OKEMSIS (Oklahoma Emergency Medical Service Information System)
Mandatory Database for all EMS Providers in Oklahoma
Directions for adding provisional licenses in OKEMSIS
Medics with provisional license can be added in OKEMSIS. Please add all information normally added using the license number starting with the letter C followed by the last four digits of the medics social security number, for example "C3559". Additionally, be sure to add the license expiration date for the field "State's Licensure Expiration Date" in the Certifications tab.
OKEMSIS v3.3.4 INFORMATION AND TRAINING
All EMS agencies were required to transition to the OKEMSIS v3.3.4 Data Dictionary and Elite v3.3.4 database (https://oklahoma.imagetrendelite.com/Elite/Organizationokemsis/) on 1/1/2016. The links below include information related to the OKEMSIS v3.3.4 suggested lists, destination codes, and custom codes. The v2.2.1 database was shut down on 4/30/2016 but the v2.2.1 data is available in the Elite v3.3.4 database report writer (transactional/custom reports only. PDF reports for individual v2.2.1 runs not available). If you have any questions about the OKEMSIS v3.3.4 Data Dictionary or Elite database please send them to XanaH@health.ok.gov or call Emergency Systems at (405)271-4027.
Free OKEMSIS Elite Database trainings have been scheduled on a regional basis. Computer space is limited so Agencies/vendors wanting to attend this free training need to contact Xana Howard at XanaH@health.ok.gov or call Emergency Systems at (405)271-4027 to confirm their attendance. Individual agency trainings can be scheduled upon approval by OSDH staff. In an effort to become more environmentally friendly and make the training materials more available to all EMS agencies, the regional training schedule and training materials are linked below. Only the regional training agenda will be provided at the training, all other training materials will need to downloaded (or printed) by the participating agency if they want a copy.
NOTE: Dates for OKEMSIS trainings are subject to change by OSDH personnel if significant scheduling issues arise.
Since 2002, OAC 310:641-3-160 has required all EMS agencies to submit data about all ambulance responses to the Oklahoma EMS Database. This database has been a great success, growing to nearly 3.5 million runs with quality and completeness improving steadily.
The need for better national EMS data has led to the establishment of the National EMS information system (NEMSIS). The majority of all states are participating in this effort. The pre-2009 Oklahoma EMS Database was developed before NEMSIS and used an older data collection and storage format. In order to submit data as required, Oklahoma changed to a NEMSIS-compliant database (v2.2.1) in 2009 purchased with grant funding through the Oklahoma Highway Safety Office. In order to adhere to the updated v3.3.4 NEMSIS national data standard and to facilitate improved Oklahoma EMS data quality, the OKEMSIS Elite v3.3.4 Data Dictionary has been compiled.
Providers submit data to the website one run at a time, or in "batches". "Batch" submitters will need to work with their data vendors to ensure they have a compatible download format. Most vendors have already developed NEMSIS-compliant download formats, and will need to add only the "Oklahoma-specific" data fields to be fully compliant. Formats can be tested on the OKEMSIS ELITE testing website e-mail XanaH@health.ok.gov for more information regarding the testing site).
Effective January 1, 2016, Oklahoma EMS providers must collect all required data fields as shown in the OKEMSIS Elite v3.3.4 Data Dictionary. All providers must begin submitting their data to the new OKEMSIS Elite database by January 1st, 2016.
Few things are as important to the future of EMS as good data. We need to be able to show that our work makes a demonstrable difference in patient outcomes. Thanks in advance for your cooperation as we complete this important step in the development of EMS as a profession.
Both Regional and Individual Agency training is available. Please contact XanaH@health.ok.gov to schedule your training.
OKLAHOMA EMS SUMMARY REPORTS
For questions contact: Xana Howard, State Trauma Registrar: XanaH@health.ok.gov