions and would appreciate it if you would take a few moments to give us feedback on your recent experience. Your response to this survey is anonymous, and you will not be identified as the individual who completed this survey. To provide feedback, please click on the link above.
Nurse Aide and Nontechnical Services Worker Registry
1000 NE 10th Street
Oklahoma City, OK 73117-1207
Phone (405) 271-4085
E-mail Click here!
MAIL ADDRESS/PAYMENT OF FEES
P.O. Box 268816
Oklahoma City, OK 73126-8816
1000 NE 10th Street
Oklahoma City, OK 73117-1207
+ Nurse aides working private duty will no longer be able to use this employment for certification renewal. Nurse aides may contact the Registry for retest information at (405) 271-4085.
Frequently Asked Questions
A: For nurse aide related complaints e-mail firstname.lastname@example.org. For Home Health Aides email email@example.com
Q: Where can I view facility inspection reports?
A: View the related topic links below.
Q: How long does it take for the Registry to receive "Express" Mail?
A: After your mail is delivered it goes to the Mail Room, then to Finance (if a payment is included), and then it is forwarded to the Registry. This process may take three to four business days.
Q: Can I take an online (web-based)class for certification?
A: This training is currently not supported.