Sentence Administration, Offender Records, and Registries

The Sentence Administration, Offender Records, and Registries Unit ensures all offenders remanded to the custody of the Oklahoma Department of Corrections are confined or supervised according to the order of the sentencing court. This unit serves as a centralized source of offender information for staff, the public, and for numerous state and federal agencies by using active and closed records dating prior to statehood. Responsible for monitoring the time calculation records of inmates assigned to private prisons, maintains the statewide sex and violent crime registries, and directs the statewide quality assurance and audit processes for time calculation, classification and case management. The administrator is the departmental authority in matters of time credits, sentence interpretation, calculation of offender release dates, and is responsible for clarifying and developing policy and procedures related to sentence administration and offender records management.

This unit also ensures statutory requirements are applied in a consistent manner regarding the application of credits, the sequence of sentences, and the treatment of court orders.

Sentence Administration auditors visit each facility/district in their region every six-to-eight weeks to review field records for conformance with established procedures concerning time computation, document interpretation, file maintenance, and provide training and technical expertise as needed.