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Death Certificates

Announcement

Vital Records offers multiple options for obtaining your records. While our lobby is no longer open to walk-ins, we do offer quick affordable turnaround options to help meet your needs. This shift in service allows Vital Records to provide improved customer service and to process and have complete online orders in the mail within two (2) business days. For time-sensitive orders, Will Call begins July 6, 2021 at three locations – Oklahoma City, Tulsa and McAlester. Failure to complete the applications in full and include all required items will result in processing delays.  

 The Oklahoma State Department of Health Division of Vital Records is responsible for registering every death which occurs in the State of Oklahoma; as well as preserving, amending and issuing certified copies of those records in accordance with state law.

Frequently Asked Questions

Our lobbies are currently closed to the public.

Will Call Hours – 2:30 to 4:45 p.m.| Monday – Friday

By state law, death records filed are not open for public inspection. Obtaining a death certificate by or for fraudulent purposes is punishable by law.

The person requesting the certificate must meet one of the following eligibility standards:

  • Person Acting the Subject’s Best Interest
    • A surviving spouse, parent, child, grandparent, sibling, or legal guardian;
    • Legal representative of the estate of the deceased as documented by an order from a court of competent jurisdiction;
    • An individual who can establish a familial relationship with the deceased;
    • Funeral director of record or agent thereto, working in the capacity of their official business;
    • Person with a court order from a court of competent jurisdiction;
    • A person who was a co-owner or a joint tenant on real or personal property of the decedent;
    • A person listed in a will of the decedent, provided the will is in probate; or
  • Genealogist or Others (see link for more information Death Certificate Eligibility)

Additional documentation may be required demonstrating the requestor’s authorization to obtain the death record requested.

A photocopy of a valid government issued photo ID by either the applicant or an individual attesting for the applicant is required for issuance of certificates.

If you are mailing your application - Send a photocopy. Do not send your original ID. Photocopies must be legible.

Primary Identification - NEED ONE OF THE FOLLOWING:

  • U.S. Issued Driver’s license or Identification card (current or expired less than 3 years ago)
  • U.S. Passport
  • Foreign Issued Passport with Visa (I-94)
  • Government issued Military photo ID
  • Tribal Photo Identification Card containing the bearer’s signature
  • Oklahoma Self-Defense Act (SDA) License or OK Concealed Carry permit
  • Resident Alien Card (Form I-551)
  • Employment Authorization Card (Form I-766)
  • Employment Authorization Card (Form I-688A)
  • Temporary Resident Card (Form I-688)
  • Oklahoma Dept of Corrections Consolidated Record Card (CRC)

Out of an abundance of caution due to increasing COVID-19 cases around the state, appointments have been suspended through the end of the year at all locations. Online and phone orders are typically processed the next business day.

(Complete mail orders are issued within 10 weeks)

Required:

  1. Application death
  2. Photo ID
  3. Fees birth checks or money orders should be payable to OSDH
  4. Birth and death records are confidential. If you are not a named parent or the subject of the record, you will need to include additional documentation before a record can be released.

Address:

Vital Records Service
Oklahoma State Department of Health
PO Box 248964
Oklahoma City, OK 73152

Failure to include all required items or submitting incomplete applications will cause delays in completing your request!

(Complete online orders are issued within 1-2 business days)

The Oklahoma State Department of Health does not accept online or phone orders directly; however, for your convenience, you can process on-line requests through our partner. An additional fee is charged for using these services and all major credit cards are accepted including American Express®, Discover®, MasterCard® or Visa®.

 INTERNET or PHONE 877-817-7364: Birth and Death Certificates issued to eligible death applicants. Cost is $20.00 for the first copy and $15 for each individual copy. Online rates will vary for non-residents. Orders may be expedited for an additional fee.

Online Orders – complete your order online with our partner VitalChek and choose between receiving records by mail or pick-up at Will Call within two (2) business days. Online orders will receive 2 emails: Order Received and Order Processed.

Phone Orders – complete full order over the phone with our partner VitalChek and choose between receiving records by mail or pick-up at Will Call within two (2) business days.

Applicant must bring a photo ID and the order confirmation. Will Call orders will receive 2 emails: Order received and Order ready for pick-up. Location options include OKC, Tulsa and McAlester.

Will Call Hours – 2:30 to 4:45 p.m.| Monday – Friday

The fee for the search of a death certificate is $15.00 and will include the issuance of one certified copy to a qualified applicant if the certificate is on file. Additional copies will be issued at a cost of $15.00 each. The searching fee is not refundable or transferable. All fees expire one (1) year from the receipt date.

Please make your check or money order payable to OSDH.

Corrections or additions to death certificates will require additional fees and the submission of required documentation. Instructions and assessment of fees will be made on an individual basis after your application has been received and reviewed.

Death Certificates

  Search of files and the issuance of one (1) certified copy if certificate is on file

$15.00

  Additional copies (each)

$15.00

Amendments to Death Certificates

   First Certified Copy

$35.00

   Additional copies (each)

$15.00

Note: Below are the average processing times for general issuance, however requests which require certificates to be amended or replaced (e.g. adoption) will take longer.

  • Online and phone orders Complete order are issued in 1-2 business days. These may be expedited through our partner VitalChek. Mail orders will not be expedited.
  • Mail: allow at least 10 weeks for standard issuance.

NOTE: Applications which are incomplete or do not include proper fees or ID will be delayed. If additional documentation is requested, additional time will be required.

Death records may be amended in accordance with Oklahoma law based on specific legal documents. Please complete an application and mail it along with a copy of your ID and a detailed description of what the error is. Once we have reviewed your application, we will send you a letter of instruction. An additional fee of $20 may be requested to cover the cost of the amendment.

An Apostille can be attached to a certified copy of a death record to verify that the person who certified the document was an official at the time of the certification. These are routinely required for foreign use. The Secretary of State’s office is authorized to issue an Apostille in Oklahoma.

Fees, location, and office hour information for the Secretary of State’s office is available at https://www.sos.ok.gov/business/apostilles.aspx.

Oklahoma began filing death records in October of 1908. It was not mandatory, however, that these records be filed until 1917. Because death records were not required for identification as they are today, not all records prior to 1940 were placed on file consistently.

It is the responsibility of the funeral director to obtain the personal information from the next of kin or best qualified source available. Once that is complete, the funeral director will provide the record to the physician to complete the cause of death information. Once that is complete, the funeral director has the final  responsibility to file the record with the State Registrar.

The National Center for Health Statistics has information on vital record for all states. For more information, view Where to Write for Vital Records.

For the quickest answer, please select the link on the left that best relates to your question. If you do not find what you need, please contact us.
Phone: (405) 426-8880
E-mail: AskVR@health.ok.gov.

What people are saying about our will call service:

"Easy system to use, and great pricing. I love that I could do all the certificates I need in one order."

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