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Public Hearing Access Instructions

Meeting Recorded

Please note, the public hearing will be recorded, a part of the public record, and a link to the hearing posted to the agency’s website.  Please be advised, upon entry via phone or other device you are consenting to being recorded.  

Dial-in Access

For phone (audio only) participants, please use this dial number 1-415-655-0001 US Toll or 1-844-621-3956 United States Toll Free.  The event number (access code) is 146 317 4435.

Online Participant Access

For virtual participants, please note you will be required to provide some information in order to access the WebEx hearing.  If you do not already have the WebEx Meetings application on your device, you will either need to download the WebEx meetings app or run it as a temporary application.  Please allow yourself at least five to ten minutes prior to the start of the meeting to ensure you can register and access the hearing in a timely manner.  Individuals wanting to comment must access the hearing and virtually sign-up to comment by 9:20 a.m.  To access the event online, please click this link.  If you are asked to provide a password to enter the hearing, it is 1234. 

Signing up to Comment

Once you have joined the virtual hearing, if you wish to make a comment, please get in queue to make a comment by “raising your hand.”  If you are attending through the online link, please see icon below for a screenshot of how this feature works.

If you are attending by phone and wish to make a comment, please press *3 to raise your hand by 9:20 a.m.  Please note, if you “raise your hand” via phone line, we cannot see your name.  If your line is disconnected and you have to call back into the hearing, we will not have your name as a reference to keep track of you having been in queue.  Online participants will be required to provide their names upon entering the hearing.  As such, we may be able to hold the place of online participants in the queue if you are disconnected once you have raised your hand.  

Video Option for Online Participants

Online participants will have the option to enable video capabilities and be visible to other online participants if their device supports this option and they choose to enable their camera once the host extends them the option during their turn.  This feature will be turned off for each online participant at the conclusion of their turn.  

When It Is Your Turn

When it is your turn to make a comment and you are participating through the web link, the moderator will indicate it is your turn by calling the name with which you registered for the event and is reflected on his/her screen.  This will serve as your notification that you are going to be unmuted so you may begin your comment.  If you are commenting via phone, you will know it is your turn when you hear two short beeps (which will indicate your phone has been unmuted).  Remember, the moderator will not have access to your name if you are a call-in participant, so please listen carefully for the beeps so you do not miss your turn to comment.  You will know you are muted again after your comment has concluded when you hear one beep.

Spell and State Your Name for the Record

Before beginning your comment, please state and spell your first and last name.  This is required and will be included with your comment in the public record.  If there are multiple persons wishing to make a comment from one phone or device, please indicate prior to the start of the first commenter’s comment how many people will be making a comment from the phone or device so no one is inadvertently overlooked.  

Length of Comments

Comments will be a maximum of two minutes in length and begin immediately upon completion of the commenter stating and spelling their first and last name for the record. At the two minute mark, the host will turn off video capabilities for any commenter utilizing this feature in order to indicate the commenter should wrap up their comment.  If the commenter continues to speak after the two minute video cue, they will be muted by the host in order to move on to the next participant in queue.  For call-in participants, the host will verbally indicate when the two minute mark has been reached to allow the commenter to conclude their comment.  The host will mute any call in participant who disregards the two minute time limit.  

Technical Difficulties

If you are kicked out of the hearing at any time due to technological failure, there will be a final opportunity to raise your hand at the end of the hearing to account for technical difficulties throughout the meeting as time allows.  

Options for Submitting Comments

If, for any reason, you are unable to make a comment during the public hearing regarding the proposed rule changes, you may make a comment through any of the other comment collection methods. This includes the electronic comment collection system you may access here. Additionally, the comment collection process is set up by law to collect comments related to OSDH’s proposed OAC rule change. The rule promulgation process, including the public comment period, only applies to proposed rule changes; it does not apply to or influence proposed or existing legislative statutes.  As such, feedback provided on statutes through the rule public comment process have no bearing on the legislative process as it relates to statutes.   

Please note, submitting the same comment through multiple methods of submission does not increase the impact of your comment.  All comment methods are treated equally. As such, all comments, regardless of how they are submitted, receive equal consideration.

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