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OKEMSIS - Oklahoma Emergency Medical Services Information System

Mandatory Database for all EMS Providers in Oklahoma
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OKEMSIS v3.4 Migration

The Commissioner of Health has amended the current OKEMSIS Data Dictionary to align it with the Federal NHTSA standards as detailed in NEMSIS 3.4. This change will require all agencies to update their current reporting software by December 31, 2021. This migration is a minor upgrade, most of the changes are in the background and not noticeable to the medics entering data. Agencies that use a third-party vendor to enter data into OKEMSIS should contact their vendor representative about the migration.

The links below include information related to the OKEMSIS v3.4. Data from the Elite v3.3.4 database will remain accessible in the Report Writer module. If you have any questions about the OKEMSIS v3.4 Data Dictionary or Elite database please send them to XanaH@health.ok.gov or call Emergency Systems at (405) 426-8480.

OKEMSIS v3.4 Data Dictionary - will be available soon

OKEMSIS

Since 2002, OAC 310:641-3-160 has required all Oklahoma EMS agencies to submit data about all ambulance responses to the Oklahoma EMS Database, OKEMSIS.  The need for better national EMS data has led to the establishment of the National EMS information system (NEMSIS).  The majority of states participate in this effort.  The pre-2009 Oklahoma EMS Database was developed before NEMSIS and used an older data collection and storage format. In order to submit data as required, Oklahoma changed to a NEMSIS-compliant database (v2.2.1) in 2009 purchased with grant funding through the Oklahoma Highway Safety Office.  

Providers submit data to the website one run at a time, or in "batches".  Batch submitters need to work with their data vendors to ensure they have a compatible download format.  Most vendors have already developed NEMSIS-compliant download formats, and will need to add only the Oklahoma-specific data fields to be fully compliant.  Formats can be tested on the OKEMSIS ELITE testing, website e-mail XanaH@health.ok.gov for more information regarding the testing site).

Few things are as important to the future of EMS as good data. We need to be able to show that our work makes a demonstrable difference in patient outcomes. Thanks in advance for your cooperation as we complete this important step in the development of EMS as a profession.

OKEMSIS Training

Free OKEMSIS Elite Database trainings are currently virtual. Agencies/vendors wanting to attend this free training need to contact Xana Howard at XanaH@health.ok.gov or call Emergency Systems at (405) 426-8480 to confirm their attendance. Individual agency trainings can be scheduled upon approval by OSDH staff. In an effort to become more environmentally friendly and make the training materials more available to all EMS agencies, the regional training schedule and training materials are linked below. Only the regional training agenda will be provided at the training, all other training materials will need to be downloaded (or printed) by the participating agency if they want a copy.

NOTE: Dates for OKEMSIS trainings are subject to change by OSDH personnel if significant scheduling issues arise.


Oklahoma EMS Summary Reports and Publications:


Data Requests

Information may be requested from the OKEMSIS, as described below. The data in OKEMSIS is protected health information and all data requests must adhere to the appropriate guidelines.

Aggregated, deidentified data may be requested through Open Records. If the requested data included small sample sizes, below 10 cases, the numbers are suppressed. Charges apply to Open Records requests.

  • Open Records Request
    • Individual patient care reports can only be released if a legal request or individual release form has been submitted.
  • Record Release Form
    • Research is an important part of the OSDH Emergency Systems’ mission. Researchers interested in working with our data team should contact our office before applying for data.
  • Data Use Application

Contact Information

For questions contact: Xana Howard, State Trauma Registrar: XanaH@health.ok.gov

Mailing Address:
Oklahoma State Department of Health
Emergency Services
123 Robert S. Kerr Ave., Suite 1702
Oklahoma City, OK 73102-6406

Physical Address:
Oklahoma State Department of Health
123 Robert S. Kerr Ave.
Oklahoma City, OK

Phone: (405) 426-8480
Fax: (405) 900-7560 or 4059007560@Xmedius.com (using email)
Email: Esystems@health.ok.gov

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